Leased Assets Tracking With QR Codes And Mobile Forms

Mobile Asset Tracking
Track assets in the field and in the office, accross multiple locations, access and collect data using QR Inventory mobile application.
Cloud Back-End
Data collected in the field and entered via the web are stored in a secure cloud, accessible from anywhere in real time.
QR Codes, Barcodes, NFC Tags Scanning
Generate and print QR code labels, use existing barcodes / QR codes or NFC tags. Scan using a smartphone or a traditional barcode scanner.
Mobile Data Access
Instantly access assets and inventory information by scanning QR code / barcode with a smartphone.
Mobile Forms For Data Collection
Create custom mobile forms, fill out on the smartphones or tablets. Define what information you need to collect.

Mobile Asset Tracking For Leased Assets - Features & Benefits

Simple to learn and use asset tracking system with just the right set of features to get the job done.

Barcode Asset Tracking
Mobile Data Access & Collection In The Field

Use barcode scanning to track assets efficiently and avoid errors. Use smartphones as barcode scanners and as a tool for mobile data access and collection in the field. Use regular barcode scanners for high volume transactions.


Asset Tracking With Barcode Scanning

No manual entries - no errors. Scan barcodes or QR codes to record asset transactions, access or collect information.

Use Smartphones As Scanners

Use smartphones for QR code / barcode scanning, data access and collection. Process asset transactions, access and input information on site, send data to the cloud in real time.

Use QR Codes, Regular UPC Barcodes or NFC Tags

Use what works better for you: regular barcodes, QR codes, NFC tags. Use existing labels or generate and print new ones using QR Inventory.

Custom Mobile Forms

Create custom mobile form(s) that have to be filled out during specific inventory transactions, and employees in the field will be able to fill out the form(s) on their smartphone, take and attach photos if needed.

Secure Cloud Based Asset Management System

Centralized data that can be accessed from anywhere by all authorized users in real time.


Real Time Asset Information

Authorized users can access the system from anywhere, on the computers or mobile devices, and always get accurate real time asset information.

Flexible Hosting Options

Host QR Inventory Leased Assets Edition on our servers or on your company's network.

Asset Categorization, Serialization And Entry

Categorize assets, track individually by serial number, manage and monitor assets inventory.


Manage Asset Types And Categories

Manage asset types and categories via a web dashboard. Select asset type from a drop-down list rather than entering it manually to avoid mistakes.

Bulk Entry

Bulk enter assets of the same type with different serial numbers. Enter asset information once, then paste or scan in all serial numbers.

On Site Asset Entry

Enter new asset on the client site by scanning asset label with a smartphone, or on the web by scanning in multiple serial numbers in bulk.

Automatic Recording

Asset entries via the web site or on a smartphone are automatically recorded and become a part of an asset life-cycle, which is available via reports.

Track By Serial Number

Track individual assets by serial number, access an entire life cycle of each individual asset, from receiving to disposal.

Asset Inventory

Manage and monitor assets inventory - access quantity of assets of a certain type in each location, set re-order level and receive low inventory alerts.

Asset Transactions

>Create custom transactions to document all asset events, record transactions on site or in the office by scanning QR code / barcode labels with a smartphone. Optionally fill out mobile form that accompany asset transaction.


Custom Asset Transaction Types

Record all asset life time events: receive in the warehouse or office, check in, check out, ship to a client, send to repair, return to the office, damage, disposal and anything else you need. Create custom transaction types via a web dashboard.

Record Assets Transactions On A Smartphone

Record asset transactions on site as they happen using a smartphone. Use smartphone to scan QR code / barcode, and fill out required information. Customize what information needs to be filled out for each transaction type.

Record Transactions Using Barcode Scanner

Optionally, you can record high volume transactions (receiving large volume of assets in the office, shipping to a client), using a web interface and regular barcode scanner. Automatically generate and print packing slip for shipping transactions.

Asset Transactions History Reports

Review reports on assets current location and transaction history filtered by multiple paraemeters: dates, client, asset type, transaction type, etc.

Multi-Item Transactions

Add multiple assets to a single transaction, fill out transaction form once.

Batch Return Processing

Move multiple assets from their respective locations to a warehouse or an office in one transaction. Current location will be determined automatically by the software - no need to specify it for each item.

Customizable Asset Tracking

Customize multiple aspects of asset management process to fit your workflow and business model


Custom Fields For Assets

Create custom fields to hold all required information on the assets (status, new or used, warranty expiration, vendor, etc.), including images. Your employees can access this info in the field by scanning QR code label on the asset with a smartphone.

Custom Transaction Types

Create transaction types that make sense for your business (check in, check out, ship to a client, return to office, send to repair, etc. - anything that is a part of your workflow).

Custom Mobile Forms

Create custom mobile forms that an employee needs to fill out when processing an asset transaction. Include everything that you need to keep track of for each specific transaction.

Add Photos To Mobile Forms

Take photos using QR Inventory mobile application and attach to an asset transaction for visual documentation (e.g. document asset condition upon check out and return).

Custom Fields For Clients Locations

Create a list of customer locations, group them for better management, and create custom fields to keep track of any information that you need (company, address, contact, agreement terms, etc., etc.).

Custom Reminders

Attach a reminder to the date fields (such as warranty expiration), and receive an alert when the date is approaching. Specify who will receive an alert, how many days in advance, message subject and text.

Alerts And Reminders

Don't miss an important date or run out of assets inventory


Attach Reminder(s) To A Date Field

Attach custom reminder(s) to a date field, such as warranty expiration or next preventive maintenance, and receive automatic e-mail reminder when warranty as about to expire or preventive maintenance is due. Configure all reminder parameters.

Low Inventory Alerts

Set re-order point for each asset type / location, and receive automatic alert when assets inventory falls below re-order point.

Assets Labeling

Use existing barcode or QR code labels, generate and print labels using QR Inventory software, or use pre-printed QR code labels that we supply.


Use Existing Barcode / QR Code Labels

If your equipment is already labeled you can use existing labels with QR Inventory.

Built-In QR Code Generator

If you need to label assets / equipment, QR Inventory has a tool to generate and print QR code labels, one at a time or in bulk.

QR Code Labels Printing

Print QR code labels one-by-one, download qr codes in bulk to print using a label printer, or download print-ready pdf file with laid out labels for printing on a regular office printer.

Use Pre-Printed QR Code Labels

If you prefer to outsource label printing, we can supply pre-printed QR Code labels in different sizes and materials to use with QR Inventory.

Business Scenarios

QR Inventory Leased Assets Edition works for various business scenarios, including:


Long Term Equipment Lease

Track equipment that you lease out, including IT equipment, heavy construction equipment, payment processing equipment, equipment for events and anything else.

Short Term Assets Rentals

Track assets and equipment that you rent out to companies or consumers for a short term. Always know where each item is and when is it due back.

Short Term Asset Loans / Demo Assets

QR Inventory works well for the situation where you loan assets or equipment to the customers as a demo. Track who has the asset, how many companies used it as a demo, asset conditions at check out and return, and when it is due back.

Assets Rotating Between Multiple Clients

Track assets which are going out to different customers and then returned back, for example containers delivered to the clients and then picked up when they are empty, testing equipment which is installed at homes during home inspection, etc.

Assets Borrowed By The Company Employees

Track assets which employees of the company are borrowing and returning, such as work tools or video equipment. Track for what projects or clients assets were used, who has an asset and when it should be returned.


Filter reports by custom fields you created, producing exact information you need


Assets Location

Find out where each asset is located, review list of assets in each location or with each employee. Find an asset by serial number, or list assets by various parameters (type, group, assets due to be returned in so many days, assets with warranty expiring in a week, etc., etc.).

Assets Inventory

Review inventory of each asset type in each location (e.g. 2 iPads and 5 computers). Review list of assets with inventory below re-order point.

Assets Transactions

Review transaction history for individual assets, filter by multiple parameters (e.g. dates, asset received, assets shipped, assets checked out, assets in repair, returned assets, assets leased by a specific customer, etc., etc.)

Asset Life Cycle

Review an entire life cycle of individual assets, from the time asset was received through rentals, returns, repairs, to asset disposal.

Monetary Value Of Assets And Transactions

Review monetary value of assets in different locations, monetary value of the selected transactions.

Assets Usage

Review assets usage statistics.

Assets Reservation System

Reserve assets for the upcoming events, trade shows, projects or clients.


Assets Reservations

Reserve assets via a web dashboard or on a smartphone. Scan in assets that you want to reserve using a smartphone, or search by keywords.

Assets Availability Check

Check assets availability for the selected dates based on the placed reservations and expected return dates.

Control Assets Check Out

QR Inventory will ensure that correct assets are checked out, and check out of non-reserved assets do not interfere with the upcoming reservations.

Assets Types And Serial Numbers

Reserve asset types (e.g. 3 video cameras), check out assets by serial number.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action