A practical guide on how to manage inventory using QR codes and a smartphone. Video overview of a QR Inventory system. A QR Inventory system is a modern,
lightweight yet powerful QR code inventory management solution that makes your life easier and work more productive.
Which Companies Benefit The Most From The QR Code Inventory Management
A QR Inventory software is best suited for the businesses who need to track assets and inventory in multiple
field locations. The locations may include warehouses, job sites, service vans, and any other site where you need to store and track inventory.
A QR Inventory software uses regular smartphones as scanners. This allows field workers to record
inventory and asset updates anywhere in real time.
It makes no difference where inventory transactions are taking place. It can be a warehouse, shop floor, job site, etc.
A smartphone can be used at any location for QR code scanning and sending inventory updates to the remote cloud server.
An additional benefit of using QR codes for inventory management is that you do not need to
purchase specialized barcode scanning hardware. Company employees can use their own mobile phones to track inventory and look up inventory info.
QR Codes Vs Other Tags For Inventory Management
QR codes is the least expensive inventory management method that involves scanning. It is easy to print QR code labels, and the price per label is very low.
At the same time it gives you a decent speed of scanning, a way to track inventory using a smartphone, and real time inventory updates.
If you are looking for more advanced options, you can also use NFC tags or
BLE tags.
With NFC tags you can do faster scanning than with QR codes. You just need to touch an item with a smartphone to add it to the batch.
A
Bluetooth asset tracking system is the most advanced option.
BLE tags can be detected by a mobile phone from a distance of tens of meters. Therefore, you can do bulk scanning like with RFID tags.
One click in a mobile app will add all assets to the batch at once.
A QR Inventory software supports QR codes, barcodes, NFC tags and BLE tags. You can pick inventory management tags that better fit your needs, workflow and budget.
Generating QR Code Labels For Inventory
A QR Inventory software has a built-in QR code generation, layout and printing tool.
You do not need any additional software or hardware to generate and print QR code labels for inventory.
You can use built-in tools in the QR Inventory software to lay out labels based on the dimensions of your sheet labels, and download ready to print pdf file.
You can then print QR code labels using a regular office printer.
If you prefer to use label printer that prints on the rolls, you can do so as well. Use any label printer that can connect to your computer.
A QR Inventory software allows you to either print QR code labels one at a time, or bulk download QR codes for selected inventory items and print offline.
If some or all of your inventory items are already labeled with barcodes or QR codes, there is a good chance that you will be able to use existing labels.
QR Code Inventory Management System Is Flexible
All businesses have different workflow and inventory management needs. A QR Inventory software takes it into account.
You can control what you want to track, report and record via the cloud software web dashboard.
You can create custom inventory flow that you need for your business.
You can define what data do you want to keep track of for each inventory flow step.
When you run inventory reports, filter them by custom properties - and you will always get an exact info you need.
You can create custom fields for your assets and inventory items to hold all info you want to have in the system.
The info can include text data, images, pdf files and more.
Authorized software users can access this data by scanning a QR code with a smartphone.
Using QR Codes And Smartphone For Organizing And Counting Inventory
If it is your first inventory management software, your inventory is probably not very organized.
You may not have a good idea of what you currently have and where everything is located.
A QR Inventory software lets you organize and label inventory, and enter it into the software in a fast and efficient way.
You can do so in 5 easy steps:
- Affix a QR code label on inventory item
- Scan a QR code with the mobile phone
- Optionally take an item photo with a smartphone camera
- Enter stock quantity
- Submit to the backend cloud software with one click in a mobile app
There is no need for to manually create a list of inventory in each location,
manually count inventory, and then transfer data to the computer. One QR code scan adds an inventory item to the software system.
Scanning and labeling inventory in all locations takes hours rather then weeks or months.
Talk to us to see how QR Inventory will fit into YOUR business.
