> Modern Inventory System Step-By-Step
Modern, Automated Inventory System Step-By-Step - How It Works & Benefits You Get
QR Inventory software uses smartphones, tablets, electronic tags and trackers, and a centralized cloud platform
for the efficient,
real-time inventory tracking. Field teams can manage inventory from anywhere, instantly updating a central database.
This approach streamlines business operations, reduces manual errors, provides real-time visibility into stock levels,
and integrates seamlessly with other business tools: accounting, ERP, or job tracking systems.
Inventory Management Workflow Step-By-Step: QR Inventory Process
QR Inventory software adapts to your unique processes by letting you define how inventory moves through your operations.
From field transactions to warehouse updates, each step is optimized for accuracy, mobility, and real-time visibility.
Define Your Inventory Structure
Set up QR Inventory software based on your business requirements.
- Add locations: warehouse(s), job sites, service trucks, shop, yard - all locations where you transfer, store and use inventory or assets.
- Create custom inventory transactions: receive inventory, check out tools, deliver to job site, use for project, sale, rent, lease - whatever makes sense for your business.
- Define what data you want to collect for each transaction type: PO number, vendor, job number, notes, etc. Specify if user can add images, and how many.
- Define what data you want to keep in the system for assets and inventory: manufacturer, specs, size, certifications, etc., etc. Upload images and / or pdf documents if applicable.
- Set up low inventory alerts, expiration dates alert, etc.
- Enter or import your data: assets & inventory list, initial quantity & locations. Use mobile app to label items, scan and enter into the system in one step.
Generate & Print QR Code Labels
Generate, lay out and print QR code labels using QR Inventory built-in QR code generation and printing tool.
- Generate QR code labels for assets and inventory with built-in QR code generation tool.
- Print labels one at a time or in bulk
- Generate ready to print pdf with laid out labels for printing on a regular office printer - no special equipment required.
- Specify labels dimensions, layout and font size
Track Inventory In Real Time With The Mobile App & QR Code Scanning
Fast and efficient real time inventory tracking in the field, warehouse, in the service trucks or on the shop floor.
- Use QR Inventory mobile app for QR code / barcode scanning and recording inventory transactions.
- Scan multiple inventory items or assets into a transaction batch.
- Collect additional info, such as job number or notes, in the mobile app.
- Attach images & signatures to inventory records for complete documentation.
- GPS location of the transaction, date, time and employee who performed it are automatically recorded.
- Use mobile app to check inventory stock in any / all locations, find an asset, or access asset documentation in the field.
Instant Cloud Sync
Cloud database serves a a central hub, receiving updates from all connected devices and providing real-time data.
- Inventory transactions from mobile devices are instantly synced to a centralized cloud database.
- Updates from the field, such as inventory transfers, usage and equipment check out, are reflected in real time.
- All team members can access the latest inventory stock and assets location, on the mobile devices in the field and computers in the office.
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- Real-time visibility supports faster decision-making and reduces communication delays.
Review Real Time & Analytical Inventory Reports
QR Inventory reports give you full visibility into current inventory stock and assets locations,
transactions history, usage statistics, patterns and trends - so that you can make better planing and informed decisions.
- Monitor live stock levels, tools and equipment across all locations from a centralized dashboard.
- Access full transaction history by item, user, location, or date range.
- Review past asset locations, dates and duration for job site billing.
- Review inventory level fluctuations and usage patterns.
- Review inventory and assets usage statistics and trends.
- Filter reports by multiple parameters to get exact info you need.
- Review reports online or download as .csv files for import into internal software.
Automated Asset Tracking With BLE Tags & IoT Gateways
Real time automated remote asset monitoring in multiple locations - no manual scans required.
- Use
BLE (Bluetooth Low Energy) tags
to track equipment and inventory automatically, without human input.
- Deploy
Bluetooth IoT gateways
to detect nearby tagged assets and report their location in real time.
- Monitor asset presence, movement, and dwell time across job sites, warehouses, or vehicles.
- Eliminate missed scans and human error with continuous, passive tracking.
- View asset locations, movement logs, and history through a centralized cloud dashboard.
- Receive instant alerts on misplaced or missing assets.
Need help with the software setup and usage?
AI inventory management tools help you wih this 24/7.
Go through a guided software setup tailored to your workflow using
AI powered onboarding engine.
An
invetory management chatbot / AI assistant answers your questions
asked in natural language anytime.
No need to go through complex menus and user manuals to find out what you need.
And if you prefer to talk to humans, our technical support responses are fast and effective - we do not give you run-arounds or make you wait for days for an answer or
a solution to your problem.
Smart Technologies Behind Modern Inventory System: QR Inventory Advantage
QR Inventory is built on a foundation of smart technologies designed to give businesses real-time visibility,
automation, and control over inventory and assets. From mobile devices and cloud connectivity to BLE beacons and emerging AI tools,
each component works together to streamline operations in the field, warehouse, or office.
- Mobile Devices: Use smartphones and tablets for scanning, data entry, and inventory updates
anytime, anywhere.
- Cloud Platform: Syncs all data in real time and gives managers full access from any location.
- QR Code & Barcode Scanning: Tag and track inventory with quick, accurate mobile scans - no extra hardware needed.
- BLE (Bluetooth Low Energy): Enables automated asset tracking without manual input using BLE tags and Bluetooth IoT gateways.
- IoT Gateways: Extend passive tracking through BLE-enabled tablets and devices for hands-free monitoring.
- AI & NLP: Power voice commands, natural language queries, and intelligent workflows for faster onboarding and task automation.
Who Benefits From Mobile Inventory System With Advanced Technologies
Industries that benefit the most from using QR Inventory software
A QR Inventory software is well suited for the non-retail businesses which need to track assets and inventory across
multiple field and warehouse locations. This includes:
QR Inventory helps these companies track materials, tools and equipment across multiple job sites, storage locations and service trucks in real time,
receive automatic low inventory alerts, automate materials ordering and replenishment, improve purchase planning and equipment utilization.
QR Inventory software also works well for
manufacturing companies,
who need to track inventory on the shop floor in real time, build assemblies,
track work in progress
and complete quality assurance and testing forms.
Labs can
use QR Inventory software for tracking samples, lab materials and equipment.
All in all, for companies that need efficient internal inventory and asset tracking across multiple locations, need flexibility and freedom of choice,
and want software usage to be simple and intuitive QR Inventory will be a good fit.
How QR Inventory Software Is Compared To Other Inventory Management Systems
QR Inventory vs Sortly |
QR Inventory is better suited for businesses that need customizable workflows, real-time tracking with choice
of tags (QR codes, barcodes, NFC, BLE)
and trackers (mobile phones, mobile computers, barcode scanners, IoT gateways), and flexible hosting options.
Sortly is a simpler visual inventory app ideal for small teams with basic tracking needs and minimal configuration.
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QR Inventory vs EZOfficeInventory |
EZOfficeInventory excels at IT asset lifecycle management and maintenance scheduling,
while QR Inventory is better at tracking inventory, tools, and field assets with a customizable process and
multiple add-on capabilities.
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QR Inventory vs GoCodes |
GoCodes focuses on QR code-based asset tracking with pre-set process,
while QR Inventory offers more advanced tracking options, including automated asset tracking with IoT gateways,
with flexible workflow that companies can adjust to their needs.
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QR Inventory vs inFlow Inventory |
inFlow is strong for product-based businesses with sales, invoicing, and purchasing features,
while QR Inventory is ideal for field service and construction businesses needing real-time tracking, mobile scanning, and multi-location inventory control.
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QR Inventory vs Asset Panda |
Asset Panda offers a broad asset tracking platform with configurable forms and IT-focused features,
while QR Inventory offers materials, tools and equipment tracking using various smart tags (QR, NFC, BLE) and modular structure
for additional functionality, from process tracking to mobile forms to BOM and assemblies building.
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QR Inventory vs ToolWatch |
ToolWatch is designed for large-scale construction firms with deep integrations and BLE tracking,
but may require complex setup. QR Inventory provides a more agile, cost-effective alternative with QR and BLE support and easier mobile deployment.
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QR Inventory vs Fishbowl |
Fishbowl is a robust inventory and manufacturing platform built for warehouse operations and ERP integration,
while QR Inventory offers a lightweight, mobile-first solution ideal for field use, real-time tracking, and customizable workflows without the overhead
of a complex system.
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What Are The Next Steps
If you want to continue exploring
QR Inventory software on your own, we have plenty of options for you.
You can read more materials on this site, including a
brief summary of
QR Inventory features,
and how QR Inventory can
be applied to
different industries.
You can take
QR Inventory tour,
and request access to our
AI inventory chatbot to ask any questions
you have on QR Inventory system in natural language.
Finally, you can request
access to the
QR Inventory video demo,
and
take QR Inventory for a test drive.
If you would like to talk to us, discuss your project and next steps, and get a
quote -
please contact us. We will be happy to hear from you!
