Mobile Inventory Software For HVAC, Plumbing, Electrical And Other Mechanical Contractors

Cloud inventory management software with the mobile application for the mechanical contractors: HVAC, plumbing, electrical, etc. Use a QR Inventory barcode scanning mobile application for the real time inventory tracking on the service trucks, on the job sites and in the warehouse. Use QR Inventory cloud software for mechanical contractors to access real time inventory stock and transactions reports.

Inventory software for mechanical contractors (HVAC, Plumbing, Electrical, etc.) should be made with the field service operations in mind in order to be useful. QR Inventory is this kind of a software. It provides an easy way for the field technicians to track inventory, as well as HVAC or electrical equipment installation and maintenance on the job site using mobile devices. Inventory and equipment information collected in the QR Inventory mobile application is sent to a backend cloud software in real time. All authorized mechanical contractor employees have an access to the accurate, real time inventory stock reports and equipment service logs, on the smartphones and on the office computers.


  • Track HVAC, plumbing, electrical parts and inventory in the field, service trucks, on the job sites and in the warehouse.
  • Track work tools for the HVAC, plumbing and electrical jobs, know where the tools are and who is using them at any given time.
  • Use mobile devices (smartphones and tablets running iOS or android) for the inventory and tools tracking in the field.
  • Use smartphones and QR Inventory mobile application for the barcode / QR code scanning, processing inventory transaction, data entry and look up.
  • All inventory and assets transactions recorded in the QR Inventory mobile application update central database in real time.
  • All authorized mechanical contractor employees have a real time access to the inventory stock and tools location.
  • Review current and historic inventory and equipment data using comprehensive reports in QR Inventory software. Review inventory stock, transactions, inventory usage trends, tool and equipment utilization, and more.
  • Use digital mobile forms to track HVAC equipment installation and maintenance, plumbing and electrical systems installation, inspections and testing.
  • Create custom mobile forms from the scratch, or use our ready to go digital forms for mechanical contractors.
  • Receive alerts when you are low on inventory, when warranty on the HVAC or electrical equipment is about to expire or equipment preventive maintenance is due.
  • Give field employees instant access to the equipment specs, documentation and service history. All they need to do to access this information is to scan a QR code label with a smartphone.
  

Inventory Software With Real Time HVAC, Plumbing, Electrical Inventory And Parts Management

Inventory management can be complicated for the mechanical contractors (such as HVAC contractors, plumbers, electricians, roofers, etc.), since most inventory-related tasks must be done outside of the office, away from the office computers. The requirement to track inventory between warehouse(s), service trucks and installation sites makes desktop inventory programs not very useful for HVAC, plumbing and other mechanical contractors.

With the QR Inventory mobile application, mechanical contractors can easily track inventory in multiple location in real time, spend minimal time on the inventory management and always have an accurate inventory stock information.

HVAC, plumbing or electrical technicians can use their own mobile devices (smartphones or tablets) for barcode / QR code scanning, processing inventory transactions and inventory stock look up. They can easily control inventory in their service trucks, request inventory from the warehouse when they are running low, track what parts or inventory was used on what project and for what client - all by scanning QR code / barcode on the inventory items and filling out a mobile form on a smartphone.

Inventory transactions recorded using QR Inventory mobile application are submitted to a backend cloud software, and immediately become available to all authorized users. Field technicians use smartphones and QR code / barcode scanning to access current inventory stock, and find the closest location where required inventory or parts are available. Office employees access information on the inventory stock in all locations, as well as inventory transactions history on the office computers.
  

Tools Inventory Management For HVAC, Plumbing, Electrical Contractors

All mechanical contractors (HVAC, plumbing, electrical, roofing, etc.) have work tools that field technicians check out for the job and then return back. Often HVAC or plumbing technicians can pass tools to each other, and if there is no tool management system in place eventually valuable tools are misplaced or lost.

QR Inventory software will help you create a tools and equipment accountability system. You will always know where the tools are, how they are being used, who was the last person to check out the tool, and receive alerts when the tools were not returned on time.

Using a smartphone and a QR Inventory mobile application HVAC / plumbing / electrical technicians will be able to check tools in and out of the warehouse by scanning QR code label with a smartphone. When checking tools in and out, they can record additional information: what work order number the tool was checked out for, when the tool should be returned, document tool conditions and take pictures. You define what to track via the web dashboard, and field employees or warehouse managers will be able to fill out this information in the QR Inventory mobile application.

If technicians need to pass work tools to each other, no problems - they can record this transaction by scanning a QR code label on the tool, and you will see who has the tool now, and review the entire chain of custody.

As soon as HVAC or plumbing tools are transferred between locations or employees, central inventory database is updated. All authorized employees have access to the real time information, including current location of the tools and equipment, tools transactions and usage history, and tools inventory reports.
  

Fast Inventory And Assets Processing With The NFC Or BLE Beacon Tags

Use NFC or BLE beacon tags for the fast processing of the high volume assets and inventory transactions. Unlike QR code or barcode tags, NFC tags do not require focusing of the smartphone camera and can be scanned fast, just by touching each item with a smartphone. No direct line of sight is required - a tag can be inside an asset or inventory casing or packaging.

BLE beacons further automate HVAC, plumbing or electrical inventory and assets management. With the BLE beacon tags no scanning of the individual inventory items or assets is required. An employee just click a button in the QR Inventory mobile application to add all items on the pallet to the iventory transaction, and immediately submit an inventory transaction to the backend contractor inventory software.
  

Inventory Software With HVAC, Plumbing, Electrical Equipment Maintenance Forms

HVAC, plumbing and electrical contractors are field service businesses, which means that field employees need to document equipment service, repairs and maintenance, and conduct equipment inspections on the client's sites. QR Inventory software for mechanical contractors makes this process easy by replacing paper forms with the mobile forms and checklists. Field technicians fill out digital forms the smartphones. Maintenance forms, service forms, parts and time invoices, inspection checklists - all mechanical contractor physical paperwork can be converted into the mobile forms for paperless data collection.

Administrator(s) can create all forms and checklists for the HVAC, plumbing, electrical systems via the web dashboard. You can use current paper or pdf forms to create mobile forms, or create completely new digital forms from the scratch. All digital forms that you create will be available to the technicians in the field to fill out on the smartphones or tablets. Optionally, you can pre-fill part of the digital form in the office and push it to the mobile devices for completion.

Digital forms on the HVAC, plumbing or electrical work orders are submitted from the mobile application to the cloud software in real time. Submitted equipment record becomes available to all authorized users. Field employees can collect customer signature on a smartphone, and the electronic signature becomes a part of the HVAC, plumbing, electrical work order record. A technician can create a pdf report based on the completed digital form, and e-mail pdf report from the mobile device to all involved parties (customer, supervisor, etc.). A pdf report may contain your branding, information on the equipment, collected data, images and signature. You define pdf look and layout via custom template.

As a result, HVAC and plumbing technicians have an efficient way to document their work, and office employees have an immediate access to all work order records. All documentation is securely stored, available on demand to the authorized employees and is easily searchable.
  

HVAC, Plumbing, Electrical Contractor Inventory Software With Instant Field Data Access

Instant access to the equipment specifications and past service history leads to better and more efficient field service. QR Inventory software makes all necessary information easily accessible in the field. HVAC, plumbing or electrical contractors scan a QR code or barcode label on the equipment with a smartphone - and instantly access equipment specifications, pdf documentations, installation instructions, inventory of parts and materials, and past service / maintenance history.

You define what information field technicians should be able to access via the web dashboard. Field employees with the right permissions can update equipment information on the mobile devices and add pictures.
  

Inventory Software With The Time Tracking For The HVAC / Plumbing / Electrical Projects

HVAC, plumbing or electrical contractor employees can track time they spent on the work order using the same mobile application that they use for the inventory tracking and completion of the digital forms. All they need to do is to scan a QR code on the equipment / location, press "Start Time Tracking" button when they start, and "Finish" button when they are done with a specific work order.

When an employee clicks "Finish" button, the time information (including employee, GPS location, equipment or customer location, start and stop time, and when / where start / stop was recorded) is sent to the backend cloud inventory software.

Office employees can review and group time sheets by any parameter for the payroll, billing and reporting. You can review raw time data by employee / customer / equipment, as well as total aggregated time by employee, equipment, customer, location or any combination of the above.
  

Inventory Software With Custom Warnings And Alerts

QR Inventory software ensures that you are on top of everything in your HVAC / plumbing / electrical business, and nothing slips through the cracks. You can create customized alerts to warn you when parts or materials inventory is running low, and optionally automatically create purchase orders. You can create alerts on the HVAC equipment, plumbing or electrical systems preventive maintenance, and receive automatic e-mail alerts with the list of equipment for which preventive maintenance is due.

Create alerts on equipment warranty expiration and other important dates. Receive an alert on all recorded outliers that require immediate attention, and avoid equipment damage.

QR Inventory software is very customizable. You can create custom fields for anything that you need to be alerted about, and configure when you will receive an alert, who will receive an alert and what will e-mail message say.
  

HVAC, Plumbing, Electrical Inventory, Parts And Materials Invoicing

Using QR Inventory software accounting module, you can quickly create inventory, parts and materials invoices for the completed work orders based on the recorded QR Inventory transactions. You can then keep track of the invoices and payments, and receive alerts for the overdue invoices.

Add QuickBook Online integration to the QR Inventory software, and create invoices in the QuickBooks Online with several clicks, or in real time.
  

New: Real Time Automatic Equipment Tracking With The Bluetooth Beacon Tags

If you want to go a step further in the field tools and equipment tracking, we now offer an automatic real time tracking option with bluetooth beacon tags. Bluetooth asset tracking does not require your employees to scan tools and equipment in and out, yet you will know equipment location, if it is being used and who is using it at any given time. As long as field technicians have a smartphone in their pocket with a mobile application running in the background, a location of the equipment and assets tagged with the bluetooth beacons will be reported automatically. A cloud-based asset tracking platforms collects data from the mobile devices and creates real time reports (both map based and tabular), available on demand to all authorized employees.

In addition to the real time assets information, you have historic reports of assets and equipment usage: on what sites and projects equipment was used, by which employee(s) and for how long. Use these reports for monitoring equipment useful life, clients billing and as employees timesheets.

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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