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Field Inventory Requisition Module: Mobile Software For Job Site Inventory Requests

A Field Inventory Requisition module streamlines your internal purchase order process, from placing inventory request in the field using a mobile app, to online approval, processing and delivery of materials to the job site.

Field Inventory Requests System At A Glance

Job site employees can easily place an inventory request on the job site in the QR Inventory mobile app. The purchase order goes through the review and approval process before it is fulfilled and delivered to the job site.

Basic Flow Of Field Inventory Requests

    Job site employees use a mobile app to place an order on the job site:

  • Place a request for the materials, tools or equipment in the field using a mobile app.
  • Use barcode or QR code scanning, keywords search, or a list of frequently ordered inventory to add items to the purchase order.
  • Specify the job number and by what date the requested material or equipment is needed.
  • A purchase order is sent from the mobile app to the back end cloud software in real time. It is instantly available for the authorized admin user to review via the cloud software web dashboard.
  • An admin is notified by e-mail when the purchase order is placed.
  • Office employees manage field inventory requests via the cloud software web dashboard:

  • Review, approve or deny field inventory or equipment requests, or approve with the changes.
  • Specify which inventory items are on the backorder.
  • Add comments for the employee who submitted the request.
  • Review inventory and materials requests by the job number, dates, purchase order status, etc.
  • Purchase order is updated automatically as inventory is delivered to the job site:

  • Track delivery of the ordered materials and equipment on the job site using a mobile app for barcode or QR code scanning.
  • Specify or scan in purchase order number, and purchase order will be updated automatically.
  • Deliver materials and equipment for the entire purchase order, or in parts. Backordered items do not hold purchase order delivery.

How Field Requisition Works In The QR Inventory Software


Use A Mobile App To Place Inventory Request In The Field

Job site employees use a mobile app (available for Android and iOS) to easily create a purchase order request for materials or equipment.

In order to add items to the field request, a job site employee can do one of the following:

  • Scan a barcode or QR code
  • Use a keyword search
  • Select required inventory from the frequently ordered items list (crib list).

Optionally, a field technician can specify a job number, and date when the materials are required. Once a field inventory requisition order is submitted, a designated office employee receives an email alert, and starts the approval process.

Review Purchase Orders Online

After a designated employee received an e-mail alert, he logs into the QR Inventory software on the office computer to review a purchase order. He can then approve field inventory request as is, deny the request, or approve with the changes. He can also specify if some of the requested inventory items are on the backorder.

A requestor is notified by e-mail when purchase order status has been changed. At any time a requestor can log into the QR Inventory software web interface, and review status of all POs that he has placed.

Seamless Field And Office Communication

All purchase order communication is kept in one place, and is easily accessible by the field and the office. A field technician who placed an order, and the office admin who is responsible for the purchase order processing can eaily leave and respond to comments online. All communication related to a specific purchase order is preserved and can be accessed via the cloud software web dashboard. The messages are not buried or get lost in the e-mail exchange.

Tracking PO Deliveries In The Mobile App

You do not need to do manual work or double entries to keep field purchase order status current. As inventory is delivered to the job site, a foreman uses a mobile app to scan delivered items, scan in purchase order QR code, and record the delivery. Once a delivery is recorded in the mobile app, a purchase order status is automatically updated.

All authorized software users can review details of all purchase orders online. You can instantly see which inventory was fulfilled, when, what is outstanding and what is on the backorder.

Purchase Orders And Job Site Deliveries Reports

You can easily access data on the past and current purchase orders via the cloud software web dashboard. Search purchase orders by multiple parameters: PO number, job number, job site location, dates, status, etc. to quickly find info that you need.

Review reports on the job site deliveries: dates, job number, job site, who accepted the delivery and when the materials have been used. Review statistical reports on the materials usage filtered by date range, job number, job site, materials category, etc. etc.

Use this data to get a complete view of inventory ordering and usage patterns, reduce materials waste and inefficiencies.

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