Why your business needs smart inventory management?

By adopting a smart inventory system businesses can track inventory in real time, stay connected, automate routine inventory management tasks, reduce manual labor and increase productivity.

What are some smart inventory management features?

Real-time inventory visibility, process automation, instant data access through a centralized cloud system, AI-powered analytics, natural language queries.

What are benefits of a smart inventory management system?

Reduced manual labor, improved data accuracy, reduced project delays, optimized inventory stock and assets allocation, increased operations efficiency, simplified inventory software setup and usage

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Smart Inventory Management System: Real Time Stock Tracking With Mobile App, IoT and AI

" Purpose-built intelligent applications are increasingly shaping the future of the supply chain..."

Forbes Magazine, March 2024

What Is Smart Inventory Management System

A smart inventory management system is a modern solution that uses advanced technologies, such as mobile, cloud, Internet of Things (IoT) and Artificial Intelligence (AI), to streamline stock control, improve accuracy and increase productivity.

Smart inventory software enables businesses to:

Track tools, materials, and parts in real time using mobile apps or IoT gateways
Access real time inventory data from anywhere through a centralized cloud platform
Automate routine inventory management tasks, such as stock monitoring, materials replenishment, and purchase order tracking
Leverage AI-powered analytics to optimize stock levels and asset allocation
Use NLP (Natural Language Processing) / NLQ (Natural Language Queries) to simplify software setup, navigation, and daily operations

By adopting a smart inventory system, field teams stay connected, minimize project delays, and ensure that essential materials and equipment are always available where and when they are needed.

Why Businesses Need Smart Inventory Software

Benefits of smart inventory system with advanced modern technologies for field based businesses.

Real-Time Inventory Visibility Field workers can use mobile devices to scan inventory, update quantities, and complete transactions in the field in real time. Updates are synced to cloud software instantly.
Automated Inventory Process Automated inventory tracking with mobile app and QR code scanning or BLE tags / IoT gateways. Automation and real-time data streamline inventory management process, saving time and effort.
Increased Accuracy Smart inventory tags and trackers ensure that inventory records are accurate, minimize manual input errors.
Optimized Inventory Stock Timely alerts, real-time tracking and automated reordering help maintain optimal inventory levels. Optimal stock level helps you avoid materials shortages and project delays, as well as investments in overstocked inventory.
Real-Time Mobile Inventory Tracking Technicians and supervisors can perform inventory updates directly from their phones or tablets, from anywhere. You always know current stock level and inventory movement history.
Live Data Access Through Centralized Cloud System Instantly sync and access inventory data across all devices in real time via a secure cloud platform.
Optimized Warehouse Operations Barcode, QR code or BLE tags scanning streamlines receiving, picking, and transfers of materials in the warehouse, reducing manual errors and speeding up processes.
Make Informed Decisions With AI-Powered Analytics Use AI-powered reports to find inventory usage patterns and trends, and make informed planning and purchasing decisions.
Simplify System Setup And Usage With AI Inventory Chatbot Communicate with the inventory software in natural language. Get answers to your questions instantly - no complex menus or manuals.
Adapt Inventory System To Your Workflow Smart inventory management system can adapt to your workflow - define everything you want to track, record and report via intuitive cloud software dashboard.

What Makes QR Inventory Software Smart

Not all inventory systems are created equal. QR Inventory stands out by combining modern automation technologies with real-time visibility and easy mobile access, giving your team the tools they need to stay efficient and informed. It is designed to adapt to the way your business operates, and makes software setup and usage simple by employing AI inventory chatbot with natural language processing capabilities.

Key Technologies In Smart Inventory Software - QR Inventory Advantage

In smart inventory management system centralized cloud platform, mobile access, electronic tags, and AI work together to provide real time materials and tools visibility, automated tracking, and intelligent decision-making. By implementing these technologies QR Inventory software ensures that businesses can efficiently monitor supplies, tools and equipment across job sites, avoid project delays and guesswork.

Mobile App With Real-Time Inventory Tracking

With the QR Inventory mobile app, field teams can scan QR codes, update stock level, and track assets in real time using smartphones or tablets. A mobile app instantly syncs data with the centralized cloud platform, so that everyone - from warehouse staff to project managers - has the latest info.

Centralized Cloud System

All devices used for inventory management - mobile phones, tablets, computers - a linked together via a centralized cloud system. All software users can submit instant updates and access live data no matter what devices they are using, in the field and in the office. Cloud-mobile connectivity and real time data access ensures that materials and equipment are always accounted for, eliminating errors, downtime, shortages and unnecessary ordering.

Electronic Tags And Trackers

With QR Inventory software you have a choice of tags and trackers. Use QR codes and a mobile app for fast, affordable scanning and instant stock updates in the field or warehouse. For a more automated tracking, BLE asset tracking system is a good fit. It uses IoT gateways to continuously monitor asset movement without any manual input. Whether you choose mobile scanning or BLE automation, smart tags ensure accurate, up-to-date inventory visibility across all storage locations, job sites and service vehicles.

Comprehensive Reports And AI-Powered Analytics

QR Inventory gives you instant access to real-time inventory stock levels, asset locations, and detailed inventory transaction logs. With built-in AI-powered analytics, you can uncover trends, monitor usage patterns, and make data-driven decisions. Easily customize reports using filters - such as dates, locations, item categories, or your own custom fields - to get exactly the insights your business needs.

Automated IoT Asset Tracking

QR Inventory seamlessly integrates with IoT (Internet of Things) through BLE (Bluetooth Low Energy) technology. IoT gateways strategically placed in your warehouses, job sites, or even service vehicles continuously scan for BLE-tagged assets. This automated tracking eliminates the need for manual scanning, providing a constant stream of real-time location data to the cloud system. Gain real time asset visibility, reduce loss, and optimize asset utilization without any active input from your team.

Simplified Software Use With NLP

QR Inventory incorporates Natural Language Processing (NLP) to make software interaction intuitive and efficient. Our AI inventory chatbot understands your natural language queries, eliminating the need to sift through instrctions and manuals. Simply ask the the question in your own words and get instant answer. AI chatbot simplifies software setup and daily operations, letting your team access information quickly and easily.

The Role Of AI In Smart Inventory Management: From Tracking To Stock Optimization

Artificial Intelligence (AI) plays an increasingly big role in the inventory management process, making it smarter and more efficient.

An AI inventory app with voice assistance can significantly simplify field stock tracking without a need to invest in the new infrastructure.

AI also plays a critical role in processing data collected by the inventory software. With AI-powered reports, businesses can identify trends and accurately predict future demand. By analyzing materials usage, seasonal demand fluctuations, and supplier lead times, AI can automatically adjust reorder points and quantities, ensuring optimal stock levels.

AI inventory assistant can automate routine tasks for you, such as re-ordering parts and materials and keeping track of order fulfillment.

All in all, AI helps you manage inventory smarter by simplifying stock tracking, automating routine management tasks, and providing actionable insights - helping businesses reduce costs, optimize stock levels, and improve operational efficiency.

How QR Inventory System Works

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Practical Use Cases For A Smart Inventory Management System

Real Time Stock Management With Smart Tags, Mobile App And A Cloud Software

Track supplies and materials anywhere and give live data access to the field and office employees.

Modern stock management system enables accurate real time materials tracking in the field and warehouse. Smart inventory tags (QR codes, NFC, BLE), mobile devices or IoT gateways, and a cloud software create a system that is easy to use, accurate, and efficient.

Regardless of which tags and tracking devices you are using, all updates are sent to the back end cloud software in real time. You have a centralized database to which all software users have live access.

More On Smart Stock Management

Automated Construction Inventory Management Using QR Codes Or IoT

Track construction projects inventory in the field and warehouse in real time using mobile app.

A QR Inventory software uses modern technologies to make materials tracking on the job sites fast, accurate and user friendly. You can track construction supplies and materials for each job through the entire cycle, from purchase order to warehouse delivery, allocation for the project, delivery to the job site and usage.

Use a QR code scanning mobile app for the efficient, low cost solution to the construction inventory management. If you do not want to rely on the job site employees for QR code scanning, you can use a Bluetooth IoT tracking system for a fully automated asset and inventory management solution.

More On Construction Inventory Management

Smart Service Truck Inventory System

Manage inventory and tools on the service trucks in real time with a mobile app and QR codes or IoT.

Your service trucks are mobile. So is QR Inventory software. You need to be able to track parts and materials that go on the truck and are used for the projects in real time, fast and error free. QR Inventory mobile app allows field service technicians to do just that.

Company employees can track service trucks parts, materials and tools in real time using a QR code scanning mobile app. Or you can use an Android based gateway for the fully automated tools and equipment tracking in the service trucks. Regardless of your choice of tags and tracking devices, tools and materials records are updated in the central database in real time. Authorized software users always have live inventory and tools visibility via a single cloud software web dashboard.

More On Service Truck Inventory System

Parts Inventory Management With Advanced Tracking Technologies

Track parts and materials on the job sites, for each project and work order, in real time.

Spare parts inventory management software ensures that you always have required parts on hand for the maintenance and repair jobs. Field techs use mobile devices (smartphones or tablets) for tracking parts deliveries, loading spare parts to the service trucks, and using them for the repair and maintenance jobs. Parts stock is updated in the centralized cloud system in real time, and can be accessed on demand by all authorized software users.

If a required part is not available on the service truck, a field tech can quickly check part stock in the other locations in a mobile app. He can then quickly get a part from the closest site, avoiding delays and unnecessary ordering.

More On Parts Inventory Management

Non-Stock Inventory Management Software For Construction Projects

Track non-stock unique items that are specific for each construction project.

Construction jobs often require tracking of non-stock inventory and assets. These are parts and materials that are not stocked, but are ordered as needed for each construction project. Non-stock assets can be supplied by the customer, ordered from a vendor or fabricated on demand within the construction company. A QR Inventory software allows you to easily track this kind of non-stock assets and materials for the construction projects, from receiving or fabrication to installation on the job site.

More On Non-Stock Inventory Management

Using Smart Technologies For Lot Number Tracking & Traceability

Achieve full materials and finished products traceability without the paperwork or spreadsheets.

Track lot numbers and serial numbers of used parts and materials through the production process from start to finish. Replace physical paperwork with the digital records that you can access on demand from anywhere. Use mobile app for the fast and efficient lot numbers tracking and data recording. Trace serialized parts and materials from the origin to the final product. Quickly find where and when finished products were distributed in case of a problem or recall.

More On Lot Traceability

Inventory Management Software With Bill Of Materials (BOM)

Track building of generic and serialized assemblies on the shop floor using mobile app and QR codes.

Regardless of what you are manufacturing - unique on demand orders or generic products, and how complex your assemblies are, you will be able to efficiently manage them using a QR Inventory smart inventory management system. You will be able to create a multi-level bill of materials (BOM) from parts via a cloud software web interface. Shop floor employees will use a barcode scanning mobile app to track the entire assembly building process in real time.

This can be as simple as recording the creation of multiple generic assemblies with one QR code scan, or as complex as tracking a process of building a multi-level assembly that spans days or months. Stock level is automatically adjusted as you use parts and materials for the assemblies building.

More On Inventory Management With BOM

Intelligent System For Just In Time Inventory Management

Optimize just in time inventory management (JIT) with the mobile app and a cloud software.

Just in time (JIT) inventory management method allows you to control cost by keeping stock levels low. You also risk delaying the project delivery if you do not have inventory management software in place that allows you to always stay on top of purchase orders and delivery schedule.

An automated inventory management system simplifies this task for you. With the mobile app you can efficiently track materials ordering, deliveries and usage.

In the QR Inventory software, you can track received materials against a PO, and receive alerts if a purchase order is not fulfilled on time. As you start working on the project, track WIP and assemblies building on the shop floor in real time. Access live project progress via the cloud software web dashboard. Make sure that the project moves along as scheduled, and that you have all parts and components for the next steps.

More On JIT Inventory Management

Stocktaking / Physical Inventory Count With Mobile Devices

Use mobile app and barcode scanning to do physical count in hours, not days.

Use a mobile app and barcode or QR code scanning to do physical inventory count fast and without errors. Multiple employees can take part in the physical count at the same time, working in their designated warehouse zones.

An employee always sees a running batch in the mobile app, can do corrections if needed and submit count in batches to the back end cloud software. Admin software users can review running totals at any time via the web dashboard. Once count is completed, you get a report on the total count, submitted batches and discrepancies, if any.

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Smart Inventory Software FAQ And Blog Articles

QR Inventory FAQ Articles

QR Inventory Blog Articles

Real Time Stock Tracking With A Mobile App
A mobile app simplifies stock tracking in the field, on the job sites and in the warehouse. You can track stock with barcode or QR code scanning without purchasing special equipment, collect data in the field, capture GPS location, images and signatures.
A mobile app is linked to a centralized cloud system, allowing field teams instantly access and update records with a QR code scan. More
Centralized Cloud Inventory Platforms
Cloud-based centralized inventory management platforms with connected mobile apps are transforming inventory management process. These systems provide real time visibility into stock level and movement to all authorized company employees, in the warehouse, on the road, or in the field. Mobile app allows field employees to easily record inventory transactions as they happen, providing live data to all stakeholders. More
Asset Management With IoT
IoT asset tracking allows you to remotely monitor assets in designated locations 24/7 without any manual input. IoT gateways continuously scan for assets tagged with the BLE tags and send data to the backend cloud system without a need for the company employees to scan tags or do any manual tracking. If you do not want to rely on the company employees for tracking assets, IoT tracking is a perfect fit for you. More
Automating Inventory Management With AI
Using AI businesses can automate stock tracking and replenishment, predict demand, optimize stock levels, onboard and train employees. AI can help you detect inventory anomalies, and improve warehouse operations. Combining AI with the modern inventory and asset tracking technologies, such as Bluetooth low energy (BLE) and Internet of Things (IoT), you can create a fully automated system that tracks assets and inventory, allocates materials for projects, auto-replenishes stock, and optimizes your workflow. More
Do You Need An IoT Gateway: BLE vs GPS Asset Tracking
People often confuse BLE and GPS tags, assuming that BLE tags will provide them real time asset location anywhere without any additional tools. This is not entirely correct - BLE tags need a gateway or a smartphone to transfer asset data to the cloud software. If you want to track assets on the move vs designated locations, you need GPS tags. Alternatively, you can use BLE tags, but you also need an employee with a smartphone close to an asset you want to track. Learn more on differences between BLE tags and GPS tags, and if you need a gateway in this FAQ article. More
AI Inventory App With Voice Assistance
Managing inventory can be tedious, time-consuming, and prone to errors when relying on manual processes. An AI-powered inventory app changes the game by allowing stock updates, asset tracking, and real-time data access with the simple voice commands. Whether you are managing inventory in a warehouse, on a job site, or in the service trucks, voice recognition technology makes the process fast, easy, and accurate. More

Intelligent Inventory Control