Mobile Asset Tracking Software: Real Time Equipment And Tool Tracking With QR Codes And A Smartphone

Step One: Organize & Label Assets And Equipment

Generate, lay out and print QR code labels for assets and equipment using an intuitive web interface. A QR Inventory provides multiple ways to easily enter tools and equipment into the system, via a web interface or a mobile app.

Generate And Print Asset Tags And Labels

A QR Inventory software has a built-in tool that you can use to generate, lay out and print QR code labels. You do not need to purchase a special label printer - you can use sheet labels and a regular office printer. You can also use any label printer that prints on the roll labels.
If your assets are already labeled with the barcodes or QR codes, there is a good chance that you will be able to use existing labels and skip this part.
You can also use NFC tags or BLE tags instead of the QR codes for the faster scanning.

Enter Tools And Equipment Into The Asset Tracking System

You can bulk import assets from a file, enter assets manually via the cloud software web interface, or enter assets using a mobile app and QR code scanning.
You can enter, store and access any info that you need for the field assets. Use a cloud software web interface to define what data you want to store, upload photos and pdf documents if needed. All data and documents are accessible to the field techs in the mobile app with one QR code scan. They can immediately see asset specs, instructions, documents, maintenance history and more.

Step Two: Track Assets In The Field Using A Mobile App And Smart Tags

Use a smartphone and a mobile app for the real time field asset tracking with QR code scanning.

Real Time Field Assets Tracking With A Mobile App

A field technician just needs to scan a QR code to identify a tool or equipment. He can then access asset info, as well as record equipment check out, check in, assignment or re-location in the mobile app.
A mobile app is linked to a centralized cloud system, providing instant updates and real time data access to all team members. Check equipment and tools location, movement history, usage history per a job or a client on a smartphone or office computer.

Customizable Tool And Equipment Tracking Process

Field technicians can record all info that you want to keep track of in the mobile app. A QR Inventory software gives you complete control over the asset tracking process. You can create custom transaction types (such as check out, check in, transfer to a job site, send to repair, etc.) and define the exact data that needs to be recorded for each type. You can require employees to:

• Complete an equipment inspection form during check-out and return
• Log job details for asset usage, including project assignments
• Set an expected return date to improve asset planning and prevent loss
• And much more...

Field technicians can fill out forms in the mobile app, attach photos for visual documentation, and collect digital signatures directly on their smartphones. Each transaction is automatically logged with GPS location, timestamp, and the employee’s identity, ensuring full traceability and accountability for every asset movement.

Use Smart Tags Of Your Choice For The Efficient Mobile Asset Tracking

A QR Inventory software gives you a variety of smart asset tracking tags: QR codes, barcodes, NFC or BLE tags. You can pick the tags that work best for your asset tracking needs and budget.

• QR codes and barcodes A QR code scanning is very affordable and efficient asset tracking option. Instead of manually entering data field technicians scan QR codes or barcodes with a smartphone camera to identify assets, add them to a transaction, or access info. QR code scanning increases asset tracking speed and improves accuracy.
• NFC tags NFC tags a slightly more expensive than QR codes, but provide even faster scanning. Instead of focusing smartphone camera for each scan, an employee can simply touch NFC tag with a smartphone.
• BLE tags BLE tags is more expensive, but most automated asset tracking option. With BLE asset tracking system and a mobile app, an employee does not need to handle individual assets. One click will detect all nearby assets and record their location, or add them to the transaction batch in bulk.

In addition to the tracking with a mobile app, a QR Inventory software has an IoT asset tracking system. The system uses stationary IoT gateways for automated real time asset tracking that does not rely on the company employees.

Step Three: Review Asset Management Reports

Use QR Inventory software reports for the full visibility into company assets: location, transactions history, usage statistics and trends.

Some of the asset tracking reports that you can review in the QR Inventory software are:

• Current location of the field assets, who is using them and for what project / job.
• Historic location of the field assets for the job site billing.
• List of the assets in each field location, and what is available in the office / warehouse for the check out.
• An entire lifetime history for each asset: use on the projects, idle time, repairs and maintenance, etc.
• Assets inventory (how many assets of the same type do you have at each location).
• Assets usage statistics over time
• And more...

You can filter reports by multiple parameters, including custom fields that you created, to get the exact info you need. Export asset tracking reports for import into the internal software of for sharing with the clients or other interested parties.