Mobile Asset Tracking Software: Field Asset Tracking With A Smartphone

Step One: Organize & Label Assets And Equipment

Use a cloud software web dashboard to generate, lay out and print QR code labels for the mobile assets and equipment.

Asset Tags And Labels

A QR Inventory software has a built-in tool that you can use to generate, lay out and print QR code labels. You do not need to purchase a special label printer - you can use sheet labels and a regular office printer. You can also use any label printer that prints on the roll labels.
If your assets are already labeled with barcodes or QR codes, good chances are that you will be able to use existing labels and skip equipment labeling part.
You can also use NFC tags or BLE tags instead of the QR codes for the faster scanning.

Enter Tools And Equipment Into Asset Tracking System

You can bulk import assets from a file, enter assets manually via the cloud software web interface, or enter assets using a mobile app and QR code scanning.
You can enter, store and access any info that you need for the field assets. Use a cloud software web interface to define what data you want to store, upload photos and pdf documents if needed. All data and documents are accessible to the field techs in the mobile app with one QR code scan. They can immediately see asset specs, instructions, documents, maintenance history and more.

Step Two: Track Assets In The Field Using A Mobile App

Use a smartphone and a mobile app for the real time field asset tracking with QR code scanning.

How To Track Field Assets Using A Mobile App

A field technician just needs to scan a QR code to identify asset. He can then access asset info, as well as record asset check out, check in or re-location in the mobile app.
A mobile app provides QR code scanning and data entry capabilities, as well as an instant link to a back end cloud software. All asset tracking info recorded in the mobile app instantly updates central database, and becomes available to all authorized software users and devices.

What You Can Record In The Asset Tracking Mobile App

When you record asset check out or re-location in the mobile app, you can record any extra info that you want to keep track of. A QR Inventory software allows you to create custom asset transaction types, and define what data should be recorded for each type. You can require that employees fill out equipment inspection form on check out and return, record a job for which equipment is being used, set expected return date, and more.
Field technicians will be able to fill the required forms in the mobile app. They can add photos for visual documentation, and collect signatures on a smartphone. GPS location of the asset transaction, an employee who performed it, as well as date and time are recorded automatically.

How Fast Is Asset Tracking In The Mobile App Using Different Tags

A QR code scanning makes asset identification and tracking in the field fast and easy. An employee records all needed data on the transaction, then scans assets one by one to add them to the batch. If you have high volume of assets to transfer, you can use other tags and scanning equipment to make the process even faster:

• Use a Bluetooth barcode scanner connected to a smartphone for the faster scanning.
• Use NFC tags for the faster scanning.
• Use BLE tags to add all nearby assets to a batch with one click of a button in the mobile app.
• Use Bluetooth IoT asset tracking for a fully automated asset tracking system that does not rely on the company employees.

Step Three: Mobile Asset Tracking Reports

All authorized QR Inventory software users have an access to the real time assets locations, transactions history and usage reports.

Some of the asset tracking reports that you can review in the QR Inventory software are:

• Current location of the field assets, who is using them and for what project / job.
• Historic location of the field assets for the job site billing.
• List of the assets in each field location, and what is available in the office / warehouse for the check out.
• An entire lifetime history for each asset: use on the projects, idle time, repairs and maintenance, etc.
• Assets inventory (how many assets of the same type do you have at each location).

You can filter reports by multiple parameters, including custom fields that you created, to get the exact info you need. Export asset tracking reports for import into the internal software of for sharing with the clients or other interested parties.