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Mobile Asset Tracking System - Real-Time Equipment Visibility With Smartphones

Gain real-time visibility with the mobile asset tracking app linked to a centralized cloud system. Monitor equipment and tools with the smartphones / tablets and BLE tags, NFC, and QR codes. Reduce loss, optimize maintenance, and increase efficiency.

What Is Mobile Asset Tracking

Mobile asset tracking involves using smartphones or tablets and smart tags (QR codes, NFC, BLE) for real time monitoring of equipment, tools, vehicles and other assets on the move. Mobile devices that are used for asset tracking are linked to a centralized cloud platform for real-time updates and data access. Mobile technology makes an asset tracking system efficient and error-free, reducing asset loss, equipment downtime and project delays.

With the mobile asset tracking system, field teams can use smartphones to instantly update asset status and access critical information with one QR code or NFC scan. This solution allows businesses to efficiently manage assets across multiple locations, always stay connected and informed, driving increased productivity and cost savings.

Key Aspects Of A Mobile Asset Tracking System

Key aspects of mobile asset tracking solution are:

Real-Time Tracking With Mobile Devices
Replace manual logs with smartphones and smart tags (QR codes, barcodes, NFC, BLE) to track the location and status of field assets in real time. Use fixed IoT gateways based on Android tablets or iPads for a fully automated, hands-free asset tracking 24/7.
Centralized Cloud System With Live Info Access
Mobile app and IoT gateways are linked to a centralized cloud system, ensuring that all asset information, including transfers, assignments, and usage history, is instantly updated and accessible to authorized software users.

Why Businesses Need Mobile Asset Tracking System

Mobile asset tracking system allows businesses to efficiently organize and monitor field assets across multiple locations in real time. Using a QR code scanning smartphone app, field employees can track tools and equipment, update records, and access critical information on the go. Cloud connectivity provides live data access to the entire team, resulting in improved field-office coordination and better decision-making.

Key Capabilities Of Mobile Asset Tracking Solution

Asset Tracking Mobile App. A mobile app that allows for the QR code or barcode scanning, real time data updates and live info access.
QR Code Scannng. QR code scanning replaces manual data entry for the fast and accurate asset identification.
Cetralized Cloud Platform. Centralized cloud platform links all team members and devices into one unified system, allowing for real time updates and access from mobile devices and office computers.
Mobile Forms For Field Paperwork. Field technicians can easily fill out all paperwork, from asset maintenance and service to field reports, on a smartphone using digital mobile forms.
IoT Asset Tracking. QR code scanning mobile app can be upgraded to BLE tags / IoT gateways combination. IoT gateways based on mobile devices automatically monitor assets in designated locations without a need for manual scans.
IoT Asset Conditions Monitoring. Add BLE sensors to asset tracking system for the remote asset conditions monitoring without any manual labor and site visits.
Digital Records & Audit Trails. Digital mobile forms ensure that asset records are well organized, secure, are accessible on demand and are easily searchable.

Key Benefits Of Mobile Asset Tracking

Improved Efficiency. Mobile asset tracking software automates manual processes, which saves companies time and money.
Asset Data Accuracy. QR code scanning eliminates manual entry errors and produces more accurate asset tracking info.
Reduced Asset Loss And Theft. Mobile asset tracking system reduces asset loss, misplacement and theft. Companies do not need to purchase new assets as often as they do when assets are not tracked.
Better Asset Allocation And Planning. Real-time asset visibility improves project scheduling and planning. Companies can utilize assets to their maximum potential, reducing purchase and rental costs.
Timely Asset Maintenance. Mobile asset management solution provides tools for monitoring and scheduling equipment maintenance. Timely maintenance ensures that there are no unexpected breakdowns and prolongs equipment lifespan.
Permanent Digital Records & Compliance. Smartphone asset tracking with cloud backend helps companies maintain digital records of equipment history, movement, and usage. On demand access to accurate digital records helps businesses stay compliant with industry regulations and simplifies asset audits.

How Mobile Asset Tracking Works in QR Inventory System: 3 Easy Steps

Step One: Organize & Label Assets And Equipment

Generate, lay out and print QR code labels for assets and equipment using an intuitive web interface. Asset management software provides multiple ways to easily enter tools and equipment into the system, via a web interface or on a smartphone.

Generate And Print QR Code Labels For Assets

Use QR code tool built-in the QR Inventory system to generate, lay out and print asset labels. You can print QR code labels in bulk or one at a time, using a label printer or regular office printer and sheet labels.
If your assets are already labeled with the barcodes or QR codes, there is a good chance that you will be able to use existing labels and skip this part.
You can also use NFC tags or BLE tags instead of the QR codes for the faster scanning.

Add Assets To The Mobile Tracking System

Import asset list from a file, enter manually via the web interface, or scan assets into the QR Inventory system using the mobile app. You can any info that you need to keep track of, upload pdf documents and images. Asset info is instantly available to field technicians on the smartphones or tablets, in the mobile app, with one QR code scan.

Step Two: Track Assets With The Mobile App In Real Time

Use a smartphone and a mobile app for the real time field asset tracking with QR code scanning.

Track Tools & Equipment With Smartphones And Smart Tags (QR Codes, NFC, BLE)

Field techs simply scan a smart tag (QR code, barcode, NFC or BLE tag) to identify a tool or equipment. They can record asset check in, check out, assignment, relocation, and more - right from their smartphone. A mobile app is linked to a centralized cloud system, providing instant updates and real time data access to all team members.

Customize Asset Tracking System To Your Business Needs

A QR Inventory software gives you complete control over the asset management process. You can create custom transaction types (such as check out, check in, transfer to a job site, send to repair, etc.) and define the exact data that needs to be recorded for each type. You can require employees to:

Complete an equipment inspection form during check-out and return
Log job details for asset usage, including project assignments
Set an expected return date to improve asset planning and prevent loss
And much more...

Field technicians can fill out forms in the mobile app, attach photos for visual documentation, and collect digital signatures on their smartphones. GPS location, timestamp, and the employee's identity is automatically included for full traceability.

Track Assets With The Smart Tags Of Your Choice

Pick smart tags for asset management that fit your needs and budget: QR codes, barcodes, NFC or BLE tags.

QR codes and barcodes Cost effective and efficient way of tracking assets and accessing info in the mobile app by scanning labels with a smartphone camera.
NFC tags With NFC tag you can asset with a smartphone to scan - no need to focus smartphone camera for each scan. Ideal for high volume asset transactions to increase processing speed.
BLE tags BLE tags is the most automated asset tracking option. Use a mobile app to detect all nearby assets with one click - no need to locate and scan each individual item. Or use IoT asset tracking system with fixed gateways for a fully automated asset monitoring 24/7.

Step Three: Review Asset Reports For Real Time Visibility And AI-Powered Analytics

Review assets location and movement history, usage statistics and trends.

Some of the asset tracking reports that you can review in the QR Inventory system are:

Current location of the field assets, who is using them and for what project / job.
Historic asset location for the job site billing.
List of assets in each field location, and what is available in the office / warehouse for the check out.
An entire lifetime history for each asset: use on the projects, idle time, repairs and maintenance, etc.
Assets inventory (how many assets of the same type do you have at each location).
Assets usage statistics over time
And more...

You can filter reports by multiple parameters, including custom fields that you created, to get the exact info you need. Export asset tracking reports for import into the internal software of for sharing with the clients or other interested parties.

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