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Smart Asset Management Software with QR Codes, BLE Tags And IoT

Automate asset management, increase accountability with the smart mobile software

" Gartner predicts that more than half of new business processes will incorporate some element of the internet of things (IoT) this year..."
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What Makes Asset Management System Smart

A smart asset management system uses modern technologies to digitize and automate asset tracking process. The technologies can range from the mobile app and QR codes, to a full blown IoT asset tracking system, that uses BLE tags and IoT gateways for a fully automated asset tracking.

Regardless of which smart tags and tracking devices you are using, the system automates asset tracking tasks, reduces manual labor and human errors, and allows field technicians to spend more time on doing their primary jobs. It is a centralized system, where asset data collected in the field, either in the mobile app or by the IoT gateways, are routed to a back end cloud software in real time. All team members have access to live data, in the field and in the office. Real time data access increases company efficiency, reduces job delays and allows for the better planning and assets utilization.

Smart Asset Tracking Technologies

Use smart tags and tracking devices for asset management, and achieve better results and accountability with less effort.

Smart Asset Tags

QR Code Asset Tracking
QR code asset tags allow you to check out, check in and track asset relocation efficiently and in real time. Company employees use a mobile app for the QR code scanning and updating asset status.

You can use a mobile app to record extra data when checking out or checking in assets. You can require an employee to fill out asset inspection checklist, attach images and sign for an asset in the mobile app.

QR code asset tracking system increases employees accountability, reduces assets loss and prolongs equipment useful life.


NFC Tags For Asset Tracking
If you need faster scanning than the QR codes can provide, NFC tags will be a good choice for you. You can consider using NFC tags if you move around high volume of assets, and scanning speed is important.

You still can use smartphones and a mobile app to scan NFC tags. But unlike QR codes, NFC tags do not require you to focus a mobile phone or tablet camera for each scan. You just touch a tag with the mobile device to add each item to the batch and move to the next one.

A QR Inventory mobile app works with all types of smart asset tags: QR codes, NFC tags and BLE tags.


Asset Tracking With BLE Tags
Asset management with the BLE tags is the most advanced and automated option. You can track assets tagged with the BLE tags using a mobile app, or use a fully automated IoT asset tracking system.

A mobile app detects all assets around it, so instead of scanning each asset you can add all of them to the batch with one click. An IoT asset tracking system uses Bluetooth gateways to scan for assets tagged with the BLE tags. A Bluetooth IoT gateway processes asset data, and sends updated to a backend cloud software.


Smart Asset Tracking Devices

Asset Tracking With Mobile Phones
Mobile phones can be used for scanning of all types of smart asset tags (QR codes, NFC, BLE tags). Using a mobile app, company employees can quickly record asset relocation, check out, check in or assignment to an employee. They can also use mobile forms on a smartphone to fill out asset inspection checklist. A mobile app supports filling out forms, capturing images for visual documentation, GPS location of an asset, and signatures.

Mobile phones can connect to the back end cloud software using either wi-fi or cellular connection, and update central database in real time. With the use of the mobile phones for asset management you create a real time system, where all software users have access to live data.


Mobile Computers And Bluetooth Scanners
In some cases you may not want employees to use their own mobile phones at work. You may have security requirements, or you may need rugged devices for the harsh work environment. You may also want to have the faster scanning option than mobile phone camera can provide.

If this is the case, you can use a bluetooth barcode scanner attached to a mobile phone, or a mobile computer that runs an Android OS. In both cases you will be able to use a QR Inventory mobile app. For the fast scanning you can use SocketMobile bluetooth barcode scanner, which is natively integrated with the QR Inventory mobile app. And you can use any mobile computer that runs Android OS. This will get you rugged device, with fast scanning using a built-in scanner, and with the flexibility and convenience of the QR Inventory mobile app.


Asset Tracking Using A Bluetooth IoT Gateway
If you do not want to rely on company employees for asset management tasks, you can use BLE tags and IoT gateways for a fully automated system.

An IoT gateway scans for assets tagged with the BLE tags at pre-set time intervals, processes and batches data, and sends data to a back end cloud software. A software stores data on a remote cloud server, and produces human readable reports that you can access on demand from anywhere. The IoT asset tracking system works on its own - no human participation is required.

You can use dedicated IoT gateways, or use existing network of iPads or Android tablets to work as gateways. An IoT asset tracking system in the QR Inventory software comes with the option to purchase dedicated gateways, or purchase a software that you can install on Android, iOS or Linux based devices to turn them into the IoT gateways.


Smart Asset Management System Features And Benefits

A smart, real time asset management system prevents assets misuse, loss and theft. You always know where your assets are and who is working with them. You get alerts on the next preventive maintenance, can check how tools and equipment were utilized over time, and more.

    Smart Asset Management Software Features
  • Track assets anywhere: on the job sites, in the service tracks, in the field, in the warehouse, on the shop floor or in the office.
  • Record tools check in and check out, assign equipment to the employees, track assets relocation and other status changes using a mobile app. Control what you need to record via a cloud software web interface.
  • Fill out mobile forms to collect extra data.
  • Capture images, signatures and GPS location of the asset in the mobile app.
  • Review and download reports on the equipment status and usage.
  • Access asset specs and documents with a QR code, NFC tag or a BLE tag scan.
  • Record equipment service and maintenance in the field using mobile forms.
  • Create custom alerts and get notified on anything important.
  • Configure a QR Inventory software to fit your business needs.

    Smart Asset Management Software Benefits
  • Real-time visibility into the location, status, and condition of tools and equipment.
  • No loss, theft, or misuse of assets.
  • Efficient allocation and utilization of assets.
  • Reduced assets downtime and increased overall productivity.
  • Better resource planning. You can use asset management software reports to check which assets are under-utilized or over-utilized, and correct the situation fast.
  • Timely preventive maintenance extends equipment useful life.
  • An asset management software keeps track of the equipment and tools use authorization, which leads to the improved safety and security.
  • You can hold employees accountable for the assets they use. This leads to the responsible equipment usage, reduces loss or damage.
  • Asset tracking automation eliminates the need for the manual record-keeping. Your workers have more time for their main job tasks.

Smart Asset Management System Use Cases


Construction Equipment & Tools Tracking With QR Codes Or BLE Tags

Use smartphones or Bluetooth IoT technology for the real time, accurate construction equipment tracking.

In the construction industry, effective asset tracking is essential. It helps you better utilize tools and equipment, minimize downtime, prevent loss and theft, and increase equipment useful life. Construction assets are used on multiple job sites, in the field, and are moved around or stored in the service trucks. In order to efficiently track construction assets across multiple sites you need a software system that can be easily used in the field, has a real time connection to a central data repository, and automates asset tracking process as much as possible.

A QR Inventory software is exactly this kind of a system. It uses smart asset management tools: mobile devices (smartphones or tablets), cloud software, QR code, barcode, NFC or BLE tags, IoT gateways and sensors for the efficient asset tracking in real time. Field employees scan a QR code to quickly record equipment relocation, access equipment info and specs, or record equipment maintenance. Office employees can set up an asset management system based on business needs, and access asset tracking reports on the office computers, via a cloud software web dashboard. They can review current equipment and tools location and historic equipment usage logs to find trends, analyze data and make better decisions.

You can further automate asset tracking tasks using Bluetooth asset tracking system for bulk scanning or a completely automated IoT asset tracking with BLE tags and gateways.

More On Construction Equipment Tracking

Smart Construction Asset Management With BLE Tags

Automate asset tracking on construction sites with the BLE tags and a smartphone or IoT gateway.

Bluetooth low energy (BLE) technology helps you manage materials and assets on the job sites in real time with little or no employees' participation. Label assets with the BLE tags, and you can either track them using a mobile app or opt for a fully automated asset tracking system with the Bluetooth IoT gateways.

If you would like job site employees to track assets, they can use a mobile app to bulk scan them with one click. An employee does not need to handle each asset, locate a tag and scan it with a smartphone camera. BLE tags significantly speed up asset tracking process as compared to the QR codes.

If you cannot or do not want to rely on the construction site employees for asset tracking tasks, you can use IoT gateways for a fully automated system. IoT gateways detect assets in the scanning range and send data to a back end cloud software without a need for the job site employees to do any extra work.

More On BLE Construction Asset Management

Asset Management System For The Rental Properties

Track and audit assets in the rental properties with the mobile app and QR codes.

A QR Inventory software makes keeping track of assets in the rental properties is easy task. You can use an asset management system for tracking large household equipment or smaller items like linen, dishes and utensils. Company employees can record delivery and installation of the new assets, items damage and replacement, and do asset audits on site using a mobile app and QR code scanning.

A mobile app submits updates to the back end cloud software in real time. Admin software users have a live view of all properties, including property assets, items movement and replacement, and property maintenance log. They can see at a glance what each property has, what is missing, what is damaged and needs to be fixed or replaced, what has been delivered and installed and when. Digital documents are preserved in a secure cloud and can be accessed on demand from anywhere.

More On Property Asset Management

Management Of Rental Equipment, Loaned Samples & Demo Units With QR Codes

Track rental equipment, demo units delivery and returns without physical paperwork and errors.

When you rent (lease, loan) assets to the clients, whether this is a construction equipment, medical devices, communication equipment or anything else, manual tracking can be daunting, time-consuming and error-prone. A QR Inventory mobile app and cloud software streamline rental asset tracking, save you time and eliminate errors. Company employees can easily record equipment delivery, check out, check in and pick up using a QR code scanning mobile app. They can fill out forms, take photos, collect a client signature, generate delivery or pick up tickets on the spot, and e-mail them to the client or office in the mobile app. All required documents are collected on site electronically, and are sent to a back end cloud software in real time.

You can see at a glance where the rental equipment is, how long each customer had it, when it is due back, what do you have available in the warehouse, and access all relevant documents.

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Smart Office Assets Tracking, From Video Equipment To Furniture To IT Hardware

Keep office and IT assets under control with an easy to use mobile app and cloud software.

Use barcode or QR code scanning to efficiently manage your office assets, video and IT equipment. Scan assets in when you receive a new batch in the office or warehouse. Record asset info and take photos using a mobile app.

Check assets in and out, assign to the employees or locations. Perform asset audits to make sure everything is in place, quickly identify missing assets. Track and review an entire asset life-cycle. Record actions that you need to perform on the assets, whether it is a regular cleaning, calibration, maintenance or software updates. Receive alerts when the next action is due.

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Mobile Asset Tracking Software For Field Equipment

Real time field asset tracking with QR codes and a mobile app.

Misplaced assets, tools and equipment can quickly add up to a big loss for a company. Using a QR Inventory software you can easily organize and track field assets in real time.

Field techs use an asset tracking mobile app for recording assets movement and usage. QR code scanning makes asset tracking fast and easy. A mobile app provides a link to a back end cloud software, allowing for the real time updates.

As a result, both field and office employees have access to the same live data.

More On Mobile Asset Tracking

Smart Asset Tracking System FAQ

Frequently asked questions on the asset tracking in the QR Inventory software.

Using QR Codes For Asset Tracking And Management

QR code asset tracking is a low cost and easy to implement solution that provides real time assets visibility to all authorized employees, and creates asset accountability system. There are a lot of benefits of using QR codes for asset tracking. Some of them include an easy scanning with a mobile app, on site asset info access with one QR code scan, real time data exchange with the central database and organized digital documentation.

❱❱ QR code asset tracking

IoT Asset Tracking And Conditions Monitoring

With IoT asset tracking system you do not have to rely on the company employees for asset management tasks. You install Bluetooth IoT gateways in the locations where you plan to track assets, and tag assets with the BLE tags. Each IoT gateway periodically scans for assets tagged with BLE tags within its range, processes data and sends updates to a back end cloud software.

❱❱ IoT asset tracking system FAQ

Equipment Check Out Tracking

A QR Inventory software streamlines equipment and assets check out process. A company employee just need to scan a QR code, NFC or BLE tag to check out or return tools and equipment. You can require an employee to fill out a form in the mobile app to document asset conditions. Mobile forms support image attachments and electronic signatures.
All check out and check in records are preserved in a secure cloud, and ara available to authorized software users to search and review.
A digital asset check out system promotes accountability among company employees, reduces equipment loss and increases equipment useful life.

❱❱ Equipment checkout system

More QR Inventory FAQ Articles

Smart Asset Tracking With QR Codes, NFC, BLE, RFID And GPS - Blog Articles

Learn how you can optimize asset tracking process with the modern technologies.

Bluetooth Asset Tracking

Use of Bluetooth low energy (BLE) technology for asset tracking is growing, and is taking over RFID and GPS methods. Big pluses of using BLE tags is their low cost, and ability to interact with the mobile phones, both Android and iOS. Using BLE tags, you can do bulk asset scanning as you can with RFID - but you can use a regular smartphone for it, instead of the expensive RFID scanners.
You can also opt for a fully automated Bluetooth asset tracking system, that uses IoT gateways as a bridge between assets tagged with the BLE tags and back end cloud software.

❱❱ Bluetooth asset tracking

Smart Asset Management Technologies - Which One To Use?

The article describes and compares modern technologies that are used for asset management and tracking: barcodes, QR codes, NFC, BLE, RFID, GPS. Read it to get an overview of each asset tracking method, when to use it and how smart asset management technologies compare and differ.

❱❱ More on asset tracking technologies

More Asset Tracking Blog Articles

See It For Yourself - Mobile Asset & Inventory Tracking In Action