> Automated Asset Management System
Automated, AI-Powered Asset Tracking System with The Mobile App, Cloud And IoT
" Gartner predicts that more than half of new business processes will incorporate some element of the internet of things (IoT) this year..."
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How To Automate Asset Tracking Process And Make It Smart
A smart asset management system uses modern technologies to digitize and automate asset tracking process. The technologies can include
the mobile app and QR codes,
IoT asset tracking with
BLE tags
and
IoT gateways, centralized cloud
data storage and AI-driven insights.
Regardless of which tags and tracking devices you are using, the system automates asset tracking tasks, reduces manual labor and human errors, and
allows field technicians to spend more time on doing their primary jobs. It is a centralized system, where data collected in the mobile app or
by the IoT gateways is routed to a back end cloud software in real time. All team members have access to live info, in the field and in the office.
Real time data access, on demand reports and AI-powered analytics increase company efficiency, reduce job delays, and allows for the better planning and assets utilization.
Use Smart Asset Tracking Technologies For Process Automation
Use smart asset tracking tags and devices, centralized cloud system and AI based analytical reports to achieve real-time visibility, optimized resource allocation, and increased efficiency while minimizing losses and downtime.
Smart Asset Tracking Tags
QR Codes
QR code asset tags allow you to check out, check in and track asset relocation efficiently and in real time.
Company employees use a mobile app for the QR code scanning, updating asset status, and optionally filling out a checklist.
QR code asset tracking system increases employees accountability, reduces assets loss and prolongs equipment useful life.
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NFC Tags
With NFC tags you can scan assets in and out faster than by using QR codes.
You can record asset transactions fast by touching assets tagged with NFC tags with a smartphone. NFC tags do not require
a mobile app user to focus smartphone camera for each scan. With NFC tags you can process large volume of assets more efficiently than with QR codes.
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Smart Asset Tracking Devices
Mobile Phones
Mobile phones can be used for scanning of all types of smart asset tags (QR codes, NFC, BLE). Using a mobile app,
company employees can quickly record asset relocation, check out, check in or assignment to an employee. They can also use
mobile forms on a smartphone to fill out asset
inspection checklist. A mobile app supports filling out forms, capturing images for visual documentation,
GPS location of an asset, and signatures.
Mobile phones can connect to the back end cloud software using either wi-fi or cellular connection, and update central database in real time.
Interconnectd mobile phones - centralized cloud system create a real time asset visibility, with all software users having access to live data.
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Mobile Computers And Bluetooth Scanners
In some cases you may not want business employees to use their own mobile phones at work. Perhaps you have security requirements, or need
rugged devices for the harsh work environment. You may also want to have the faster scanning option than mobile phone camera can provide.
If this is the case, you can use a bluetooth barcode scanner attached to a mobile phone, or a mobile computer.
In both cases you will be able to use a QR Inventory mobile app. If you opt for the barcode scanner, use SocketMobile scanners which are
natively integrated with the QR Inventory mobile app. Or use any mobile computer that runs Android OS. This will get you rugged device, with
fast scanning using a built-in scanner, and with the flexibility and convenience of the QR Inventory mobile app.
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Bluetooth IoT Gateway
If you do not want to rely on company employees for asset management tasks, you can use BLE tags and
IoT gateways for a fully automated system.
An IoT gateway scans for assets tagged with the BLE tags at pre-set time intervals, processes and batches data, and sends data to a back end cloud software.
A software stores data on a remote cloud server, and produces human readable reports that you can access on demand from anywhere.
The
IoT asset tracking system
works on its own - no human participation is required.
You can use dedicated IoT gateways, or use existing network of iPads or Android tablets to work as gateways.
An IoT asset tracking system in the QR Inventory software comes with the option to purchase dedicated gateways, or purchase
a software that you can install on Android, iOS or Linux based devices to turn them into the IoT gateways.
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Automated Real Time Asset Tracking System Features And Benefits
A smart asset management system powered by AI enables real time visibility, improves assets utilization, prevents assets misuse, loss and theft.
You always know where your assets are and
who is working with them, how they are utilized, and use AI powered analytical reports to allocate assets efficiently.
Automated Asset Management Software Features
- Track assets anywhere: on the job sites, in the service tracks, in the field,
in the warehouse, on the shop floor or in the office.
- Record tools check in and check out, assign equipment to the employees,
track assets relocation and other status changes using a mobile app.
Control what you need to record via a cloud software web interface.
- Fill out mobile forms to collect extra data.
- Capture images, signatures and GPS location of the asset in the mobile app.
- Review and download reports on the equipment status and usage.
- Access asset specs and documents with a QR code, NFC tag or a BLE tag scan.
- Record
equipment service and maintenance
in the field using mobile forms.
- Create custom alerts and get notified on anything important.
- Configure a QR Inventory software to fit your business needs.
- Use AI-powered reports for smart insights and better decision making.
Automated Asset Management Software Benefits
- Real-time visibility into the location, status, and condition of tools and equipment.
- No loss, theft, or misuse of assets.
- Efficient allocation and utilization of assets.
- Reduced assets downtime and increased overall productivity.
- Better resource planning. You can use AI-powered analytical reports to
check which assets are under-utilized or over-utilized, and correct the situation fast.
- Timely preventive maintenance extends equipment useful life.
- An asset management software keeps track of the equipment and tools use authorization, which leads to the improved safety and security.
- Asset tracking system promotes employees accountable for the assets they use.
This leads to the responsible equipment usage, reduces loss or damage.
- Asset tracking automation eliminates the need for the manual record-keeping.
Business employees have more time for their main job tasks.
Industry Use Cases For The AI-Powered Automated Asset Tracking
Automated asset tracking is especially important for industries with the multiple field locations,
where real-time asset visibility is crucial, and manual tracking is impractical.
Industries like construction, HVAC, electrical, plumbing, field services, and oil and gas greatly benefit from these solutions.
For these sectors, automating asset tracking processes can mean the difference between efficient operations and costly delays.
Automation of their asset tracking prcess helps these businesses save time, reduce losses, and improve productivity.
Real Time Construction Equipment & Tools Tracking
In the construction industry, effective asset tracking is essential. It helps you better utilize tools and equipment, minimize downtime, prevent loss and theft,
and increase equipment useful life.
Construction assets are used on multiple job sites, in the field, and are moved around or stored in the service trucks.
In order to efficiently track construction assets across multiple sites you need a mobile software system that can be easily used in the field,
has a real time connection to a central data repository, and automates asset tracking process as much as possible.
A QR Inventory software is exactly this kind of a system.
It uses smart asset management tools: mobile devices (smartphones or tablets), cloud software,
QR code, NFC or BLE tags, IoT gateways and sensors for the efficient asset tracking in real time.
Field employees scan a QR code to quickly record equipment relocation, access equipment info and specs, or record equipment maintenance.
Office employees can set up an asset management system based on business needs, and access
asset tracking reports on the office computers, via a cloud software web dashboard.
They can review current equipment and tools location and AI powered analytical reports on historic equipment usage to
find trends, analyze data and make better decisions.
You can further automate asset tracking tasks using Bluetooth asset tracking system for bulk scanning or
a completely automated IoT asset tracking with BLE tags and gateways.
More On Construction Equipment Tracking
Automate Construction Asset Management With BLE Tags
Bluetooth low energy (BLE) technology helps you manage materials and assets on the job sites in real time with little or no employees' participation.
Label assets with the BLE tags,
and you can either track them using a mobile app or opt for a fully automated asset tracking system with the
Bluetooth IoT gateways.
If you would like job site employees to track assets, they can use a mobile app to bulk scan them with one click.
An employee does not need
to handle each asset, locate a tag and scan it with a smartphone camera. BLE tags significantly speed up asset tracking process as compared to the QR codes.
If you cannot or do not want to rely on the construction site employees for asset tracking tasks, you can use IoT gateways for a fully automated system.
IoT gateways detect assets in the scanning range and send data to a back end cloud software without a need for the job site employees to do any extra work.
More On BLE Construction Asset Management
Mobile Asset Tracking Software For Field Equipment
Misplaced assets, tools and equipment can quickly add up to a big loss for a company.
Using a QR Inventory software you can easily organize and track field assets in real time.
Field techs use an asset tracking mobile app
for recording assets movement and usage. QR code scanning makes asset tracking fast and easy.
A mobile app provides a link to a back end cloud software, allowing for the real time updates.
As a result, both field and office employees have access to the same live data.
Analyze equipment usage paterns with AI based analytical reports, and improve asset utilization,
maintenance schedule and lifespan.
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Automated Tools Tracking In The Service Trucks
Your service trucks are mobile. So is a QR Inventory software.
You need to be able to track tools, parts and materials in each service truck fast and error free.
A QR Inventory mobile app allows field service technicians do just that.
Company employees can track assets and inventory that go in and out with a QR code scanning mobile app.
Or, if you do not want to rely on the company employees for asset tracking, use an
Android based gateway for the fully automated solution. Android based gateways is cnstantly scanning for
the tagged assets in the service truck, and sends data to a centralized cloud system for processing and reporting.
Regardless of your choice of tags and tracking devices,
authorized software users always have live inventory and tools visibility via a single cloud software web dashboard.
More On Service Truck Inventory System
Smart Asset Management System For The Rental Properties
A QR Inventory software makes keeping track of assets in the rental properties is easy task. You can use an asset management system
for tracking large household equipment or
smaller items like linen, dishes and utensils.
Company employees can record delivery and installation of the new assets, items damage and replacement, and do asset audits on site using a
mobile app and QR code scanning.
A mobile app submits updates to the back end cloud software in real time. Admin software users have a live view of all properties, including property assets,
items movement and replacement, and property maintenance log. They can see at a glance
what each property has, what is missing, what is damaged and needs to be fixed or replaced,
what has been delivered and installed and when. Digital documents are preserved in a secure cloud and can be accessed on demand from anywhere.
Use AI powered trend analyzis and insights to predict your needs and optimize ordering.
More On Property Asset Management
Management Of Rental Equipment, Loaned Samples & Demo Units With QR Codes
When you rent (lease, loan) assets to the clients, whether this is a construction equipment, medical devices, communication equipment or anything else,
manual tracking can be daunting, time-consuming and error-prone.
A QR Inventory mobile app and cloud software streamline rental asset tracking, save you time and eliminate errors.
Company employees can easily record equipment delivery, check out, check in and pick up using a QR code scanning mobile app.
They can fill out forms, take photos, collect a client signature,
generate delivery or pick up tickets on the spot, and e-mail them to the client or office in the mobile app.
All required documents are collected on site electronically,
and are sent to a back end cloud software in real time.
You can see at a glance where the rental equipment is, how long each customer had it, when it is due back, what do you have available in the warehouse,
and access all relevant documents.
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Smart Asset Tracking System FAQ
Frequently asked questions on the automation of asset tracking in the QR Inventory software.
How To Use QR Codes For Automating Asset Tracking And Management?
QR code asset tracking is a low cost and easy to implement solution that provides real time assets visibility to all authorized employees,
and creates asset accountability system.
There are a lot of benefits of using QR codes for asset tracking. Some of them include an easy scanning with a mobile app,
on site asset info access with one QR code scan, real time data exchange with the central database and organized digital documentation.
Learn more on QR code asset tracking in this article.
❱❱ QR code asset tracking
How Can We Fully Automate Asset Tracking Process?
You can fully automate asset tracking process using IoT and AI technologies.
With
IoT asset tracking system you do not have to
rely on the company employees for asset management tasks. You install
Bluetooth IoT gateways in the locations where you plan to track assets,
and tag assets with the
BLE tags. Each IoT gateway periodically scans for assets tagged
with BLE tags within its range, processes data and sends updates to a back end cloud software.
❱❱ IoT asset tracking system FAQ
How To Track Real Equipment Check Out In Real Time?
A QR Inventory software streamlines equipment and assets check out process.
A company employee just need to scan a QR code, NFC or BLE tag to check out or return tools and equipment.
You can require an employee to fill out a form in the mobile app to document asset conditions.
Mobile forms support image attachments and electronic signatures.
All check out and check in records are preserved in a secure cloud, and ara available to authorized software users to search and review.
A digital asset check out system promotes accountability among company employees, reduces equipment loss and increases equipment useful life.
❱❱ Equipment checkout system
More QR Inventory FAQ Articles
Automated Asset Tracking With QR Codes, NFC, BLE, RFID And GPS - Blog Articles
Learn how you can optimize asset tracking process with the modern technologies.
Bluetooth Asset Tracking
Use of Bluetooth low energy (BLE) technology for asset tracking is growing, and is taking over RFID and GPS methods.
Big pluses of using BLE tags is their low cost, and ability to interact with the mobile phones, both Android and iOS.
Using BLE tags, you can do bulk asset scanning as you can with RFID - but you can use a regular smartphone for it,
instead of the expensive RFID scanners.
You can also opt for a fully automated
Bluetooth asset tracking system,
that uses IoT gateways as a bridge between assets tagged with the BLE tags and back end cloud software.
❱❱ Bluetooth asset tracking
Track Assets In Real Time Anywhere With GPS
In the hyper-connected landscape of modern business,
where assets constantly shift between locations, the ability to monitor their whereabouts in real time has become indispensable.
GPS asset tracking, a technology that leverages the Global Positioning System (GPS), is revolutionizing how companies safeguard and optimize their valuable equipment.
At its core, GPS asset tracking involves attaching a battery-powered device (GPS tag) to an object.
A GPS tags communicates with satellites to obtain its latitude and longitude coordinates, and transmits location data to the remote cloud server.
A software residing on the cloud server produces human readable reports and maps that can be viewed on the computers or smartphones.
The applications of GPS asset tracking are vast and varied. Businesses utilize it to optimize fleet management,
track construction equipment across the job sites, and streamline logistics operations.
❱❱ GPS Asset Tracking Guide
IoT Gateways for Automated Asset Tracking
Ever wonder how your business can track hundreds or even thousands of assets in real-time?
The answer lies in IoT gateways.
IoT gateways is an essential part of the automated asset tracking infrastructure.
Many asset tags and sensors are based on the short range wireless technologies, such as BLE, Zigbee, or Thread, and do not have capacity
to connect to the internet directly.
Gateways act as the bridge between local IoT devices and remote cloud servers.
One gateway can collect data from hundreds of devices.
This info is processed, filtered, and transmitted to a centralized cloud platform, where it is transformed into actionable insights.
One of the key advantages of modern IoT gateways is their edge processing capabilities.
This means that data is processed locally on the gateway, filtered, batched, and only then transmitted to the cloud server.
This approach reduces load on networks and cloud servers, lowers data storage costs, and improves responsiveness.
It's important to choose an IoT gateway that's compatible with the specific sensors and tracking technologies you're using,
as well as the software on your cloud platform.
Some gateways can be customized to fit into your existing system, while others come as part of a complete IoT asset tracking solution.
IoT gateways enable real time location tracking and condition monitoring,
empowering businesses to optimize operations, minimize losses, and make data-driven decisions that improve their bottom line.
❱❱ BLE Asset Tracking With IoT Gateways
Reshaping Equipment Tracking And Management With Artificial Intelligence (AI)
Tracking construction equipment across multiple job sites and managing maintenance and allocation for projects are complex and
time-consuming tasks. Manual monitoring by employees often leads to inefficiencies and human errors, impacting productivity and project timelines.
An AI-powered asset tracking system streamlines equipment management by automating these tasks,
reducing errors, and freeing up employees to focus on their main responsibilities.
Once considered a tool for large corporations, AI is now going mainstream, enabling small and medium-sized businesses (SMBs)
to implement it and gain a competitive edge.
❱❱ Reshaping Equipment Management With AI
Smart Asset Management Technologies - Which One To Use?
The article describes and compares modern technologies that are used for asset management and tracking: barcodes, QR codes, NFC, BLE, RFID, GPS.
Read it to get an overview of each asset tracking method,
when to use it and how smart asset management technologies compare and differ.
❱❱ More on asset tracking technologies
More Asset Tracking Blog Articles
