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Equipment Rental Management Software: Rental Equipment Tracking With Smartphones And QR Codes

Track rental equipment, leased equipment, loaned demo units and samples with the cloud software, mobile devices and barcode / QR code scanning

  • Track equipment rent out and returns in real time using mobile devices (smartphones or tablets) for QR code or barcode scanning and data entry.
  • Equipment rental and returns information is ent from the smartphones to the backend cloud software in real time.
  • Track rental of construction equipment and tools, medical equipment, communication equipment, containers, loaned demo units and any other kind of equipment that you lease or rent to the customers.
  • Track the entire equipment rental cycle, from pick up at the warehouse to customer delivery to pick up and return to warehouse.
  • Use mobile devices to take equipment photos for documenting equipment conditions upon equipment rental and return.
  • Capture customer signature for the rented equipment on a smartphone.
  • Fill out equipment inspection checklist, equipment acceptance form and all other paperwork that may accompany your equipment rental and return process using mobile forms.
  • Keep track of the rental equipment maintenance and repairs using mobile forms.
  • Use QR Inventory software web dashboard to review what equipment each customer has and how long equipment had been there for an easy invoicing.
  • Have full accountability for the equipment rental and return process: transactions history, photos and signatures, filled out forms.
  • All relevant documentation is stored in a secure cloud, is easily searchable and accessible on demand by authorized personnel from anywhere.

Equipment Rental Tracking With Smartphones And Barcode Scanning

Give your employees a tool to easily track rental equipment through the whole rental cycle in real time: from equipment pick up at your warehouse to customer delivery, to pick up from the customer and return. Company employees can use their own mobile devices (smartphones or tablets running iOS or android) for tracking rental equipment transactions. Use smartphones for barcode / QR code scanning, taking equipment photos for the visual documentation, capturing customer signature and filling out all equipment rental paperwork using mobile forms. All data collected on the mobile devices are sent to a backend cloud software in real time.

Cloud Software For Rental Equipment Status Reporting

Administrators have a real time view into the status of all rented equipment via the QR Inventory software web dashboard. You see where rental equipment is located, what equipment does each customer have and for how long, what equipment do you have available to rent out. Check all documentation that accompany equipment rentals: filled out forms, customer signatures and equipment photos. Review all equipment transactions: when each equipment piece was delivered, picked up and returned, and a life time history of each equipment.

With QR Inventory software you have a full accountability for the rental equipment, and can access all necessary rental equipment documentation on demand at any time.

Rental Equipment Paperwork: Equipment Rental Software With Mobile Forms

Regardsless of what kind of paperwork should accompany your rental equipment your employees will be able to fill it out fast and easy on the smartphones in QR Inventory mobile application. Completed forms for the rental equipment are sent from the smartphones to the backend cloud software in real time. You create custom forms for the rental equipment via an easy to use web dashboard. The mobile forms and checklists that you create are very flexible and can accommodate every need. Include QR code / barcode scanning option, selection lists, checkboxes, radio buttons, ability to add images and capture signature, repeatable sections, ability to check off checkboxes with the QR code scanning, and more. Devide mobile forms into sections for easier completion on the smartphone screen, add clarifying text, images and instructions.

Optionally an administrator can pre-fill part of the equipment rental mobile form online and push to the mobile devices for completion. An administrator can also fill out an "office only" part after the equipment rental mobile form is completed and submitted to the cloud backend.

Rental Equipment Service & Maintenance

Use custom mobile forms to keep track of the rental equipment maintenance, service and repairs. Maintain accurate equipment service records and get automatic alerts when the next preventive maintenance is due or equipment warranty is about to expire. Your employees can record equipment service and maintenance in QR Mobile Data mobile application, by scanning a QR code / barcode on the equipment and filling out an form. All equipment maintenance records are stored in a secure centralized cloud location. Maintenance records can be accessed by the office employees online, and by service technicians in the field by scanning an equipment QR code.

Batch Processing Of The Equipment Rental Returns

Process assets and equipment returned from the multiple locations / clients in one inventory transaction. Scan all returned equipment with a smartphone, and QR Inventory software will automatically determine where each equipment unit came from and include this information in the transaction. Save time and reduce errors by combining multiple transactions into one and eliminating manual location selection for each asset.

Customize QR Inventory Software To Fit Your Equipment Rental Process

QR Inventory is a very flexible and customizable software, so you can easily adjust it to your equipment rental process. Create custom transaction types to fit your equipment rental cycle. The equipment rental transactions can be as granular as you need them to be.

Create custom fields to store rental equipment information, add images and pdf documents to the equipment. Define what data do you need to collect for each equipment transaction type. Create custom mobile forms and checklists for all types of the paperwork that accompany equipment rentals. Create custom pdf receipts and documents for the customers or external auditors. Customize all aspects of the equipment rental process via an easy to use QR Inventory software web dashboard.

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