Why Real Time Parts Inventory Management Is Essential For Maintenance
An accurate, real time tracking of spare parts is vital for keeping equipment and machinery in working order.
Missing parts and supplies can cause costly production delays and equipment downtime.
A mobile inventory management software helps you track parts deliveries and usage in real time using smartphones
and QR code or barcode scanning. Real time tracking ensures that you always have spare parts where and when needed, without overstocking and unnecessary purchases.
A
smart inventory management system
automates the entire process, from parts purchasing to usage tracking, to
forecasting demand for the upcoming maintenance jobs and work orders.
Inventory management software can analyze your parts usage data and trends, helping with stock optimization and planning.
You can even automate routine tasks, such as materials and supplies re-ordering and fulfillment tracking, using an
AI inventory assistant.
How Mobile Tracking And QR Codes Improve Spare Parts Inventory Management
A mobile app with QR code scanning helps you
keep track of spare parts in real time, in the field and warehouse, with the minimal use of employees' time and a very low learning curve.
Here are the key features of a
mobile inventory management system
that increases spare parts tracking efficiency:
Fast and efficient parts entry in the mobile app using QR code scanning
Scanning a QR code is faster than manually entering data, and results in less errors.
A QR code scan uniquely identifies a part and links it to the database record, allowing field employees to instantly check stock and record real time updates.
As a result you have an accurate record-keeping with less effort.
Real time spare parts tracking in the field
QR codes allow for the real time tracking, as they can be scanned with a smartphone. A smartphone can connect to a back end cloud software from anywhere,
and update inventory system without delay. This gives all team members access to the up-to-the-minute parts inventory stock in all locations.
QR code scanning results in accurate records
A QR code scan with a mobile app uniquely identifies a part. This reduces the possibility of errors and mix ups that can occur with
the manual inventory tracking systems.
A mobile tracking with QR codes provide time and cost saving
The efficiency gained through the parts tracking with barcode scanning mobile app results in the time and cost savings.
Faster data entry and reduced errors mean less time spent on reconciling discrepancies and fewer financial losses.
How A Centalized Cloud System Improves Parts Inventory Management
A centralized cloud-based inventory system ensures that all team members, in the field, warehouse, or in the office can
access the same real time inventory stock level and specs. Access to the real time info eliminates discrepancies,
prevents miscommunication, and streamlines field-office communications. Here is how a centralized cloud software
makes parts inventory management more efficient:
Real time stock updates
Every part movement, such as delivery, usage or transfer, is instantly updated in the cloud.
Field technicians can submit inventory transaction records from the mobile app to the central database in real time.
Real time updates ensure that office staff and purchasing managers see the most current data.
Universal data access
All team members - field technicians, warehouse workers, and office employees - can instantly check spare parts availability
and generate reports. They can do it from any location, on any device - smartphones, tablets, or desktop computers.
Improved decision-making
With the real time inventory info businesses can avoid stockouts, optimize reorder levels,
and ensure maintenance teams always have the right parts at the right time.
A cloud-based parts inventory system eliminates the guesswork, ensuring seamless coordination between field technicians and office staff while reducing costly delays.
How QR Inventory Software Streamlines Parts Inventory Management
Managing spare parts efficiently is crucial for minimizing downtime and ensuring smooth maintenance operations.
QR Inventory simplifies the process by providing real time tracking, automated stock updates, and seamless access to inventory data from any location.
With the mobile app, QR code scanning and a cloud-based system, businesses can eliminate manual errors, optimize stock levels, and keep operations running smoothly.
Why QR Inventory Is A Good Choice For Maintenance Teams
A QR Inventory software gives you the right tools to manage spare parts efficiently with the minimal learning curve for the company employees:
- Monitor the quantity, location, and status of each spare part in real time
- Access and manage parts inventory anywhere using a smartphone and a mobile app
- Use barcode or QR code scanning for parts tracking
- A cloud software provides stock accessibility from anywhere
- Organize spare parts into groups for easy navigation
- Assign a unique serial number to each part for the traceability and warranty management
- Set minimum stock level for each part number, and receive automatic low inventory alerts
- Automate creation of the purchase orders based on the pre-set min and max inventory and current stock level
- Set due date on purchase orders, and receive alerts on the delayed deliveries
- Access real time reports on the spare parts inventory, usage, and reorder frequency from anywhere
- Customize parts inventory management process to your business rules and workflow
How QR Inventory Optimizes Maintenance Jobs With Real Time Spare Parts Tracking And Mobile Access
A QR Inventory software simplifies maintenance jobs management
by providing real time spare parts tracking, digital mobile forms for maintenance paperwork, streamlined work orders management,
instant updates, and centralized data access from anywhere.
Parts Tracking With The Mobile App And QR Codes
A combo of a mobile app and a cloud software allows field employee to easily track spare parts
deliveries and usage, place parts orders and access info they need for the maintenance and repair jobs.
A QR code scanning mobile app allows for the fast
inventory processing, and easy info look up.
A mobile app is linked to a back end cloud software. All spare part stock updates made on the different mobile devices
update central database in real time. Real time updates ensure that all software users have an accurate, up to date spare parts data, on the
mobile devices and office computers.
Maintenance Tracking In The Mobile App Using DIgital Forms And Checklists
With the
mobile forms available in the QR Inventory software
you can easily keep track of maintenance, service and repair jobs on site on a smartphone or tablet.
A QR Inventory software streamlines the entire work order process,
from creation to dispatch and completion. You can track job assignments, monitor parts usage, and maintain digital records
in just 5 easy steps:
- Step 1. Create Work Order Create a maintenance or repair work order via the cloud software web interface,
and assign to a field technician.
- Step 2. Work Orders Access In The Mobile App A field technician can access work orders assigned to him
as soon as he logs into the mobile app.
- Step 3. Review Work Order Details An employee can review all necessary work order details in the mobile app with one click.
- Step 4. Fill Out Maintenance Form On A Smartphone A
partially pre-filled maintenance form is available to the field technician on a smartphone to complete. He can record what was done,
what spare parts were used for repairs, add
photos, capture signature and GPS location.
- Step 5. Submit Data To The Cloud In Real Time A completed maintenance form is submitted from the mobile app to a back end cloud system in real time.
Digital maintenance records and parts usage logs are securely preserved in the cloud, can be accessed on demand from anywhere and are easily searchable.
This real time, cloud-based maintenance tracking ensures that businesses can eliminate paperwork, reduce errors, and improve efficiency.
Parts Inventory Stock And Data Access In The Field
With the parts inventory management software and real time updates field technicians do not need to do any guesswork.
A scan of a QR code or a barcode gives field technicians access to the
documentation, spare parts list and inventory stock in all locations.
If a technician needs a spare part
that he does not have in his truck, he can find closest location where this part is available and
its stock quantity. He can then get supplies that he needs from this facility, or place a
field order request from a mobile app.
Access to the real time stock allows company to efficiently redistribute spare parts between locations, preventing job delays and unnecessary orders.
Comprehensive Reports For Maintenance Teams
A QR Inventory software reports give you full visibility into the spare parts inventory, usage and completed maintenance work orders.
You can review and download reports on:
- Parts inventory stock in the warehouse, on the job sites and on the service trucks
- Parts deliveries and usage
- Outstanding inventory that was not delivered on time
- Parts usage per equipment type, maintenance job type or a work order
- Statistical and analytical data
- Completed maintenance records
and more...
You can customize reports by using custom fields as filters, and define what data to include in the reports. View reports online via the cloud software web interface,
download as .csv file or pdf file.
