Why Do You Need Tool Tracking Software In The Construction Business
You need tool tracking software in the construction business to prevent tool loss and theft,
improve accountability, reduce costs, and ensure tools are always available to keep projects on schedule.
In the construction industry, managing tools and equipment efficiently is critical to meeting tight deadlines and staying within budget.
Without a proper tracking system, tools can be easily misplaced, lost, or stolen, causing costly project delays and unnecessary expenses.
Tool tracking software is specifically designed to address these challenges, helping construction businesses to:
- Prevent Loss and Theft A software allows you to monitor tool locations and usage across multiple job sites in real time.
- Prevent Project Delays Ensure tools are always available where and when needed to keep construction projects on schedule.
- Increase Job Site Productivity Reduce time wasted searching for tools or dealing with missing equipment.
- Minimize Replacement Costs Track tool utilization to avoid unnecessary purchases and extend equipment lifespan.
- Streamline Tool Management Automate tools check-ins, check-outs, and transfers with the mobile apps and QR code scanning.
By adopting tool tracking software, construction businesses can improve project efficiency, enhance accountability, and ensure tools are always available and ready to use.
How Can You Optimize Construction Tool Tracking
You can optimize construction tool tracking by using tracking software and modern technologies, such as QR codes, BLE tags, mobile apps, and centralized cloud.
These modern technologies enable real-time tracking, automate data updates, and improve accountability across job sites.
Modern technologies, such as smart tags (QR codes, NFC, BLE), mobile apps, cloud software and IoT, make construction asset tracking fast, easy and efficient.
You can track tools and equipment anywhere using a QR code scanning mobile app, and instantly get updates to the central database.
Increase employees' accountability by incorporating an inspection checklist into the check-in and check-out process. These checklists can be easily
completed in the mobile app, and can include photos and signatures, ensuring accurate documentation and transparency.
Want to automate tool and equipment tracking even further? Use
BLE asset tracking system
to eliminate a need for QR code scanning and manual tracking.
Construction Tool Tracking With QR Codes And A Mobile App
Tracking construction tools using a QR code scanning mobile app is an efficient, low cost option that
requires minimal efforts from the field workforce.
Field employees can track construction tools anywhere in real time, access live data and submit updates from the smartphone.
Steps To Implement QR Code Tool Tracking System
Use these three simple steps to implement a QR code tool tracking system:
- Step 1. Create QR Codes And Label Tools
Create QR code labels in the
QR Inventory software using a cloud web interface.
Print QR code labels one at a time or in bulk, and attach them to the construction tools that you plan to track.
- Step 2. Use A Mobile App For The Real Time Tool Tracking
Use a QR code scanning mobile app to check out, check in and transfer tools. A mobile app updates the central database
in real time, giving access to live info to the entire team.
- Step 3. Review Reports In The Cloud Software
Review and download real time and historic reports. Check current tools locations,
usage history, and utilization reports. Don't waste time searching for tools,
do a better planning on tools purchases and job allocation.
Construction Tool Tracking With Bluetooth Low Energy (BLE) Tags
For even faster and more advanced tool tracking consider using
Bluetooth low energy (BLE) tags instead of QR codes.
BLE tags
is the fastest and most efficient way to track assets. You can still use a smartphone and a mobile app,
but you do not need to scan each asset. One click in the mobile app will detect all
tagged assets and add them to the batch.
You can also use a
Bluetooth IoT gateway
instead of a smartphone for a fully automated
IoT asset tracking.
Steps To Implement BLE Tool Tracking System
Use these four steps to implement
BLE tool tracking system:
- Step 1. Tag Tools And Equipment
Attach BLE tags
to the tools and equipment.
- Step 2. Enter Tools Into The Tracking Software
Use a mobile app to link each tagged asset to the BLE tag identifier and enter
it into the software system.
- Step 3. Track Tools With The Mobile App, Or Use IoT Gateway
Use a mobile app to record tools check out, check in or transfer. BLE tags allow for the fast bulk scanning for maximum efficiency.
If you prefer a fully automated solution, use
Bluetooth IoT gateway instead of the smartphone.
The IoT gateway performs the same function as the mobile app - detecting assets tagged with BLE tags and sending data directly to the cloud -
without requiring any employee involvement.
- Step 4. Do Regular Audits
BLE tags make periodic asset audits on job sites or service trucks fast and easy.
With one click in the mobile app you can detect all assets, verify their presence, and submit the batch to the cloud-based software.
The software compares audit data with what was recorded previousl and show you any discrepancies, ensuring that you always have accurate records.
More on Bluetooth Tool Tracking
More On Bluetooth Construction Inventory Management
Streamline Equipment and Tool Tracking with QR Inventory Software
Start acting and prevent project delays, unecessary purchases, loss, misplacement and theft.
See how QR Inventory software can help you streamline tool and equipment tracking, be productive and increase accountability.
Real Time Tools Location And Usage Tracking
Tool Tracking With QR Codes And A Mobile App
Instant tools check out and check in with the QR code scanning.
Field employees can efficiently check out, check in, or transfer tools using a QR code scanning mobile app.
They can also capture additional data, complete tool conditions checklists, attach photos, and provide signatures for assigned tools -
all directly from their smartphones.
A mobile app significantly reduces time spent on data recording, making the entire process fast and efficient.
The mobile app connects to a cloud software for real time data exchange.
This means that data in the central database are instantly updated, providing live access to assets specs, status, and location to all team members.
Tool Tracking With The BLE Tags And IoT
Go hands-free! Automate tool tracking with BLE tags and IoT.
Want to eliminate manual scanning and ensure constant tool monitoring?
BLE tags and IoT gateways offer a fully automated tracking solution.
IoT gateways can be installed in key locations to continuously track tool location and movement.
This is ideal if you don't want to rely on employee scans or need 24/7 monitoring.
Once deployed, the system works on its own. Gateways detect tagged equipment, process data locally,
and send updates to the cloud software. You can set up custom alerts for misplaced tools and receive instant notifications.
For temperature-sensitive equipment, add an
IoT temperature and humidity monitoring system.
The system provides 24/7 digital logs on asset conditions and instant alerts if something goes wrong.
Tool Accountability System
Ensure tool longevity and reduce loss with tool accountability system
A QR Inventory software promotes employee accountability and helps you extend tool lifespan,
reduce loss, and minimize misplacement.
When employees check out a tool, they can quickly complete an optional tool condition assessment form.
These easy-to-complete forms provide valuable insights into tool usage:
- Track who checked out and returned a tool, when, for which project, and for how long.
- Monitor tool condition at checkout and return, identifying potential issues early.
- Reduce damage through early detection and improve overall tool care.
- Visually document tool condition with photos.
- Easily identify the last person who checked out a missing tool.
This system empowers employees to take ownership of the tools they use and helps you build a more responsible work environment.
As a result, you'll experience reduced replacement costs, less downtime due to missing tools, and ultimately, a more efficient and profitable construction operation.
Tool Usage Tracking
Turn tool data into actionable insights
The QR Inventory software goes beyond simple tool location tracking.
It provides a comprehensive usage history for all your tools and equipment. Analyze this data to make smarter decisions and optimize your resources.
Here's how QR Inventory reports can improve your equipment and tools management:
- Save money on rentals Identify underutilized tools and avoid unnecessary rentals.
- Improve job site billing Track tool usage per job for accurate billing and cost allocation.
- Optimize tool purchases See which tools are used most frequently and plan purchases accordingly.
- Ensure contractor crew efficiency Verify that service trucks are stocked with the right tools to avoid delays.
By leveraging tool usage data, you can streamline operations, reduce costs, and ensure your crews have the resources they need to succeed.
Tool Calibration And Maintenance Tracking
Using Mobile Forms For Tracking Tool Maintenance
Prevent downtime! Streamline tool maintenance with mobile forms.
Ensure your tools are always in top condition with
custom mobile forms.
Field technicians can easily complete digital tool calibration forms, maintenance reports, and service requests directly on their smartphones.
They can also access tool specs, manuals, and past maintenance history – all with a single QR code scan!
This system saves valuable time and reduces errors by eliminating paper forms. Real time data submission ensures all team members have
instant access to the latest data.
By prioritizing preventative maintenance, you can:
- Extend tool lifespan and reduce replacement costs.
- Minimize unexpected breakdowns and prevent costly downtime.
- Improve overall tool quality and job site efficiency.
Tool Calibration And Maintenance Alerts
Never miss a calibration again! Automated alerts keep tools in top shape.
Prevent costly downtime and extend tool life with automated maintenance reminders!
A QR Inventory software sends you automatic alerts for important events, including:
- Expiring warranties Ensure your tools are covered when you need them most.
- Calibration due dates Never miss a critical calibration that could impact tool performance or safety.
- Preventative maintenance schedules Stay proactive with tool care and avoid unexpected breakdowns.
You can create custom alerts for any other event that are important for your business.
In addition to time-based alerts, you'll receive notifications if a completed maintenance form identifies an outlier that requires immediate attention.
This allows you to act fast and address potential problems before they escalate.
Automated alerts help you:
- Maximize tool uptime and avoid costly downtime.
- Extend tool lifespan and reduce replacement costs.
- Promote a culture of preventative maintenance and improve overall job site safety.
Customizable Tool Tracking Process
Take Control of Your Tool Tracking Process
With the QR Inventory software you can customize your tool tracking experience to perfectly match your business needs and workflow.
The software offers a wide range of configurable options, allowing you to:
- Streamline workflows Adapt data collection, user permissions, and reporting to seamlessly integrate with your existing processes.
- Improve data collection Specify the data you need to capture for different tool types, ensuring you have the right data for informed decision-making.
- Boost efficiency Create custom mobile forms to simplify data entry in the field and eliminate time-consuming paperwork.
- Gain deeper insights Customize reports to track the metrics that matter most to your business and gain valuable insights into tool usage.
With the QR Inventory software, you're not limited to a one-size-fits-all solution.
You can tailor the system to your specific needs and ensure it delivers the information and functionalities that are most critical for your construction operation.
