Smart Tool Tracking System With BLE Tags Or QR Codes
Use modern technologies, such as Bluetooth and IoT, for the efficient tool and equipment management.
Have a full visibility into tools location, conditions and usage and live access to the data.
Let company employees spent more time on doing their main jobs and less time on the tool tracking tasks.
BLE Tool Tracking In The Field
Use a mobile app for the tool tracking and
inventory management
in the field and on the job sites. Field employees have all the necessary tools to be productive.
Real Time Tool Tracking In The Mobile App
Track job site assets in real time using a smartphone.
Record everything that happen to the tools and equipment:
- Tools check out to the job site
- Tools check in to the tool crib or warehouse
- Tools usage for a project
- Tools maintenance and calibration
Tool Tracking With BLE Tags Or QR Codes
You can use more advanced BLE tags for the tool tracking, or a lower cost QR code tool tracking option.
With the BLE tags you can bulk update tools status with one click in the mobile app. With QR codes you need to scan each
tool to add it to the transaction batch.
Access Tool Specs In The Field
You can access tools and equipment spec sheets, manuals and other useful info in the field on a smartphone.
All you need is a BLE tag or a QR code scan with the QR Inventory mobile app.
Having all required info when it is needed increases field employees productivity and allows them to make better decisions.
Get Required Tools Fast
Check where the tools that you need are located with one BLE or QR code scan. Find the closest location to pick up a tool.
Document Tool Conditions
Fill out a mobile form on a smartphone to document tool conditions when you check it out and return.
You can create custom form with the parameters you want to be checked and recorded.
Add photos for visual documentation, and collect signatures on a smartphone.
Access tools damage and make repairs before a small issue became a bigger problem.
Live Tool Info Access
Tool tracking info collected in the mobile app is sent to a cloud software in real time.
All authorized tool tracking software users can access live reports, on the mobile devices and office computers.
Bluetooth (BLE) Tool Tracking With IoT Gateways
Automate tool tracking with an
IoT asset tracking system.
Use BLE tags and
Bluetooth IoT gateways
to track tools automatically without any human participation.
BLE Tool Tracking System Setup And Reports
A cloud software web interface allows you to set up a tool tracking software based on your needs, and review reports.
Customizable Tool Tracking Software
A smart tool tracking system gives you the flexibility to set it up based on your needs and workflow:
- Define what asset data you want to keep in the system
- Upload pdf documents and images as part of the tool data.
- Create custom assets transactions specific to your business.
- Define what data to collect for each asset transaction.
- Create custom mobile forms and checklists for recording tools and equipment maintenance, calibration and service.
- Create custom reminders and alerts for the warranty expiration, preventive maintenance, etc.
- Customize asset dashboard and reports.
- and more...
Access Tool Tracking Reports From Anywhere
Office employees have an instant access to the tools and equipment location and usage reports via the cloud software web dashboard:
- Check current location of the specific tool with a given serial number, who checked it out and for which job it is being used.
- Check location of all tools of the specific type, what do you have on each job site, what is available in the tool crib for check out.
- Review tools transactions history.
- Check each tool lifetime history of usage, maintenance, calibration and repairs.
- Check when and for how long assets were used for each project, dates and cost for the job site billing.
- Review assets maintenance, calibration, service and repairs records.
- Review reports on the tools and equipment utilization and trends.
- and more...
How Bluetooth (BLE) Tool Tracking Works In The QR Inventory Software
A
QR Inventory system
uses modern technologies for the efficient tool tracking and management.
You can choose a lower cost
QR code tool tracking system,
or a more advanced Bluetooth tool tracking.
How Do You Track Tools Using Bluetooth Low Energy (BLE) Technology
How To Track Tools And Equipment With BLE Tags And A Smartphone
Bluetooth low energy (BLE) tags attached to the tools and equipment make them detectable by a mobile phone within 10+ meter radius.
This capability allows a company employee to
bulk scan tools and small equipment with one click in the mobile app.
You can use a QR Inventory mobile app to record tools and equipment check out, check in, transfer
between employees or job sites, and more.
It takes you seconds to update tools status in the mobile app, regardless of how many tools you need to process.
All updates recorded on a smartphone are sent to a back end cloud software in real time.
Authorized software users can check live tools status and updates history, review tools inspection forms, calibration and maintenance history
and analytical reports via a cloud software web interface.
How To Track Tools And Equipment With BLE Tags And An IoT Gateway
An IoT gateway allows you to track assets in multiple locations 24/7. An IoT asset tracking system works on its own -
no employees participation is needed. An IoT gateway detect assets tagged with BLE tags within its range, and sends data
to the back end cloud software.
A
Bluetooth asset tracking system in the QR Inventory software
comes with the edge IoT gateway. It means that a gateway processes asset data based on pre-set rules, and only sends new info to the remote cloud server.
Edge data processing significantly reduces load on the server and makes IoT asset tracking system more efficient.
In addition to tracking tools location and movement, an IoT system helps you monitor assets conditions
using BLE sensors.
IoT temperature and humidity monitoring
helps you detect issues with the tools and equipment on time. You can fix detected issues fast, and avoid costly tools breakdown and delays.
How To Access Tools And Equipment Info In The Field
With the Bluetooth tool tracking software you can be sure that field employees have instant access to the info they need to do their job.
This information may include spec sheets, pdf documents, manuals, past maintenance and service records, etc.
A field employee just needs to click a button in the mobile app to access tool data.
A mobile app reads BLE tag on the tool to identify it, and fetches current data from the back end cloud software.
You have a full control on what exact info field employees can access.
Use cloud software web interface to enter data that you need, upload pdf documents, images and drawings.
Bluetooth Asset Tracking Devices
In order to track tools and equipment using Bluetooth technology you need special trackers (BLE tags) that you attach to each trackable asset.
BLE tags can be detected by regular smartphones or tablets, or a dedicated IoT gateway.
BLE Tags
Bluetooth asset tags are bluetooth low energy (BLE) beacons that advertise an asset ID at the regular time intervals.
These ID numbers are picked up by the smartphone or a dedicated IoT gateway.
A BLE beacon is a small lightweight plastic tag. It can be round, square, or rectangular,
an inch or two in width and length, and around half an inch or less thick. BLE beacon tags are powered by the battery, and are very energy efficient.
A small coin size battery may last anywhere between 6 months to up to 4 years. Some Bluetooth tags have replaceable batteries.
BLE tags work well for the small equipment and tools. You can attach BLE tags to the assets with a zip tie or screws. Some Bluetooth tag have
an adhesive layer on one side and can be attached to the asset as a regular sticker.
Industrial grade BLE tags are rugged and waterproof, and can safely be used outdoors on the construction tools and equipment.
A QR Inventory software will work with the
BLE tags
purchased from us,
as well as with the Bluetooth tags purchased from the other vendors.
A Cloud Part Of The Bluetooth Tool Tracking Software
A mobile app is only a part of the Bluetooth tool tracking system. A mobile app is linked to the back end cloud software.
A cloud software and a central database allows for the live updates and real time data access by all software users.
BLE Tool Tracking Software Set Up
A QR Inventory software gives you the flexibility to set up a tool tracking process according to your needs and workflow.
Here are just some of the custom setting available to you in the QR Inventory software.
Custom Asset Transactions
You can create asset transactions that you need
via the QR Inventory software web dashboard. Some examples of the asset transactions are:
- check tools out to the job site
- return tools to the tool crib or warehouse
- send assets to repair
- rent out or lease equipment
- receive new tools
- sell or dispose used tools and equipment
You can create any other transaction types as needed.
Custom Forms For Tools And Equipment
When you process an asset transaction, you can record additional data along with it in the mobile form.
You can specify what data you want to record via a cloud software admin dashboard.
The data may include a job number, project number, expected return date, a photo of a tool for visual documentation,
an employee signature, and anything else you need to keep track of.
You can review the completed forms in the asset transactions history reports.
Custom Fields For Assets Data
You can define what asset data you want to record and access via a QR Inventory software admin dashboard. The data can include tools specs,
warranty expiration date, manufacturer, etc. You can upload images and pdf documents. Field employees can review all this info
and documents with a click of a button in the mobile app.
Tools And Equipment Location Types
You can have unlimited asset locations in the tool tracking system. The locations can include
permanent storage locations, such as shop, a tool crib or a warehouse. You can also have dynamic locations, such as service trucks or job sites.
You can have temporary short lived job locations. Company employees can be also treated as "locations" when they have a tool or equipment in their custody.
Customizable Asset Dashboard
You can customize asset dashboard to immediately see info that is important to you.
You can select which fields you want to display on the asset dashboard, and which fields should be searchable.
Customize Tools And Equipment Reports
You can select how to filter data and what to display on the reports. Filter by and display any of the custom fields and properties you created.
Real Time Tool Tracking Reports
Review up to the minute tools and equipment reports in the QR Inventory software. Some of the available reports are:
- Tools and equipment location. Review where each tool is located, who checked it out, when, for what project it is being used. Check what tools
are available for check out to the job sites or service trucks.
- Tools and equipment usage timeline for the job site billing. Check where the tools and equipment were used during any given time period in the past,
when, for how long and the total cost for the job site billing.
- Tools transactions history. Check transaction history of each tool - how it was used, for which projects, who checked it out and returned,
in what conditions, etc.
- Tools and equipment calibration, maintenance and repairs records. Check tools calibration and maintenance records. Search by multiple
parameters to find required information fast.
- Tools and equipment utilization. Check tools and equipment utilization statistics and trends.
- ... and more
Using Bluetooth Low Energy (BLE) For Tools Maintenance Tracking
Bluetooth tool tracking system helps you manage asset maintenance in efficient and cost-effective way. BLE tags and mobile devices make
it easy and fast to access tools info and record calibration or maintenance. Automatic alerts ensure that you do not miss
preventive maintenance or calibration. All in all, the system help you keep tools and equipment in a good shape and extend their useful life.
Tool Maintenance Mobile Forms
A
mobile forms data collection module allows
field employees to record equipment and tools calibration, maintenance and repairs using a smartphone and mobile forms.
You can create all types of forms that you need, and field technicians will have these
forms on a smartphone to fill out.
A mobile app reads a Bluetooth signal (BLE beacon tag) to identify a tool or equipment, and gives user a list of mobile forms
relevant to the scanned tool.
A field technician fills out a form on a smartphone and submits to the backend cloud software in real time.
A technician can also review past service, maintenance and repair records on a smartphone.
This option helps him make better decisions and makes his work much more productive.
Administrators can review equipment records online in real time. They can search records by multiple parameters to quickly find
what they need.
Tool Maintenance Work Orders
You can
manage tools and equipment work orders
from start to finish in the QR Inventory software.
You start with pre-filling a maintenance form for a work order, and assigning it to the technician. A technician sees all work orders assigned to
him in the mobile app. He can click through to a work order, get equipment details, and access pre-filled mobile form.
As he completes a work order he fills out his part of the form and submits it to a back end cloud software.
This marks a work order as complete.
An administrator can review completed work orders. Optionally he can fill out office only part. If something is incomplete he can send a work order back to
the technician for correction.
Once a work order is completed and approved, an admin can create a pdf report to send to the client or internally.
BLE Tool Tracking Integrated Into A Project Management System
Use BLE Tool Tracking With Procore Project Management
Connect BLE tool tracking software to the popular and powerful construction projects management system - Procore.
Link tools and equipment transactions to the Procore daily logs, and daily log entries will be created automatically
when you process an asset transaction in the mobile app.
Learn More
