Why Electrical Contractors Need Smart Inventory Management
Electrical contractors manage a large inventory of parts, materials, and tools across multiple locations - from warehouses to service trucks and job sites.
Without a proper tracking system, misplaced tools and stock shortages can lead to jobs delays, increased costs and frustrated clients.
A smart inventory management system helps electrical contractors maintain real-time visibility over their inventory and assets,
reducing downtime and improving operational efficiency.
With the mobile app, QR code scanning, or
BLE asset tracking system
contractors can automate inventory tracking, digitize documentation, and ensure every tool and part is accounted for.
What makes a QR Inventory software a good fit for the electrical contractors
A
QR Inventory system
gives electrical contractors tools for managing inventory,
tracking tools and equipment,
documenting jobs, commissioning projects and tracking work orders in a single software solution.
A QR Inventory software is created with the field contractor in mind. All field tasks can be done in the mobile app, using a barcode or QR code scanning for the
efficiency and accuracy.
Inventory and tool tracking info, as well as completed
mobile forms are sent from the
smartphones
to a back end cloud software, giving all team members access to the live data.
Here are the main features of the QR Inventory software that makes it work well for electrical contractors:
Real time inventory and tool tracking with the mobile app
Managing inventory and tools in the field has never been easier. With a mobile app and QR code scanning, electricians can quickly log parts, track tools,
and update stock levels - ensuring everything is accounted for in real time.
- Fast and simple parts and materials tracking using a mobile app and QR code scanning.
- Tracking electrical parts inventory through the entire process. Track inventory as you pick up parts in the warehouse,
load them on the service trucks and use for the electrical systems installation, updates or service.
- A complete tool accountability system - easily check work tools in and out with a QR code scan.
- Instantly check parts and materials stock with the QR code scan.
Fast and efficient electrical jobs paperwork with smartphones and mobile forms
Eliminate physical paperwork with the digital forms, improve field-office communication and job site productivity.
- Field electricians can access work orders assigned to them in the mobile app, fill out relevant forms and checklists, and report completion.
- Use digital forms to
record electrical systems installation, service and maintenance forms, invoices, and any other job site paperwork.
- Completed records are instantly uploaded to the back end cloud system. Everyone on the team has access to the same up-to-date data.
- A mobile app supports capturing photos, electronic signatures, GPS location and recording time on the job. These data become a part of a completed record.
Real-time inventory, tool tracking, and maintenance reports for electrical contractors
Office employees review inventory reports via the cloud software web dashboard. This is a small subset of the available reports
that office employees can review online or export:
- Real-time inventory reports showing current stock levels of electrical parts and materials.
- Material movement history reports - track when inventory was received, transferred, and used on job sites.
- Parts and materials usage reports categorized by job, project, or customer.
- Tool tracking reports - view tool locations, who checked them out, and which jobs they are assigned to.
- Tool check-in and check-out history, ensuring accountability for equipment use.
- Job site tool and equipment usage reports - use it for the billing and equipment utilization analysis.
- Completed digital work order form for electrical system installations, maintenance, and service tasks.
- Commissioning reports for completed electrical projects, available for download or integration with project management software.
- And more...
Streamlined work order management for electrical jobs
Electrical contractor office employees can
create and manage work orders via a cloud software web interface. Field techs access
work orders and fill out relevant forms in the mobile app.
- Create work orders for the electrical contractor jobs. Assign work order to the technician and dispatch it to the technician's smartphone.
- Review work orders status via a cloud software web interface.
- Review completed work order forms.
- Add info or fill out "office only" part of the forms on the computer.
- Create custom pdf report on the completed work order with one click.
- Automatically send a report to the project management software, such as Procore or Asana.
An inventory software that you can customize for your electrical contractor business
Every electrical contractor has unique workflows, and QR Inventory software provides a fully customizable tracking system to match your specific business needs.
- Define custom fields for tools, equipment, parts, and materials through the cloud-based dashboard.
- Create custom inventory transactions, specifying the data field technicians need to record for each action.
- Design custom digital forms for all types of paperwork - installation, maintenance, service, and inspections.
- Generate custom PDF reports for clients, internal teams, or compliance audits.
- Customize your inventory and asset dashboards, displaying key metrics that matter most to your electrical business.
- Tailor inventory and job site reports to your needs.
- Set automated alerts for low stock levels, preventive maintenance schedules, warranty expirations, and outliers in submitted forms that
require immediate attention.
- and more...
How Electrical Contractors Use QR Inventory Software To Optimize Operations
A QR Inventory software gives electrical contractors all necessary tools for the efficient inventory management, tool tracking,
work orders management and jobs documentation.
Efficient Field Inventory Management For Electrical Contractors
Real Time Inventory Tracking With A Mobile App And QR Codes
A QR Inventory software allows electrical contractors to maintain accurate inventory count at all times. You
can track inventory in the warehouse,
on the service trucks and on the job sites.
Field electricians and warehouse workers use a QR code or barcode scanning mobile app to
record receiving, transfer or use of electrical parts and materials.
A mobile app updates the central database in real time, giving authorized
software users access to the up-to-the minute stock level in all locations.
You can further simplify inventory management for technicians
by grouping parts and materials by job type. This option allows electricians to pick up
all required inventory by selecting a job type, without scanning each
item individually, and ensures that nothing is missed.
Customizable Data Collection In The Inventory Management App
With QR Inventory software you control what data field technicians and warehouse staff record for each inventory transaction,
ensuring the system aligns with your business needs.
It can be anything you need to
keep track of. For example you can record a PO number or a vendor name for inventory receiving, or a project number for
the materials used for the job.
Automated Low Stock & Unfulfilled Inventory Alerts for Electrical Contractors
Keep generic inventory, parts and materials that you are using for the most common electrical contractor jobs in stock,
reducing delays and last-minute orders.
You will receive an automatic alert when
inventory stock level falls below preset re-order point.
For project-specific inventory, create purchase orders within the QR Inventory software,
and monitor received and outstanding materials in real time. You can set a due date for the purchase orders, and receive an alert
if it is not completely fulfilled by the due date.
Field Inventory Requests: Keep The Right Stock On The Job Sites
Field inventory requisition module of the
A QR Inventory software streamlines stock ordering for the electrical contractor jobs, ensuring technicians have the right materials when they need them.
Stock orders submitted via the mobile app go through the approval and fulfillment process.
When ordered parts and materials are
delivered to the job site,
field technicians scan the incoming inventory using a mobile app, which adjusts stock level and instantly updates purchase order.
Real-Time Equipment & Tool Tracking For Electrical Contractors
Mobile Tool Tracking With QR Codes
Keeping track of tools and equipment across job sites, service trucks, and warehouses can be challenging for electrical contractors. Without a
QR code tool tracking system,
misplaced tools lead to project delays and unnecessary replacement costs.
A QR Inventory software provides a real-time tool tracking app that allows electricians to check out, transfer, and return tools with a simple
QR code scan. While doing this, technicians can log additional details, such as work order number and tool conditions. They can
capture photos for visual documentation, and sign for the tools directly in the mobile app.
Each transaction updates a central cloud database, ensuring full visibility of tool locations and usage history for all authorized software users.
With cloud-based tool tracking for electricians, managers always know where tools are, who last used them, and how long they have been in use -
reducing losses and improving accountability.
Automated Electrical Equipment Tracking With BLE & IoT
An
IoT asset tracking system helps electrical contractors
automate equipment tracking and minimize manual input.
By using
BLE (Bluetooth Low Energy) tags,
contractors can track tools and equipment across job sites, service trucks, and warehouses without a need to scan individual items.
BLE tags enable fast bulk scanning with a mobile app, or provide fully automated tracking with a
Bluetooth IoT gateway.
The gateway continuously scans for nearby equipment, updating its location in the cloud without requiring manual scans.
The system can optionally include
IoT temperature and humidity monitoring
to prevent environmental damage.
You can configure geofenced areas and receive instant alerts for misplaced or missing tools.
With Bluetooth IoT equipment tracking, electrical contractors can eliminate lost tools, improve asset utilization, and ensure critical equipment is
always where it is needed.
Work Orders And Digital Forms For Electrical Contractors
Work Order Management And Dispatch For The Electrical Contractor Jobs
A QR Inventory software includes a cloud-based work order management system that simplifies job assignment, tracking, and documentation for electrical contractors.
Office staff can create and pre-fill work orders, including equipment details, serial numbers, and job site locations, ensuring technicians receive all
necessary information before they arrive on site. Once finalized, work orders are instantly dispatched to the assigned technician's mobile device,
keeping the workflow efficient and eliminating delays.
Field electricians can view their assigned work orders in the mobile app, access job details, and complete necessary documentation on site.
They can update work orders in real time, add photos, digital signatures, and notes, and submit them directly to the cloud.
A centralized cloud system ensures that office teams always have the latest job status without waiting for paperwork to be manually processed.
Completed work orders can be automatically converted into PDF reports, securely stored in the cloud, and accessed anytime for audits,
client reporting, or internal records.
For seamless workflow integration, QR Inventory software allows electrical contractors to sync work orders with Procore, Asana and other project management tools,
ensuring that job documentation and project tracking remain aligned.
By eliminating paper-based processes and providing real-time updates, QR Inventory enhances efficiency, accuracy, and accountability in managing electrical
contractor work orders.
More On Digital Work Order System
Automate Electrical Job Site Paperwork With Mobile Forms And Digital Documents
Mobile forms allow electrical contractors to document
electrical systems
installation, commissioning, service and maintenance on the job site using a mobile app and a QR code scanning.
All types of the physical paperwork can be converted into the mobile forms for the efficient, paperless data collection.
Administrators can create custom digital forms and checklists via the cloud software web interface.
You can create forms and checklists for all types of electrical contractor paperwork. Existing paper or PDF forms can be digitized,
or new forms can be designed from scratch.
Once created, these mobile forms are instantly available on technicians' smartphones and tablets.
Office teams can optionally pre-fill sections of the mobile form before sending it to the field for completion.
Field employees can access and fill out forms in the mobile app, capture photos, electronic signatures, and GPS location data,
and submit completed records to the cloud software in real time. The system automatically generates PDF reports,
which can be emailed to clients, stored for compliance, or integrated with project management tools.
Reports can be customized with company branding, equipment details, job specifications, and technician signatures.
With cloud-based digital documentation, electrical contractors have an accurate, real-time record-keeping,
eliminating physical paperwork and improving efficiency.
