Why Field Service Companies Need Mobile Inventory Management System
Field service companies operate with a dispersed workforce, making real time inventory tracking a challenge.
Without a mobile inventory management system, technicians face delays due to missing parts, inaccurate stock levels, or excess inventory costs.
A cloud-connected mobile app ensures that every technician, no matter where they are, can instantly access, update, and sync inventory data.
Centralized stock level access and mobile tracking keep field service operations smooth, reduce delays and increase productivity.
Why QR Inventory Software Is A Good Fit For Field Service Companies
A QR Inventory software is the perfect fit for the field service companies. It provides fast and easy mobile inventory tracking
using QR code, barcode, NFC or BLE tags. A mobile app is linked to a back end cloud software, allowing real time stock level updates and
data access.
The system streamlines digital documentation, allowing field teams to log transactions, attach photos, capture electronic signatures, and fill out
all types of paperwork using mobile forms. The digital documentation is well organized and accessible on demand from anywhere by authorized
system users.
Here is how a QR Inventory software helps field service businesses to keep inventory under control, track tools and equipment, increase
employees accountability for the equipment they use, and keep digital documentation well organized and readily accessible.
Real Time Field Inventory Tracking With The QR Code Scanning Mobile App
Field service technicians use a QR code scanning mobile app for the real time inventory and equipment tracking,
data updates and info access. Using a mobile app, they can:
- Check out parts, materials, tools and equipment from the warehouse to the service truck.
- Check in unused inventory and equipment when returning it to the warehouse.
- Record field deliveries, parts and materials usage, and equipment utilization.
- Record equipment service and maintenance on a smartphone using
mobile forms and checklists.
- Use available digital forms for field service,
customize mobile forms to your requirements or create custom digital forms.
- Access field equipment specs, info, documents and usage instructions with a QR code scan.
- Review stock level in the field and warehouse locations.
- Submit equipment and materials requests.
- Track work time in the field per location or job.
Centralized Cloud Software For Data Access And Reporting
Office employees have real time access to the inventory in all field locations through a single web dashboard.
Here is what they can do via a web browser on the office computer:
- Check supplies, materials and parts stock in the warehouse, in the service trucks and on the job sites.
- Check tools and equipment status: what is in the field, what is available in the warehouse, who is using equipment and for which project.
- Review inventory usage statistics and trends, equipment and tools utilization reports.
- View historic tools and equipment usage per project for the job site billing.
- Review inventory, parts and materials usage per project, job or client.
- Check field time sheets per employee, equipment or project.
Set Up Inventory Management Process Based On Your Workflow
You can configure a QR Inventory software to fit your business process and workflow. Here are some of the
aspects of the field inventory management process that you can set up via a cloud software web interface:
- Define what information to store for the assets (tools and equipment), and inventory (materials, supplies and parts).
- Create custom assets and inventory transactions.
- Define what data to collect for each transaction.
- Create custom mobile forms and checklists, or use available mobile forms for the field service industry.
- Create custom groups to add to transaction with one click without scanning individual items.
- Customize dashboard and reports.
- and more...
How Field Service Companies Streamline Operations With The QR Inventory Software
A QR Inventory software gives technicians all the necessary tools for efficient field inventory management and tool tracking,
ensuring they always have the right parts at the right time.
With mobile tracking and real-time updates, field teams can instantly check stock levels, record usage, and access critical data from anywhere.
Office employees have a full visibility into inventory movement, usage trends, and asset locations through a centralized cloud system.
The software streamlines digital documentation, enabling seamless tracking of transactions, warranty details, and compliance records -
helping field service companies improve efficiency and reduce costly errors.
Fast And Easy Field Inventory Tracking In The Mobile App
Field service technicians use mobile app on the iOS or Android devices to track
field inventory, equipment and tools anywhere, ensuring smooth operations.
A QR Inventory software equips your mobile workforce with the tools needed for efficient field inventory management,
reducing downtime and improving productivity. Since smartphones are compact and always accessible, field employees can quickly scan barcodes,
update stock levels, and retrieve inventory data without interrupting their primary tasks.
No matter how many field locations or technicians you manage, every equipment, parts, and materials transaction is recorded in real time, giving you up-to-date
inventory counts, tool locations, and transaction history across all job sites.
With custom mobile forms, field teams can capture job numbers, project details, client names, notes, and any other relevant data - ensuring comprehensive
digital documentation. You define what data needs to be collected, and it is instantly available in the mobile app to fill out.
Filter reports by custom data to get the exact information you need.
All updates made in the inventory mobile app are instantly synced with the cloud-based backend software,
allowing both field teams and office staff to access accurate, real time inventory data, eliminating miscommunications and delays.
Tools And Equipment Tracking: Real Time Visibility And Accountability
Tools and equipment are valuable assets - make sure you always know where they are and how they are used.
A QR Inventory software helps you establish a robust accountability system for tools and equipment used in the field service jobs.
You will have full visibility into equipment locations, assigned work orders, equipment check outs and check ins.
With the QR Inventory system you can track which tools have been issued, who is responsible for them, and whether they have been returned on time.
With a mobile inventory app, field service technicians can check tools in and out of the warehouse,
update equipment status, and track usage simply by scanning a QR code label with a smartphone.
They can also record key details such as work order numbers, expected return dates, and asset conditions upon return.
The app allows technicians to capture and attach photos for visual documentation, ensuring better record-keeping and accountability.
You can customize the data fields that need to be collected through the cloud software dashboard, ensuring that you have all info that you need for
the accurate equipment tracking, compliance documentation, job cost analysis, and seamless field service operations.
❱❱ More on field equipment tracking
❱❱ More on tool tracking
Field Inventory Management Automation With The NFC Or BLE Tags
For businesses looking to further automate field inventory management
NFC or
BLE tags
provide a faster, more efficient way to process high-volume transactions.
Unlike QR code or barcode tags, NFC tags don't require aligning a smartphone camera for each scan.
Field technicians can instantly capture inventory data by simply tapping an NFC-enabled smartphone on an asset or inventory item -
no direct line of sight needed. This means NFC tags can be embedded inside casing or packaging, making tracking faster.
BLE tags
take inventory and asset management process to the next level.
With BLE tags, field employees don't need to scan each part manually - the mobile app detects and logs all nearby assets with a single tap.
For a fully automated approach, businesses can implement an IoT asset tracking system,
where Bluetooth IoT gateways
handle inventory scanning without requiring field employee intervention.
More On BLE Asset Tracking
Instant Equipment Specs, Part Lookup And Ordering The Field
Field service technicians can instantly access equipment specs, as well as parts and materials stock in all locations with one QR code scan.
Field service technicians can scan a QR code label on the equipment, inventory or parts with a smartphone to get an instant access to all info
they need to effectively do their job.
The data can include spec sheets,
images, drawings, pdf documents and instructions, past service and maintenance history,
and parts stock level in all field and warehouse locatons. A technician can easily find the closest location where
required parts for the field service work order are available. If required, they can quickly initiate re-ordering through the mobile app.
More On Parts Inventory Management
Low Inventory Alerts For Warehouse And Field Service Trucks
Make sure you have materials and parts in stock for the upcoming field service jobs, and technicians have what they need in the
service trucks to complete the scheduled work orders.
In the QR Inventory software you can set min and max inventory levels, globally or by location. A location can be a technician service truck,
a job site or a warehouse.
You will receive a low inventory alert with the
list of parts and materials that should be replenished, with the quantity to order to get to the optimal stock level and the order link.
AI based inventory reports help you forecast demand,
and ensure that you always have optimal
inventory stock in each field and warehouse location.
Streamline Field Service Paperwork With Digital Mobile Forms
Field service technicians can document equipment installation, service details, and materials usage for each work order directly on-site using a smartphone and mobile forms.
Digitize your field service paperwork, and make sure that all documentation is done correctly, is securely preserved and is accessible on demand from anywhere.
With the QR Inventory software, you can create custom mobile forms for various field service tasks via the web dashboard -
from equipment maintenance logs to compliance checklists.
Technicians can pull up digital forms on their smartphones, fill them out, and submit them to the back end cloud software in real time.
For greater efficiency, you can pre-fill certain fields online and push them to mobile devices for completion on-site, reducing errors and streamlining workflow.
Admin users can instantly access, review, and manage completed forms through the QR Inventory web dashboard, ensuring smooth operations and compliance tracking.
Field Service Inventory Management with Built-In Time Tracking
Keeping track of both inventory and time spent on field service jobs is essential for optimizing efficiency and cost control.
With the QR Inventory software, field technicians can log time directly in the mobile app
with just a few taps, ensuring accurate work order time tracking.
The system automatically compiles detailed time reports by employee, work order, or equipment, allowing managers to
analyze productivity and labor costs.
You can review raw time logs or generate summary reports, grouping data by different parameters to gain actionable insights.
For example, you can track:
- Total time an employee spent on all field service jobs last month
- Time an employee spent working on a specific piece of equipment
- Total labor hours spent on a particular work order
- Cumulative time different employees have worked on the same asset
- And much more…
With automated time tracking and inventory management in one platform, field service businesses can reduce job cost,
increase billing accuracy and workforce productivity.
Electronic Signatures and Work Order Receipts for Field Service
Generate signed PDF receipts for field equipment work orders with a single tap—customize the layout to match your branding and documentation needs.
Field technicians can collect customer signatures on-site for completed services, used materials, and installed parts directly in the mobile app.
Once signed, a digital receipt is instantly generated and can be emailed to the client for accurate documentation and record-keeping.
You have full control over the PDF report's look and layout using custom MS Word templates,
ensuring that every work order receipt meets your business requirements.
Central Cloud Repository For The Field Service Records
Eliminate physical paperwork and keep accurate field service records, accessible on demand by authorized software users.
Field service documents on equipment maintenance and repairs
is stored in a secure cloud, is never misplaced, damaged or lost.
You can access records on demand from anywhere, and use filters to find what you need fast.
All authorized software users can access real time inventory and equipment reports from anywhere.
For the clients or external auditors who so not have an access to the QR Inventory software, you can
export records as .csv file or generate pdf reports.
