Mobile Field Inventory Software: Field Inventory Management In Real Time With QR Code Scanning

QR Inventory software helps you track mobile field inventory: tools, equipment, materials and parts - in real time. Use QR Inventory mobile application in the field for the inventory and asset tracking with the QR code / barcode scanning. Access real time inventory and equipment reports on the office computer via the web dashboard.

    Field service technicians use QR code / barcode scanning mobile application for the real time field inventory and equipment tracking, reporting and information access:

  • Check out field inventory and assets from the warehouse to the service truck using QR code / barcode scanning. Check in unused field inventory and equipment when returning to the warehouse.
  • Record field deliveries, parts and materials usage, equipment utilization on a smartphone in the QR Inventory mobile application.
  • Record equipment service and maintenance in the field on a smartphone using mobile forms and checklists.
  • Use available digital forms for field service, customize mobile forms to your requirements or create custom digital forms.
  • Access field equipment specs, information, documentation and usage instructions by scanning a QR code / barcode label with a smartphone.
  • Review inventory availability in the field by scanning a QR code. Submit equipment and materials requests on a smartphone using a QR Inventory mobile application.
  • Track employee time in the field per location or job.
  • Office employees access real time inventory and equipment reports via the field inventory software web dashboard:

  • Supplies, materials and parts stock in the warehouse, service trucks and out in the field (on the job sites, client sites, etc.).
  • Tools and equipment location: what is in the field, what do you have available in the warehouse, who is using equipment and for which project.
  • Field inventory usage statistics and trends, equipment and tools utilization reports.
  • Historic assets (tools and equipment) usage per project / job for the job site billing.
  • Inventory, parts and materials usage per project, job or client.
  • Employees time reports, per employee, equipment or project.
  • You can configure QR Inventory software to fit your business process and workflow:

  • Define what information to store for the assets (tools and equipment), and inventory (materials, supplies and parts).
  • Create custom assets and inventory transactions.
  • Define what information to collect for each transaction.
  • Create custom mobile forms and checklists, or use available mobile forms for the field service industry.
  • Customize dashboard and reports.
  • and more...

Mobile Field Inventory Management In Real Time

Field service technicians use mobile devices (smartphones or tablets running iOS or Android) and a mobile application to track field service inventory, equipment and tools anywhere.

Give your mobile workforce tools to be efficient and productive. Mobile devices (smartphones) are easy to carry around, and allow field employees to record and access inventory and parts information fast without being distructed from their main job.

Using a smartphone and QR code / barcode scanning, field service technicians can easily track materials, parts, tools and equipment in the field and warehouse. No matter how many field locations you have and how many employees in your organization are handling assets and inventory, all equipment, parts and materials deliveries and usage can be easily recorded in real time, as they happen. Therefore, you always have accurate inventory counts, equipment and tools locations and transactions records.

Record any additional information: job number, project, client, notes, etc. using mobile forms. You define what data should be collected in the field - and these data will be recorded in the mobile forms and will be available to you via reports.

All materials, parts and equipment updates are submitted to a centralized cloud location in real time, so everyone has an access to the up to the minute information.

Field Inventory Software With Real Time Mobile Equipment Tracking

Tools and equipment are valueable assets - make sure you always know where they are and how they are used.

QR Inventory software helps you create an accountability system for the tools and equipment that you use for the field service jobs. You will always know where the equipment is, what work order it is used for, who checked out the tool or equipment, and keep tabs on the tools which were not returned on time.

Using a smartphone and a mobile application field service technicians can check tools in and out of the warehouse, track equipment location and usage by scanning a QR code label. They can record any additional information: work order number, expected return date, asset conditions upon return, and take pictures for the visual documentation. You define what data should be collected via the web dashboard, and field employees or warehouse managers will fill out this information on the smartphones.

Fast Field Inventory And Assets Processing With The NFC Or BLE Beacon Tags

Use NFC or BLE beacon tags for the fast processing of the high volume field assets and inventory transactions. Unlike QR code or barcode tags, NFC tags do not require focusing of the smartphone camera and can be scanned fast, just by touching each asset or inventory item with a smartphone. No direct line of sight is required - an NFC tag can be inside an asset or inventory casing or packaging.

BLE tags further automate field inventory and assets management. With the BLE beacon tags no scanning of the individual inventory items or assets is required. An employee just click a button in the mobile application to add all assets and inventory to the transaction, and immediately submit data to the back-end field inventory software.

More On BLE Asset Tracking

Low Inventory Alerts For Warehouse And Field Service Trucks

Make sure you have materials and parts in stock for the upcoming field service jobs, and technicians have required inventory in the service trucks to complete the scheduled work orders.

Set the re-order point and re-order quantity for inventory and parts, globally and / or by location (such as technician service trucks, job site or a warehouse).

Field inventory software will automatically send a low inventory alert to the person responsible for each location. An alert includes a list of inventory to order, with the order link and quantity. Use QR Inventory software reports to forecast what you will need, and make sure that you always have an adequate inventory stock - not too high and not too low - in each field and warehouse location.

Field Inventory Software With Mobile Forms

Field service technicians can document equipment installation and service, materials and parts usage for each work order on site using a smartphone and mobile forms.

Create custom mobile forms for the field service jobs documentation via the web dashboard. Field technicians will be able to pull out the work order form on the smartphone, fill out the form and submit to the cloud software in real time. Optionally pre-fill a part of the field service mobile form online, and push it to the mobile devices for completion on site by the field service technician.

Administrators have immediate access to the completed work order forms, equipment service details and updates on inventory and parts stock via the QR Inventory software web dashboard.

Instant Equipment Specs And Inventory Stock Access In The Field

Field service technicians can instantly access all necessary data on the equipment, as well as parts and materials stock in all locations with one QR code scan.

Field service technicians can scan a QR code label on the equipment, inventory or parts with a smartphone to get an instant access to all the data they need to effectively perform their job. The data on the equipment can include equipment specifications, image(s), drawing, pdf documentation and instructions, as well as equipment service and maintenance history. The data on the materials and parts include specifications and inventory stock in all field and warehouse locatons. A technician can instantly find the closest location where required parts for the field service work order are available.

Field Inventory Software With Technicians Time Tracking

Field service technicians can track time on the job on a smartphone with several clicks.

Field service technicians can easily track time spent working on the work order in the mobile application. You get an accurate time reports by employee, work order or equipment. You can review raw time sheets and group data by different parameters to get the time summary reports.

For example, you can check total time spent by an employee A last month on all field service jobs, time an employee A spent working on the equipment B, total time that was spent on the equipment B by all employees, total time spent working in a specific work order, etc., etc.

Electronic Signatures And Work Order Receipts

Create signed PDF receipt for equipment service with one click. Control PDF look and layout.

Field employees can collect customer signature for the completed service, used materials and parts, and send a receipt to the client from a smartphone in the mobile application. You can define pdf report look and layout using custom templates.

Central Cloud Repository For The Field Service Records

Eliminate physical paperwork and keep accurate field service records, accessible on demand by authorized employees.

Field service documentation on equipment maintenance and repairs, including the reports on used inventory and parts, is stored in a secure cloud, is never misplaced, damaged or lost. Use multiple filters to find required records fast. Give all authorized personnel access to the real time inventory and equipment information from anywhere. Generate custom pdf reports based on the filled out mobile forms, e-mail to the clients or within the company.

Automate Equipment Tracking With The Bluetooth Beacon Tags

If you want to go a step further in the field tools and equipment tracking, we now offer an automatic real time tracking option with bluetooth beacon tags. Bluetooth asset tracking does not require your employees to scan tools and equipment in and out, yet you will know equipment location, if it is being used and who is using it at any given time. As long as a field technician has a smartphone in the pocket with a mobile application running in the background, a location of the nearby equipment and assets tagged with the bluetooth beacons will be reported automatically. A cloud-based asset tracking platforms collects data from the mobile devices and creates real time reports (both map based and tabular), available on demand to all authorized employees.

In addition to the real time assets information, you have historic reports of assets and equipment usage: on what sites and projects equipment was used, by which employee(s) and for how long. Use these reports for monitoring equipment useful life, clients billing and as employees timesheets.

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action