Equipment Rental Management Software: Rental Equipment Tracking With Mobile Devices / QR Codes

Track rental equipment, leased equipment, loaned demo units and samples with mobile devices and barcode / QR code scanning

  • Track rental equipment and returns in real time using mobile devices (smartphones or tablets) for QR code or barcode scanning and data entry
  • Track rentals of construction equipment and tools, medical equipment, communication equipment, containers, loaned demo units and any other kind of equipment that you lease or rent to the customers
  • Track the entire equipment rental cycle, from pick up at the warehouse to customer delivery to pick up and return to warehouse
  • Use mobile devices to take equipment photos for documenting equipment conditions at rental and return
  • Capture customer signature on a smartphone
  • Fill out equipment inspection checklist, equipment acceptance form and all other paperwork that may accompany your equipment rental and return process using mobile forms
  • Keep track of equipment maintenance and repairs using mobile forms
  • Review what equipment each customer has and how long equipment had been there for an easy invoicing
  • Have full accountability for your equipment rental and renturn process: transactions history, photos and signatures, filled out forms.
  • All relevant documentation is stored in a secure cloud, is easily searchable and accessible on demand by authorized personnel from anywhere

Equipment Rental Tracking With Mobile Devices

Give your employees a tool to easily track rental equipment through the whole rental cycle in real time: from pick up at your warehouse to customer delivery, to pick up from the customer and return. Your employees can use their own mobile devices (smartphones or tablets running iOS or android) for tracking rental equipment transactions. Use smartphones for barcode / QR code scanning, taking equipment photos for visual documentation, capturing customer signature and filling out all necessary paperwork using mobile forms. All data collected on the mobile devices are sent to a secure centralized cloud location in real time.

Real Time View Into Rented Equipment Status

Administrators have a real time view into the status of all rented equipment: where it is, what does each customer have and for how long, what equipment do you have available in the warehouse. Check all documentation that accompany equipment rentals: filled out forms, customer signatures and equipment photos. Review all equipment transactions: when each equipment piece was delivered, picked up and returned, and a life time history of each equipment.

With QR Inventory you have a full accountability for your equipment rentals, and can access all necessary documentation on demand at any time.

Mobile Forms: Equipment Rentals Paperwork

Regardsless of what kind of the paperwork should accompany your equipment rentals, your employees will be able to fill it out fast and easy on the mobile devices, and send to the secure centalized cloud location in real time. You create custom forms that you need to be filled out via an easy to use web dashboard. The mobile forms and checklists that you create are very flexible and can accommodate every need. Include QR code / barcode scanning option, selection lists, checkboxes, radio buttons, ability to add images and capture signature, repeatable sections, ability to check off checkboxes with QR code scanning, and more. Devide forms into sections for easier completion, add clarifying text, images and instructions.

Optionally an administrator can pre-fill part of the form online and push to the mobile devices for completion, as well as fill out "office only" part after the form is completed and submitted.

Keeping Track Of Equipment Service & Maintenance

Use custom mobile forms to keep track of equipment maintenance, service and repairs. Maintain accurate service records and get automatic alerts when the next preventive maintenance is due or equipment warranty is about to expire. Your employees can record equipment service and maintenance by scanning QR code / barcode on the equipment and filling out a mobile form. All records are stored in a secure centralized cloud location. The record can be accessed by the office employees online, and by service technicians in the field by scanning equipment QR code.

Batch Processing Of Rental Returns

Process assets and equipment returned from the multiple locations / clients in one inventory transaction. Scan all returned equipment with a smartphone, and QR Inventory will automatically determine where an equipment came from and include this information in the transaction. Save time and reduce errors by combining multiple transaction into one and eliminating manual location selection for each asset.

Customize QR Inventory To Fit Your Equipment Rental Process

QR Inventory is very flexible and customizable software, so you can easily adjust it to your equipment rental process. Create custom transaction types to fit your equipment rental cycle. You can be as simple as customers pick up and returns, more complex that involves equipment delivery to the customers, you can include equipment transfer from one customer to another bypassing warehouse, and more.

Create custom fields to store any information you need on the equipment or customer locations. Define what data do you need to collect for each transaction type. Create custom mobile forms and checklists to fill out any type of the paperwork that accompanies your equipment rentals. Create custom pdf receipts and documents for the customers or external auditors. Customize all aspects of your rental process via an easy to use web dashboard.

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action