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Smart Inventory Management System For Field And Warehouse

A smart inventory management system provides real-time view into the stock levels and inventory movements with minimal involvement of the company employees. Modern inventory management tools, such as smartphones, QR codes, BLE tags, IoT gateways and cloud software automate tracking tasks, and provide centralized stock access to all authorized software system users. The software system generates valuable data, aiding in demand forecasting, trend analysis, and strategic planning.

What Is Smart Inventory Management

Smart inventory management refers to the use of advanced technologies, special tracking tags and data-driven strategies to optimize stock tracking process. The goal of smart inventory management is to ensure that a company maintains the right amount of parts and materials at the right time and place. Accurate stock data reduce costs, eliminate stockouts, and increase operations efficiency.

Modern technologies used for the smart inventory management include smart labels and tags (QR codes, NFC, RFID, BLE), mobile devices (smartphones or tablets), IoT gateways and the cloud software. Different technologies provide various degree of automation, but all of them allow for the efficient inventory tracking with minimal or no manual labor.

With the QR Inventory software you can pick smart inventory management technologies that are just right for your business process and budget.

Real Time Inventory Management Using Smart Devices And Tags

Streamline business operations, optimize stock level with the smart inventory management system.


Here is how you can efficiently manage stock in the QR Inventory software:


Features And Benefits Of The Smart Inventory Management System

Inventory management plays an important role in maintaining business operational efficiency. Access to the current stock, materials movement history and low stock alerts ensure that you have the right parts and materials when and where you need them. Smart inventory management software system uses modern technologies to automate tracking process, eliminate manual errors, increase data accuracy and reduce labor costs.



    Smart Inventory Management Software Features
  • Track parts, materials, and supplies anywhere in real time using a mobile app for QR code or barcode scanning.
  • Use IoT technologies, such as BLE tags and gateways, for the automated asset tracking and monitoring.
  • Dedicated Bluetooth IoT gateway allows you to track and monitor assets without any human participation.
  • Data recorded in the mobile app or by IoT gateways update central database in real time.
  • Real time inventory tracking ensures accurate stock count in all locations, field or warehouse.
  • Live stock level access for all authorized software users, on the mobile devices in the field and computers in the office.
  • Track environmental conditions for the sensitive materials with IoT temperature and humidity monitoring system.




    Smart Inventory Management Software Benefits
  • Smart inventory management system gives you real time view into stock levels, locations, and stock movements.
  • With the smart inventory management system you have just right stock level - no over-stocking or under-stocking.
  • Smart inventory management system reduces manual data entry errors, which leads to more accurate records.
  • You can do a better production planning based on the analytical data and demand forecasting.
  • You can set up automated parts and materials re-ordering based on the min and max stock levels.
  • Smart inventory managemen system allows for the stock tracking across various locations, including field, office and warehouse.
  • Smart inventory management system reduces time and effort required for the manual tasks, so that your employees could focus on their main job.
  • Cloud software allows you to access data from anywhere, making it easier to manage inventory remotely.




Stock Tracking With Smartphones, Smart Inventory Tags, Cloud Software And IoT Technologies

  

Modern Stock Management With Smart Tags, Mobile App And A Cloud Software

Track supplies and materials anywhere and give live data access to the field and office employees.


Modern stock management system enables accurate real time tracking of assets and inventory in the field and warehouse. Smart inventory tags (QR codes, NFC, BLE), mobile devices or IoT gateways, and a cloud software create an inventory management system that is easy to use, accurate, and efficient.

With the QR Inventory software you have a choice of tags and scanning devices:

  • Use QR code or barcode labels and a smartphone for scanning.
  • Use RF tags (NFC, Bluetooth low energy - BLE tags) and a smartphone for the fast bulk scanning.
  • Use BLE tags and IoT gateways for a fully automated inventory management system that does not rely on company employees for inventory tracking.


Regardless of which tags and tracking devices you are using, all updates are sent to the back end cloud software in real time. You have a centralized inventory database to which all software users have access, on the mobile devices in the field or computers in the office.


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Construction Inventory Management With Smart Tags And IoT

Track construction projects inventory in the field and warehouse using mobile devices and QR code scanning.


A QR Inventory software uses modern technologies to make tracking of assets and inventory on the construction sites fast, accurate and user friendly.

With the QR Inventory software you can track construction supplies and materials for each job through the entire cycle, from purchase order to warehouse delivery, allocation for the project, delivery to the job site and usage.

Use a mobile app and QR code or barcode scanning for the efficient low cost solution for construction inventory management. If you do not want to rely on the job site employees for the QR code scanning, you can use a Bluetooth IoT tracking system for a fully automated asset and inventory management on the construction sites.

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Smart Service Truck Inventory System

Manage inventory and tools on the service trucks in real time with a mobile app and QR codes or IoT.


Your service trucks are mobile. So is a QR Inventory software. You need to be able to track parts and materials that go on the truck and being used fast and error free. A QR Inventory mobile app allows field service technicians to do just that.

Company employees can track service trucks inventory in real time using a mobile app and QR code or barcode scanning. A mobile app is designed to make inventory management tasks as easy as possible for the field employees. Once a transaction is recorded in the mobile app, an inventory record is updated in the central database. Authorized software users always have a live inventory and tools view on all service trucks via a single web dashboard.


Service Truck Inventory System
  

Parts Inventory Management With The Smart Tags And Mobile Devices

Track parts and materials on the job sites, for each project and work order, in real time.


Spare parts inventory management software ensures that you always have required parts on hand for the maintenance and repair jobs. Missing spare parts lead to the job delays, which impact project delivery.

A smart inventory management system allows you to keep track of the spare parts in real time using smartphones and barcode, QR code, NFC or BLE tags scanning. The parts inventory management software ensures that the required spare parts are always available, but there is no overstocking.

Company employees use mobile devices (smartphones or tablets) for tracking parts deliveries, loading spare parts to the service trucks, and using them for the field equipment repairs and maintenance. Parts stock is updated in a central cloud database in real time, and can be accessed by all authorized software users.

If a required part is not available on the service truck, a field technician can quickly check part availability in the other locations in a mobile app.

Inventory management software reports allow companies to better plan purchasing, avoid overstocking and downtime.


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Non-Stock Inventory Management Software For Construction Projects

Track non-stock unique items that are specific for each construction project.


Construction projects often require tracking of non-stock inventory and assets. These are parts and materials that are not stocked, but are ordered as needed for each specific construction project. Non-stock assets can be supplied by the customer, ordered from a vendor or fabricated on demand within the construction company. A QR Inventory software allows you to easily track this kind of non-stock assets for the construction projects, from receiving or fabrication to installation on the job site.

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Using Smart Technologies For Lot Number Tracking & Traceability

Achieve full materials and finished products traceability without the paperwork or spreadsheets.


Track lot numbers and serial numbers of used components, parts and ingredients through the production process from start to finish. Replace physical paperwork with the digital records that you can access on demand from anywhere. Use mobile app for the QR code / barcode / NFC tags scanning and filling out mobile forms. Trace lot numbers and serialized inventory from the origin to the final product. Quickly find where and when finished products were distributed in case of a problem or recall.

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Inventory Management Software With Bill Of Materials (BOM)

Track building of generic and serialized assemblies on the shop floor using mobile phones and QR code scanning.


Regardless of what you are manufacturing - unique on demand orders or generic products, and how complex your assemblies are, you will be able to efficiently manage them using a QR Inventory smart inventory management system. You will be able to create a multi-level bill of materials (BOM) from parts via a cloud software web interface. Shop floor employees will use mobile phones and QR code / barcode / NFC tags scanning to track the entire assembly building process in real time. This can be as simple as recording the creation of the multiple generic assemblies with one scan, or as complex as tracking a process of building serialized multi-level assemblies that spans several days or months. Stock level is automatically adjusted as you use parts and materials for the assemblies building. At any moment you can check how many assemblies you can build from the parts on hand, and what do you need to order to build a specified number of assemblies.

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Smart Inventory System For Just In Time Inventory Management

Optimize just in time inventory management (JIT) with smartphones and cloud software.


Just in time (JIT) inventory ordering method allows you to control cost by keeping stock levels low. You also risk to delay the project delivery if you do not have inventory management software in place that allows you to always stay on top of purchase orders and delivery schedule. A smart inventory management system simplifies this task for you. With the mobile app you can efficiently track materials ordering, deliveries and usage.
In the QR Inventory software, you can:

  • Create a purchase order with a list of parts and materials needed for a specific work order.
  • Use mobile app to track materials receiving in the warehouse.
  • Purchase order and stock level is updated in a back end cloud software right away, so you can check PO status in real time.
  • Create reminders to alert you if parts on a purchase order are not delivered by the deadline.

As you start working on the project, track WIP and assemblies building on the shop floor in real time. Access live project progress via the cloud software web dashboard. Make sure that the project moves along according to the schedule, and that you have all required components for the next steps.


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Field Requisition For Smart Inventory Management And Ordering

Smart inventory management system helps you automate materials ordering and field inventory requests.


In the QR Inventory software system, you can keep track of purchase orders sent to vendors, as well as streamline the internal materials ordering process.

Here is how you can automate vendors purchase orders creation and tracking:

  • Specify min and max stock levels and preferred vendor, and purchase orders will be created automatically when stock level falls below min.
  • Receive inventory against the purchase order using mobile app and barcode scanning.
  • Purchase order and materials stock is updated as you do it.
  • Receive materials on the purchase orders in batches or in full.
  • Set fulfillment deadline, and receive an email alert if purchase order is not fulfilled on time.


Use field inventory requisition module to streamline job site materials request process. Here is how the field materials requests work in the QR Inventory software:

  • A job site employee places an order in the mobile app, using either QR code scanning or frequently ordered items list.
  • A manager is alerted on the order. He can review it on the office computer via the cloud software web interface.
  • A manager can approve an order partially or in full, or deny an order. He can aso put materials on the back order.
  • An approved order goes to fulfillment.
  • Ordered materials are picked, loaded on the truck and are delivered to the job site.
  • A foreman scans QR codes on the delivered materials, and internal purchase order is automatically updated.
  • Inventory stock in the storage and on the job site is adjusted.
  • A manager can review purchase orders at any time, check for unfilled orders, check items on back order, etc.


More On Purchase Orders    More On Field Inventory Requisition
  

Stocktaking / Physical Inventory Count

Use smartphones and barcode scanning to do physical counts in hours, not days.


Use smartphones and barcode or QR code scanning to do physical inventory count fast and without errors. Multiple employees can take part in the physical count at the same time, working in their designated locations. An employee always sees a running batch on the mobile phone screen, can do corrections if needed and submit count in batches to the back end cloud software. Admin software users can review running totals at any time via the web dashboard. Once count is completed, you get a report on the inventory count, submitted batches and discrepancies, if any.

Audit module can be used as a separate software or as a QR Inventory module.


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Smart Inventory Management System FAQ

Frequently asked questions on the QR Inventory system.

Using QR Codes For Inventory Management

QR code inventory management is a low cost option that allows you to track inventory efficienly, in real time, with the minimal time and effort required from the field and warehouse employees. Learn more on how to track inventory using QR codes, and how a QR code inventory management is compared to the more advanced methods, such as Bluetooth inventory and asset tracking.

❱❱ Using QR codes for inventory management

Inventory Management Mobile App

A mobile app simplifies inventory management in the field, on the job sites and in the warehouse. A mobile app allows you to use barcode or QR code scanning for stock tracking without purchasing special equipment. It allows you to easily collect data in the field, including photos and signatures. You can automatically capture GPS location and display inventory location on the map.
A mobile app provides a link to the back end cloud software and central database. This allows field employees to instantly access and update inventory info with one QR code scan, and gives all team members access to the same live data.

❱❱ Field inventory tracking in mobile app

Bill Of Materials Inventory Management

Using an assemblies & kits - BOM inventory management module you can track building of generic and serialized assemblies against BOM list. You can check what you can build out of materials on hand, what you need to order to build specified number of assemblies, and which lot numbers and serial numbers of parts were used for each serialized assembly.

❱❱ Bill of materials inventory management

More QR Inventory FAQ Articles

Modern Smart Inventory Management - Blog Articles

Learn how you can optimize inventory management process with the modern technologies, such as QR codes, NFC, BLE, mobile, cloud and IoT.

How QR Codes And Smartphones Make Inventory Management More Efficient

QR codes were originally invented by Toyota subsidiary specifically for inventory management. Regular barcodes could not accommodate large number of parts that Toyota used for production. Now, when smartphones and mobile apps are readily available, businesses with much smaller inventory can benefit from using QR codes. It not only saves money on the hardware, but provides mobility and flexibility for the field workfrce.

❱❱ Inventory management with QR codes and smartphones

Mobile Inventory Management And Asset Tracking

Mobile inventory management software allows you to track assets and inventory anywhere using iOS or Android smartphones. You can use a mobile app for the field inventory tracking with QR code or barcode scanning. A mobile app provides an instant link to a back end cloud software. This link ensures that field, office and warehouse employees can access and update inventory info in real time.

❱❱ More on mobile inventory management

More Inventory Management Blog Articles


See It For Yourself - Mobile Asset & Inventory Tracking In Action