Mobile Inventory System: Smartphones, Mobile Application, Cloud Software and Barcode Scanning

How mobile inventory system with the barcode scanning improves your business operations efficiency.

Take mobile assets and inventory under control in no time with QR Inventory software

What Do You Get By Implementing QR Inventory Mobile Platform

  • Accurate inventory stock count in all locations: stationary (such as warehouse), remote (such as job sites), mobile (such as service trucks or oil rigs), client locations, etc.
  • Always know what inventory is available and where, what and when do you need to order. Receive automatic low inventory alerts and never run out of stock.
  • Real time tracking of the assets, field equipment and tools: check out, check in, relocation, assignment to an employee, rentals and returns, loaning of containers or demo units, etc.
  • Allocate equipment and inventory for the job / work order / project, and have an accurate picture of what was used for each project.
  • Configure QR Inventory to store and collect all data that you need to keep track of.
  • Use mobile devices (smartphones or tablets running iOS or android) for fast and accurate field data access, processing of assets and inventory transactions and data collection using mobile forms.
  • Use mobile devices for barcode / QR code scanning, filling out forms, taking photos for visual documentation, capturing signatures and GPS location, creating and e-mailing pdf reports, accessing pdf documentation.
  • Real time information flow: up to the minute inventory and assets information access for the field and office employees, on the mobile devices in the field and computers in the office.
  • Efficient way to do all required job site or shop floor paperwork on the mobile devices using mobile forms and send collected information to a secure cloud in real time. Paperwork may include safety inspections, tasks checklists, equipment maintenance, quality control, product testing, damage reports, etc.
  • Track assemblies building and achieve traceability without spreadsheets and physical paperwork.
  • Have all documentation stored in a secure cloud and organized. Access collected documentation on demand from anywhere and find needed records fast using multiple search filters.
  • Access live status of the jobs and project, and detailed project history.

How QR Inventory Software Helps You Manage Inventory, Assets, Business Process & Documentation


Accurate Inventory Stock Count In All Locations

If you have inventory in multiple field and warehouse locations, or on the client sites, it is not an easy task to keep track of all inventory with manual methods or desktop software. QR Inventory makes this task easy - your employees use mobile devices (smartphones and tablets) in the field, warehouse or on the shop floor to track inventory in real time. All inventory transactions done on the mobile devices update central database in real time.

As a result, all company stakeholders can access up-to-the minute inventory stock in all locations. You can set re-order point and re-order quantity for inventory line items, globally and by location, and receive automatic alerts on what do you need to order and how much.


Real Time Field Equipment & Tools Tracking

If your equipment and tools are used on the construction sites, job sites, in the field, and are moved around or stored in the service trucks, you can find yourself in the situation when you cannot locate equipment that you urgently need, tools are missing or broken, and there is no accountability.

QR Inventory software uses modern tools: mobile devices (smartphones or tablets), and QR code, NFC or bluetooth tags to allow you easily track construction equipment and tools in real time. With QR codes or NFC tags, and employee needs to scan the tag to record equipment check out, check in or relocation. With bluetooth beacon tags, equipment location and who is using it it tracked continuously and automatically, as long as an employee has a smartphone in his pocket with mobile application running in the background.


QR Code / Barcode / NFC Scanning Capabilities, In The Field And In The Office

Use smartphones for QR code / barcode scanning, and avoid mistakes connected to the manual data entry. Your scanner is always in your pocket, no need to carry around bulky inventory management hardware. You will also save a lot of money, since barcode scanning equipment is quite expensive.

For the situations when you need faster and more robust scanning than smartphone camera can provide, QR Inventory Pro mobile application is natively integrated with bluetooth barcode scanners.

Collect All Data That You Need Without Purchasing Expensive Hardware

QR Inventory mobile application allows you to do everything you would using mobile computers, and more. You can:

  • Record additional information for inventory transactions, such as what job, project or client inventory was used for.
  • Take photos and attach to inventory transactions for visual documentation.
  • Collect customer or supervisor signature.
  • Automatically capture GPS location where asset or inventory transaction was performed.
  • Create pdf of the transaction receipt and e-mail to multiple addresses from a smartphone.

And you won't need to spend an extra dime on the hardware - all these can be done using regular smartphones / tablets and QR Inventory mobile application.

Give Your Field Employees Access To The Critical Information

Your employees can access all information needed to perform their job on the spot. Wherever they are: in the field, on the shop floor, at a customer location, on the job site - they will have an access to the up to the minute data on the asset or inventory. All they need to do is scan QR code / barcode label with a smartphone.

You decide what information should be available to the employees: asset specifications, pdf documents, images, drawings, operation instruction, and anything else you need.

Configure QR Inventory To Fit Your Needs And Business Workflow

Easily adjust QR Inventory software to your business. Define what do you want to track, record and report via easy to use web interface.

  • Create custom fields to hold all required information on the assets and inventory, including images and pdf documents.
  • Create custom transaction types for your business model.
  • Define what additional data to collect for assets and inventory transactions.
  • Create custom mobile forms for data collection.
  • Create custom processes and workflows.
  • Create custom template(s) for pdf reports.
  • Track inventory by SKU, lot number / batch number or serial number.
  • and more...

Track Assemblies Building

Regardless of what you are manufacturing - unique on demand orders or generic products, and how complex your assemblies are, you will be able to efficiently manage them using QR Inventory. Create bill of materials (BOM) from your inventory items, then use mobile devices and QR code / barcode scanning on the shop floor to track the entire assembly building process in real time. This can be as simple as recording creation of multiple generic assemblies with one scan, or as complex as tracking a process of building serialized multi-level assemblies that spans several days or months.

Inventory that you use for building assemblies is automatically adjusted. At any moment you can check how many assemblies you can build from inventory on hand, and what do you need to order to build specified number of assemblies.


Achieve Traceability Without Spreadsheets And Paperwork

Track lot numbers / serial numbers of used components, materials and ingredients through the production process from start to finish. Eliminate physical paperwork, use mobile devices for barcode scanning and data collection. Find what lot numbers of components where used in each serialized assembly or final product batch. Quickly find where and when each batch was distributed in case of a problem or recall.

You Will Be Able To Implement QR Inventory In No Time, The Way You Need, And Become Productive Fast


Easy Setup, Initial Stock Count

Initial asset tagging, inventory labeling and data entry can be a long and painful process. Not with QR Inventory! QR Inventory software has multiple options to get your assets and inventory into the system in no time.

Already have a list of assets, inventory, stock and locations? Bulk import it into QR Inventory.
Need to start from the scratch? Use a smartphone and QR code / barcode scanning to do initial asset / inventory entry, locations and count on site.

Need new labels? QR Inventory has built-in tool for generating, downloading, laying out and printing QR code labels, or you can use our pre-printed weather-proof labels.
Assets or inventory items already labeled with manufacturer's barcode? You can use existing UPC barcodes as well - no need to re-label.

Easy To Implement And Use

QR Inventory is very intuitive, easy to learn and use. It has a minimal learning curve, so you can become productive fast.

The easiest thing to learn is what you already know. Your employees already own and are using smartphones and tablets every day, so they can start using QR Inventory right away, without spending extra time on learning and training.

Modular Structure: Create The Right Application For Your Business, Pay Only For The Functionality That You Need

Build an application to fit your business requirements by adding the right set of modules to extend QR Inventory functionality.

Need to track production process, collect data and fill out mobile forms? Add mobile data collection module.

Assemblies & kits module will allow you to track building of multi-level assemblies.

Stock taking / audit module streamlines physical inventory count and assets audits.

If you are not using stand-alone accounting software, QR Inventory accounting module will help you auto-create and keep track of purchase orders and invoices.

Electronic signature and document module will allow you to collect electronic signatures using a smartphone, create customizable pdf documents and reports.

More modules are available - select just the right combination to fit your business process.

Flexible Hosting Options, Customizations, Integration

Even though QR Inventory software covers a lot of bases and is far ahead of the competition, we do realize that every business is unique. We are ready to work with you to customize QR Inventory, should you need any modifications to fit your specific situation and needs. This can also include integration with your ERP / accounting system.

QR Inventory is an online hosted solution, but if you prefer to host QR Inventory on your network - no problems. Of course, you can also host on our servers specifically designed for this type of applications and serviced by qualified personnel - the choice is yours.

QR Inventory Lets You Do More Than Assets And Inventory Tracking...


Mobile Data Collection: Use Mobile Forms To Collect Data And Documentation

Collect data, do job site paperwork, document processes and procedures on site using mobile forms. Create custom mobile forms via the web dashboard, and your employees will have them on their smartphones for data collection.

  • Record assets service, maintenance and repairs
  • Report assets conditions, identify damages, request service
  • Create checklists for assets procedures and routine inspections
  • Perform safety inspections and audits
  • Track tasks completion using mobile checklists
  • Fill out quality control and product testing forms
  • Take meter readings
  • Record conditions on each production step of a manufacturing process
  • etc., etc.

Track Workflow And Projects Progress

QR Inventory allows you to create custom workflow and processes, and track items through the process from start to finish. Use smartphones or tablets for barcode scanning and data collection / recording. Collect any data you need for each step: equipment used, ingredients added, actions that were performed, etc., etc. Attach mobile forms to the process steps, and employees will be able to fill them out while performing the job.

Get real time inside into the ongoing processes and progress, and restore detailed history of each item or product batch: how it was moved through the process steps, dates, employees performing the job, collected information and filled out forms. Use multiple search filters to quickly find required information.

Eliminate Physical Paperwork, Keep Your Records In Order, Improve Information Flow Inside The Company

All information collected in the field or on the shop floor with the smartphones, from inventory transactions to process tracking and filled out forms, is stored in a secure cloud. You do not need to have paper forms, notes or separate excel spreadsheets any more. All assets and inventory related information is well organized, easily searchable and never misplaced or lost.

Centralized cloud based storage allows all employees to access information they need in real time.

PDF Documentation

If you need to produce documentation for the external sources (customers, controllers, etc.), QR Inventory will make this process effortless. You can create a custom template to define format of each report type, than create pdf reports with a click of a button.

Pdf reports can include data collected in the field, signature, image(s) and item information. Your field employees can create a report on a smartphone, after they completed a form and collected a signature. They can view report, print and e-mail to the selected addresses.

Administrators can review / download pdf reports via the web dashboard, or create a new report.

Have A Say On Where QR Inventory Is Going


Continuous Improvements

We are listening to your feedback, and are adding new features to QR Inventory on a regular basis. With our cloud hosting you get all upgrades automatically as they become available.

Contact us to get a quote, discuss
your project and next steps:

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action