Mobile Inventory Tracking Solution - Real Time Parts & Materials Tracking With Smartphone

  

Mobile Inventory Tracking with Barcode & QR Codes

Problem: We do not have any way to track incoming and used inventory in the field locations. These locations do not have computers to record inventory stock updates.

QR Inventory Solution: Field and warehouse employees use QR code scanning mobile app for recording inventory stock updates anywhere. They can use their own smartphones, so you do not need to purchase any extra hardware.
A mobile app is connected to a centralized cloud system, making inventory updates immediately available to all authorized software users.
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Problem: We need to track inventory in multiple locations and updates to be immediately reflected in a central system. We cannot do it with spreadsheet based tracking - each team manages their own data. How can mobile asset tracking help?

QR Inventory Solution: With QR Inventory software, every field team uses a mobile app to record inventory deliveries, transfer or use by simply scanning a barcode or QR code. A mobile app is connected to a centralized cloud platform, so the update is sent instantly to the central database and become immediately available to other mobile devices and office computers.

  

Fast And Efficient Field Asset Tracking

Problem: We cannot locate field equipment, do not have an accurate record of who used it, where and when.

QR Inventory Solution: With the QR Inventory software you can easily monitor equipment location and usage history. Field employees can instantly check out equipment with a QR code scan. Need to know project info, equipment conditions, and other info? You can specify what to record at equipment check in and check out, and a user will fill out this info in the mobile app, and optionally take a photo. Employee name, date, time and GPS location of the scan is recorded automatically.
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Problem: We need to know for how long equipment has been on each job for billing. Most asset tracking software show were asset is now, and how it was moved, but there is no way to find exactly where it has been in the past and for how long.

QR Inventory Solution: QR Inventory software gives you a report with exactly this information. It tracks the timeline of assets on each job site, and gives you date ranges, number of days on the project, and rental cost - all ready for an accurate job billing. You can filter this report by job, asset, date range and more to get the precise info you need.

  

Tool Check-In/Check-Out System with Accountability

Problem: We have no accountability for who is taking tools and how they are used. As a result, valuable tools are missing, damaged or lost.

QR Inventory Solution: A QR Inventory software provides an easy tool check-out / check-in process with no overhead. Company employees can record tools check-in and check-out in real time with a QR code scan. Optionally they can fill out a checklist and attach a photo to document tool conditions.
As a result you know where each tool is, who is using it and what do you have available in the tool crib at any given time. You can also use BLE tags for a more automated tool tracking system.
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Problem: We cannot always rely on company employees to scan tools - is there a more automated way of tool tracking?

QR Inventory Solution: For a fully automated system you can use BLE tool tracking system. You will need to tag tools with BLE tags and install Bluetooth IoT gateway in designated locations - warehouse, job sites and service trucks. IoT gateways scan fr the tagged tools automatically and report tol movement in and out to a centralized cloud system. Company employees do not need to do anything, and you get real time tool location and movement history 24/7. The system can send you instant alerts on missing or misplaced tools so that you take actions fast.

  

Track Tools & Materials on Service Trucks

Problem: We do not have any way to know what our employees have on their service trucks. Each technician manages tools and materials on their own, so we often don't know if the right items are available for the next job. This leads to delays, duplicate purchases, and frustrated customers when technicians arrive on the job unprepared.

QR Inventory Solution: In the QR Inventory software every service truck is a trackable inventory location. Technicians record tools and materials on their trucks by scanning barcodes or QR codes with a mobile app. Updates sync instantly to the central database, so managers can always see what equipment and materials are currently on each truck, and who last checked tools in or out.
Real time service trucks inventory visibility ensures that every truck is ready with the right set of tools and materials before leaving the yard.
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Multi-Location Inventory Tracking in Real Time

Problem: We need to track inventory across multiple warehouses, job sites, and service trucks. With spreadsheets or disconnected systems, each location maintains its own records, and by the time information is shared it is already outdated. This lack of visibility leads to stock shortages in some locations, over-ordering in others, and wasted time reconciling conflicting data.

QR Inventory Solution: QR Inventory connects all of your locations into a single, real-time system. Using a mobile app with barcode or QR code scanning, employees can record inventory movements on any site, field or warehouse. Updates are instantly reflected in the central database, so managers can always see current stock levels at each location, inventory movement history and log of user, time, and GPS location for accountability.
With a single source of truth you eliminate duplicate data entry, reduce costly reorders, and ensure every team has the inventory they need.
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Increasing Employee Accountability for Tools & Equipment

Problem: We often lose tools and equipment because there is no clear record of who used them. Employees borrow items, pass them between jobs, or leave them on site, and when something goes missing there is no way to assign responsibility. This creates unnecessary replacement costs and slows down projects when critical tools can't be found.

QR Inventory Solution: QR Inventory enforces accountability through mobile check-in/check-out and automatic transaction logging. Employees scan a barcode or QR code with a mobile app when they take or return a tool, and the system records employee's name or ID, time and date of the transaction, and GPS location of the transaction. Optionally you can require employees to fill out tool conditions checklist, add photos and sign for the tool.
With this digital chain of custody trail you always know who is responsible for each tool and where it was last used. With the mobile tool check-out system in place employees handle tools more responsibly when they know every action is tracked.

  

Mobile Inventory Counts with Automatic Discrepancy Detection

Problem: Our cycle counts and physical inventory audits are slow and inaccurate. Employees have to stop work, record counts manually, and reconcile paper or spreadsheet lists with what is in the system. Discrepancies are usually discovered weeks later, after projects are already affected by shortages or overstock.

QR Inventory Solution: QR Inventory streamlines inventory counts with mobile barcode / QR code scanning and real-time discrepancy detection. Employees walk through the warehouse, job site, or truck with a mobile device, scanning items as they go. The system records audit results centrally without any manual data entry, and compares total counts with inventory on the books to identify discrepancies.
The mobile system leads to faster, less disruptive and more accurate stock counts. Instead of finding mistakes long after the fact, you resolve them during the audit and keep your inventory records continuously reliable.
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