Workflow Management And Digital Records For Labs


Lab Inventory Management, Lab Workflow Tracking With Barcode Scanning


Inventory management for the labs can be a complicated process, requiring strict traceability and detailed lot number tracking of used materials. QR Inventory simplifies lab management, including managing inventory, managing lab equipment and workflow tracking / documentation. It uses mobile devices, barcode scanning and mobile data collection to track everything on site. Collected documentation is stored in the secure cloud and is accssible to all system users in real time.

When the lab tests samples or produces new materials, it needs to track the whole process from start to finish: reagents and materials that were used, lot numbers, what was done on each workflow step, serial numbers of containers and instruments, record quality control and tests results. The paper trail of the process should be preserved and be easily accessible. QR Inventory makes tracking lab workflow and keeping digital records of the process easy and efficient. You can keep track of everything and collect data on site, in real time, using regular smartphones for barcode scanning, recording information and filling out mobile forms and checklists. All collected records are stored in a centralized cloud location, are searchable by multiple parameters and are accessible on demand from anywhere.

Laboratory Inventory Management And Traceability

Use barcode / QR code scanning to manage lab supplies and inventory. Track lot numbers of materials that were used for the intermediate and final product batches.
  

Manage Lab Inventory With QR Code Or Barcode Scanning

With QR Inventory, lab employees can use their own mobile devices to track lab inventory and supplies. No additional hardware is required: mobile devices (smartphones or tablets running iOS or android) can be used for barcode scanning, processing inventory transaction, data entry and look up.

You can create inventory transactions that work for your workflow: receiving inventory, use for a process, adding to the product batch or sample, discarding, etc. Process all inventory transactions on site, as they are taking place, by scanning qr code / barcode label with a smartphone. QR Inventory automatically adjusts inventory stock, and keeps records of all transactions.

Users of the system can access real time inventory stock and locations on a mobile device or via a web dashboard. You can set low inventory alerts, and receive automatic e-mails when lab supplies need to be re-ordered.
  

Lot Numbers Tracking And Traceability

QR Inventory significantly reduces the amount of manual labor and paperwork which are required for traceability. Instead of using paper notes or spreadsheets, you label each lot number, scan QR code and record all information that you need to keep for this materials batch. Then scan lot number QR code when you add this material to the product batch - and your "paperwork" is done.

regardless of how complex you product batches can be and how many product batch levels you have, how do you ix them and split them - QR Inventory will keep track of lot numbers of all ingredients in their proportions in all batches.

In the end, you can always see the list of components lot numbers for each product batch / sample, find all samples containing an ingredient with a specific lot number, and review the history of the batch creation.

At any moment you can scan QR code / barcode on the material batch / sample, and review detailed batch information and ingredients composition.
  

Track And Update Sample Information

Recording and accessing information on materials lots and lab samples is easy with QR Inventory. You can create custom fields to hold all required information, including images.

When you enter new materials batch / product batch / sample into the system, whether you do it on the mobile device or via the web interface, you will have a chance to enter all required information. These data can be accessed at any time by scanning sample QR code / barcode with a smartphone.

Depending on your process and workflow, you may need to enter all information in the beginning, or enter it gradually as sample is moved through the lab process. QR Inventory allows you to do both. Users with the right permissions can update sample information on a smartphone, as well as add more images.

If you divide the sample into parts during the process, you do not need to re-enter all information for each part. Scan parent QR code, and all sample properties will be passed on to the split parts. You can then add additional information for each part as it moves further through the process.

Lab Workflow Management, Data Collection And Documentation

Track all samples / product batches through the lab workflow, and collect all necessary documentation on site using mobile devices. Give all stakeholders live access to the progress and collected information. Workflow documentation is stored in a secure centralized cloud location, never misplaced or lost, and accessible on demand to all authorized users.
  

Each Lab Workflow Is Different - Define Yours Via The Web Dashboard

No matter what your lab process is, you will be able to create custom workflows to track it via QR Inventory web dashboard. Define workflow steps, and provide description / instructions so that all lab employees are on the same page.

Create custom mobile forms for data collection, recording and documentation, and attach forms to the corresponding workflow steps. Using mobile forms, you can record serial numbers of equipment, instruments or containers used in the process, record measurements and conditions for the process steps, record observations, and collect any other types of data as needed.

QR Inventory gives you an option to create mobile forms which are easy to fill out on the small mobile devices screens and which require minimal manual input. You can divide forms in sections, provide instructions, let users select data from the lists / checkboxes, scan data in (such as equipment serial numbers), add images and collect signatures.

Once workflows and forms are created, users of the system can track product batches and samples through the process and collect necessary information in real time, using mobile devices for data collection and moving sample through workflow steps.
  

Track Lab Samples Through The Workflow Process

As you move product batch / lab sample through the workflow steps, you can record the progress and collect all required information instantly using mobile devices.

Scan the sample to uniquely identify it - and you will immediately have an access to the sample information, composition, what step it is now, and what data need to be collected. Record all necessary observations and measurements, scan in lot numbers of used equipment and instruments. Use your smartphone to take photos and attach to the collected documentation if applicable. When you move the sample to the next step, record it by scanning sample's QR code / barcode.

Information collected on each sample and product batch is submitted to a centralized cloud database, so everyone involved can access it in real time.
  

Mobile Forms For Finished Product Testing & Quality Control

When the time comes to do quality control and product testing, you can fill out quality control and testing forms on the mobile devices, and instantly create pdf documents from the collected data.

You can create custom quality control forms, testing forms and inspections checklists via the web dashboard, and fill out these forms on the mobile devices.

Add dynamic repeatble sections to the forms as needed to document possible problems (you can find more information on mobile forms capabilities and repeatable sections here).

Capture images and signature, and optionally crete pdf document to be sent internally, preserved or sent to the customer / outside auditors. You define the look, layout and what exactly should be included in the pdf document via custom template.

Access digital documentation on quality control / testing at any time via the web dashboard. Send documents to sharepoint intranet for the team review / collaboration.
  

Samples In Progress And Workflow History

All authorized users have live access to everything in production, as well as detailed history and documentation for the past projects via the web dashboard. You can easily find projects for which you need to review documentation using multiple search filters.

Review all details of the current and past projects: how the sample was moved through the process steps with dates and employee names, data collected on each step, quality control and testing forms and other collected documentation, images and signatures.

Lab Equipment Management

Make sure all lab equipment is accounted for and is well maintained.
  

Organize, Label And Keep Track Of The Lab Equipment

Make sure that your lab equipment is in a good shape and is accounted for. Organize and label equipment using QR Inventory built-in QR code generation, layout and printing tool. Record all necessary information on the equipment (manufacturer, warranty expiration, when it was purchased, etc., etc.). Access this information by scanning QR Code label with a smartphone, or on the computer. Set reminders and receive automatic notification for important dates (e.g. when warranty is about to expire, or calibration is due).
  

Manage Lab Equipment Calibration, Maintenance & Repairs

Keep track of lab equipment calibration, maintenance, service and repairs using a smartphone and custom mobile forms.

To record lab equipment calibration, maintenance and service your employees just need to scan QR code on the equipment with a smartphone, fill out corresponding mobile form and submit completed form to the server. To assist employees with equipment maintenance / service, QR Inventory mobile application has an option to access lab equipment information and previous service history by scanning QR code.

Administrators can review / search completed records via the web dashboard.

You will be able to create custom reminders to alert you when the next calibration, maintenance or inspection is due. You control when reminders are send (how many days in advance), who will receive reminders, subject and text of the e-mail messages. Optionally you can have multiple reminders (e.g. alert you 4 days in advance, then on the day calibration or maintenance is due).

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