Manufacturing Workflow Software With WIP Tracking, BOM & Traceability
Manufacturing workflow software with WIP tracking, BOM and traceability gives manufacturers complete visibility and control over every step of production.
Designed for companies that assemble complex products or must meet strict quality and compliance standards, QR Inventory software links each job, material,
and component to a defined workflow and digital record.
The result is real-time tracking, full material traceability, and automated documentation - ensuring accuracy, accountability, and readiness for audits or recalls.
Core Features And Benefits Of Manufacturing Workflow Software
Modern manufacturing requires a connected, digital workflow system where every production step, used materials, and actions are recorded electronically
and are visible to the managers and employees in real-time.
With the QR Inventory software, manufacturers can manage bill-of-materials (BOM), design digital workflows that mirror their exact production steps,
link them to the documentation and paperwork, and capture data for each job in real time.
The system replaces manual record keeping with a clear, traceable digital records - reducing paperwork, eliminating errors, and giving every
department real-time visibility into work in progress, collected data, used materials and production history.
Key Features Manufacturing Workflow System
Custom workflows and process automation Define each production stage, data collection rules, and required forms using a simple web interface.
BOM-based production tracking Link every job to its bill of materials (BOM) to automatically record and deduct components, parts,
and materials used in assembly.
Lot and serial number traceability Track which lots and serial numbers were used in each build for end-to-end traceability and recall readiness.
Integrated mobile forms Capture inspection results, test readings, digital signatures, and photo documentation on the shop floor using a smartphone and digital forms.
Real-time WIP visibility Production, quality, and management teams can access the same up-to-date work in progress data through
the cloud web interface and live dashboards.
Secure digital records All workflow steps, form submissions, and traceability data are stored automatically in a searchable cloud database
for long-term retention and audits.
Benefits Of Workflow Software For Manufacturers
End-to-end production visibility Monitor every stage of manufacturing - from raw materials to finished products - in real time.
Full material traceability Instantly trace which materials and components went into each order, ensuring accountability and compliance.
Paperless process documentation Digital forms and automatic recordkeeping eliminate handwritten logs and missing paperwork.
Improved quality control Standardized workflows ensure that inspections, measurements, and approvals are completed at each required step.
Audit and compliance readiness Generate complete electronic records with timestamps, operator IDs, and supporting documents on demand.
Reduced risk and rework Early detection of issues and full traceability minimize scrap, delays, and customer complaints.
Keeping Track Of Production Using Manufacturing Workflow Software, Step-By-Step
A manufacturing workflow software lets you monitor every stage of production in real time without relying on time-consuming manual notes or disconnected spreadsheets.
You can view the entire workflow history for each manufacturing order — before, during, and after production — from one central cloud dashboard.
By combining WIP tracking, BOM management, traceability, and digital documentation in a single system, QR Inventory software ensures that all
production data - from raw materials to finished goods - is captured in real time, automatically linked to the correct job, and stored as a complete digital record.
Pre-production: BOM Management, Parts & Materials Tracking
In the pre-production stage, QR Inventory software helps you prepare everything for manufacturing - from organizing bills of materials to
tracking incoming parts and ensuring materials are ready before production begins.
Create BOM list of parts and materials that you need for production
Monitor materials readiness, whether you receive required parts and components from vendors, or produce them in-house.
Receive alerts if purchase order for BOM materials is not fulfilled on time.
Use a mobile app and QR code / barcode scanning for the fast and efficient parts and materials tracking, from receiving
in the warehouse to use in production.
Monitor where materials and components for each job are stored, avoid misplaced components.
Track generic and serialized inventory. Enter all info on the received lot or serial number,
and access this info at any time with a QR code scan in the mobile app or on the office computer.
Production: WIP Tracking & Traceability
During production, QR Inventory software gives you full visibility into work in progress (WIP).
Shop floor employees can track work orders through the workflow steps, record used materials, notes and observations in real time
in the QR Inventory mobile app. The tracking is fast and efficient with QR code scanning and minimal manual entries,
and allows you to maintain a complete process traceability.
Track work orders progress through the manufacturing workflow in real time.
Use mobile devices and barcode or QR code scanning for the fast and efficient production tracking.
Record what was done on each workflow step, and time it took to do the tasks.
Fill out required paperwork on the smartphones using mobile forms.
Track serial numbers and lot numbers of parts and materials used in each assembly for traceability.
Record serial numbers of the instruments and equipment that were used in production.
Submit production tracking data collected in the mobile app to the centralized cloud system in real time.
All work order digital documents are preserved in a secure cloud, are easily searchable and accessible on demand.
Post-production: Tracking Finished Product Delivery, Installation And Maintenance
After production, QR Inventory software continues to support your workflow - tracking finished goods through delivery,
installation, and long-term maintenance for complete lifecycle visibility.
Track finished products storage and delivery to the client using QR code or barcode scanning.
Document delivery and installation by filling out a form, adding photos and collecting electronic signature in the mobile app.
Record service and maintenance history of the finished product using digital mobile forms.
Field technicians can access all product details on site with a simple QR or barcode scan - including serial numbers, parts replaced, service history,
and past repairs.
This instant access makes their work faster, more accurate, and better documented.
Manufacturing Workflow Software In Action
Check how you can manage BOM, track work in progress and achieve end-to-end traceability without manual paperwork and spreadsheets.
Manufacturing Workflow Automation: BOM Management, WIP Tracking & Traceability In The QR Inventory Software
Custom Manufacturing Workflow Setup For WIP Tracking
Build a workflow that reflects exactly how your production operates — from raw materials to finished goods — using a simple cloud-based web interface.
QR Inventory helps you turn your real-world manufacturing process into a structured digital workflow that keeps production steps, documentation, and data collection organized and consistent.
Create Custom Production Workflows
Use the cloud software web interface to define production steps specific to your business.
Include descriptions, work instructions, and quality checkpoints to guide shop floor workers through each stage of manufacturing.
Each workflow can be tailored for a product type, department, or process line.
Attach Mobile Forms To Workflow Steps
QR Inventory makes production documentation simple and error-free.
Create custom mobile forms for all manufacturing paperwork —
such as quality control, testing, inspection, or assembly verification.
Shop floor employees can open and complete these forms in the mobile app when the order reaches the correct workflow step.
Required forms must be completed before a work order can move forward, ensuring process compliance.
Track Production On The Shop Floor
Shop floor workers use smartphones, tablets, or mobile computers for WIP tracking and documentation.
They scan a QR code or barcode on the work order to view status, see which forms need to be filled, and move the job to the next step once tasks are done.
The mobile app minimizes typing and simplifies data entry, keeping employees focused on production.
Access Real-Time Production Data
All tracking records and forms submitted from the mobile app sync automatically to the centralized cloud database.
Authorized users can monitor live status, review progress of all active work orders,
and access completed documentation from any device at any time.
Shop Floor Production Tracking And Traceability
Use a mobile app with QR code or barcode scanning to record which parts, materials, and components are used in each sub-assembly or final product.
QR Inventory software makes this process fast and accurate by linking every scan to the correct bill of materials (BOM) item,
ensuring complete lot and serial number traceability throughout production.
Serialized Inventory Tracking With QR Code Scanning
QR Inventory software lets you track inventory by SKU, lot number, or serial number.
When new materials or parts are received or produced, you can record all relevant details — supplier, date, location, and specifications — creating a complete digital record.
During assembly, employees simply scan the lot or serial number with the mobile app against the BOM list to log which components were used in each build.
The process is fast, accurate, and gives you full forward and backward traceability across every production stage.
End-to-End Traceability Reports And Recall Management
Manufacturing traceability reports allow you to trace any lot or serial number from origin to final product.
You can instantly see when it was received, where it was stored, when and by whom it was used, and in which assemblies it appears.
If forms such as inspection or acceptance checklists are filled out during production, QR Inventory automatically links them to the correct lot or serial number.
You can view all attached documents and records anytime from the mobile app or cloud dashboard.
The system also supports reverse lookup — find all assemblies that include a specific lot number and see where they were shipped.
In case of a quality issue, you can issue targeted recalls quickly and limit the scope to affected items only, saving time and reducing risk.
BOM Inventory Management For Manufacturing Work Orders
The Bill of Materials (BOM) module in the QR Inventory software
helps manufacturers efficiently plan, track, and control materials for every work order.
You can create a detailed BOM list for each assembly, monitor material ordering and deliveries with barcode or QR code scanning,
and link components to production steps for fast, accurate assembly tracking on the shop floor.
Creating And Managing Bill Of Materials (BOM)
Manage your bill of materials for both generic and serialized assemblies through an intuitive cloud web interface.
For standard assemblies, add inventory SKUs directly to each BOM list.
For serialized assemblies, create a reusable composition list that defines which parts and materials go into identical builds.
When adding components, employees can scan a lot or serial number against the BOM list to automatically record what was used — ensuring precise component tracking and complete traceability.
Production Tracking For Standard Assemblies
When building generic or repeatable assemblies, simply scan a QR code or barcode on the work order and enter the number of units produced.
QR Inventory will automatically add completed assemblies to inventory and deduct the used materials based on the BOM list.
This eliminates manual adjustments and keeps inventory levels accurate in real time.
Production Tracking For Serialized Assemblies With Full Traceability
For serialized assemblies, you can build from a defined composition list or create ad hoc assemblies as needed.
If a list exists, it appears in the mobile app, allowing employees to scan each component’s lot or serial number as it’s added.
For ad hoc assemblies, workers simply scan the QR or barcode of each part used.
Either way, the system automatically records full traceability information — letting you instantly check which components were used in each assembly and find all assemblies containing a specific lot or serial number.
Documenting Manufacturing Workflow Using Mobile Forms
Replace paper-based production paperwork with fast, accurate, and fully digital documentation.
QR Inventory mobile forms let shop floor employees record inspections, test results, and approvals right on their smartphones or tablets,
then submit completed records instantly to the cloud.
All forms are securely stored as searchable digital records, ensuring full traceability and compliance — never misplaced or lost.
Create Custom Mobile Forms For Manufacturing Documentation
Use the cloud software web interface to design custom mobile forms for every type of production paperwork.
Examples include product acceptance forms, inspection checklists, quality control reports, testing logs, and more.
All forms you create become instantly available to shop floor employees in the mobile app on their smartphones or tablets.
You can set up stand-alone forms for individual tasks or attach specific forms to workflow steps for process-driven documentation.
Administrators can even prefill certain fields and push forms to the mobile devices for completion on the shop floor, ensuring consistent and accurate data entry.
Complete And Manage Forms Directly In The Mobile App
Employees access the correct form by scanning a QR code or barcode on the work order.
If forms are tied to workflow steps, only the relevant forms for the current step are displayed — keeping documentation simple and organized.
Completed forms are automatically uploaded to the cloud in real time, where authorized users can review, search, and export them as needed.
Reports can be generated instantly as PDF files or exported to external systems.
You can fully customize PDF layouts, branding, and included data fields using a Word-based template, creating polished reports for customers, quality teams, or auditors.
Real-Time Production Tracking And Information Flow
Keep your entire manufacturing team synchronized with real-time access to production progress, WIP inventory, and completed workflow documentation.
QR Inventory connects mobile and office users in a seamless information loop — ensuring that every update, from the shop floor to the management dashboard, is instantly visible to everyone who needs it.
A Workflow For Mobile App Users
The QR Inventory mobile app makes it fast and simple for shop floor employees to collect and update information at each workflow step.
Using smartphones or tablets, employees can scan QR codes or barcodes to move work orders through production without interrupting their primary tasks.
Minimal manual entry is required — mobile forms include dropdown selections, scannable checklists, and photo attachments that replace lengthy text descriptions.
Auto-fill and copy-forward options reduce data entry time even further, making every update quick, accurate, and consistent.
The mobile app communicates directly with the cloud database. All production updates, forms, and notes are submitted instantly to the central system.
Employees can also access live data — including work order status, BOM lists, and materials availability — right from the app, keeping the shop floor connected and informed.
A Workflow For Cloud Software Users
Office and management teams can review all data submitted from mobile devices through a single cloud dashboard.
They can monitor real-time production status, review workflow history, and access completed digital forms in one place.
Updates made through the web interface — such as order details, inventory changes, or new workflow instructions — appear immediately in the mobile app, ensuring both office and floor teams always work from the same up-to-date information.
This real-time, two-way information flow keeps manufacturing operations aligned, eliminates communication gaps,
and provides complete visibility across every stage of production.
Digital Records & Traceability
A manufacturing production tracking software produces digital records that you can access at any time from anywhere.
Digital Records Of The Production Process
All manufacturing workflow data collected in the mobile app is stored in a central database. All info is accessible on demand by the mobile app and a cloud software.
The data is not deleted from the mobile app until everything is successfully recorded in the central database.
Therefore, no workflow tracking and traceability info is ever misplaced or lost.
There is no need for double entries, and data is readily available to the software users based on their privileges.
Data Export And PDF Documents
You can export production tracking records as a .csv file for importing into the internal software systems.
You can also generate PDF documents based on the completed records.
You can do it in the mobile app after the record is completed, or later via a cloud software web interface.
You can view, print and e-mail pdf reports to all interested parties: to the clients, internally or to the outside auditors.
You control of the PDF reports look, layout and what data should be included via the custom MS Word template.
Workflow Tracking, Real Time Data Collection And Traceability For Manufacturing - Case Study
QR Inventory software helps a manufacturing company to efficiently run every day operations and keep accurate records of the manufacturing process.
Ionex Research Corporation Interview / Case Study
How Ionex Research Corporation, a manufacturer of high-performance process filtration and treatment equipment, increased operations efficiency,
improved communication between departments and solved physical paperwork and record-keeping problems with the
QR Inventory and
QR Mobile Data software.
