Customizable, Intuitive Inventory System Designed Around Your Workflow

  

Custom Workflows, Forms & Alerts

Problem: Most inventory systems force us into predefined workflows and data fields that don't match our business process. We need flexibility to define our own transaction types, forms, and approval steps.

QR Inventory Solution: The QR Inventory software lets you customize inventory process to fit your business workflow. From custom fields to transaction types and properties, to forms, dashboards and reports - you can define and customize all of these to match your specific needs. You can create custom alerts based on various events: low stock, expiration dates, completed forms, reported data outliers, due inspection or maintenance, missing or misplaced assets, and more. The flexibility of QR Inventory software ensures that the system adapts to your business — not the other way around.

Problem: We need to track specific information, such as project numbers, client names, or lot IDs, but most software won't let us add what we need.

QR Inventory Solution: In QR Inventory you can add unlimited custom data fields to capture the details that matter most. Use dropdowns, dates, or text inputs to standardize data entry. Include custom fields on the dashboards and reports, and instantly make them more relevant and actionable.

Problem: Most inventory systems lock us into predefined transaction types and workflows that don't match our real process. We need to define our own transaction types and the specific information that must be recorded for each.

QR Inventory Solution: The QR Inventory software lets you create and configure custom inventory transactions that exactly reflect your business operations. You can create transaction types that you need (for example Receive, Issue, Transfer, Use For Project, Sale, Return, Rent, etc.), and fields to fill out for each one (for example PO Number for Receive and Project Number for Used For Project). This setup allows you to capture exactly the data you need and nothing extra, keeping the system flexible and relevant to your specific business workflow.

Problem: We need digital forms for specific tasks - such as inspections, maintenance, or field service reports - but most inventory systems do not have this option.

QR Inventory Solution: QR Inventory's mobile data collection module allows you to build custom forms that you need for all types of field paperwork. It could be safety audit forms, inspection checklists, equipment maintenance forms, inventory acceptance forms, quality control, field reports, and more. Company employees can fill out any type of required paperwork anywhere on their smartphones. All data is stored in the cloud and automatically linked to the corresponding item or job, ensuring traceability and compliance without physical paperwork.

Problem: Every business has different reporting priorities. We want to control what data appears in dashboards and reports, but most systems have fixed layouts and metrics.

QR Inventory Solution: QR Inventory includes customizable dashboards and reports that you can configure to display the metrics that matter most. Choose which KPIs, filters, and charts to display, and adjust them anytime without coding. Managers and staff see only relevant data, improving decision-making and minimizing clutter.

Problem: We often miss critical events such as low stock, overdue maintenance, or incomplete forms because we don't have real-time alerts.

QR Inventory Solution: Set up custom alerts for any event or threshold - for example, when stock reaches minimum quantity, a maintenance date is due, a form is completed, expiration date is approaching, problems are reported from the field, equipment is misplaced or missing, and more. You can create advanced alerts based on data rules or exceptions, helping you detect issues early and respond before they become a problem.

  

Flexible Inventory Software With Modular Structure

Problem: Most inventory systems come as one-size-fits-all packages with features you don't need - or lack the specific tools your business requires. We need a flexible inventory platform that can be configured for our exact workflow and technology environment.

QR Inventory Solution: QR Inventory software has a customizable modular design that lets you assemble modules with the functionality you need. This modular structure gives you complete control over the final inventor control software package, keeping your system streamlined and cost-effective.

Problem: We would like to use different tags and tracking technologies for different asset and inventory items. Some of our supplies have manufacturer barcodes, and we would like to use them. For unlabeled items we need to generate QR codes. For valuable assets and tools we want to have BLE tags for automated tracking. It is hard to find the system that supports all of these.

QR Inventory Solution: The QR Inventory software works with all major smart tags for inventory tracking - QR codes, barcodes, NFC tags, and BLE beacons. You can mix and match methods based on your process, item type, or level of automation. Use barcodes or QR codes for generic supplies, NFC for quick tap identification, and BLE tags for automated asset tracking - all within one integrated inventory system.

Problem: We would like to be able to pick between mobile QR code inventory tracking and more automated asset and inventory monitoring that does not require manual scans.

QR Inventory Solution: QR Inventory software gives you flexibility in how you track assets and inventory. Field teams can use mobile inventory tracking with smartphones and QR codes for a low cost, efficient solution. For higher automation, you can implement IoT asset tracking system that detect BLE-tagged assets automatically as they move between zones.

Problem: We want the flexibility to choose how and where the system runs - in your cloud, on our network or in the cloud of the provider we already use, for example AWS or Azure.

QR Inventory Solution: With QR Inventory software you can pick where you host the system. You can run the system on our secure cloud servers for effortless setup and maintenance, or deploy it on-premise within your internal network to meet IT, security, or compliance requirements. If you are already using a cloud provider, such as AWS or Azure, for other solutions, you can run QR Inventory there as well. Either way, you get the same powerful, modular, and customizable platform tailored to your organization's needs.

  

User Roles And Permissions

Problem: Everyone in the company has different responsibilities, but our current system doesn't allow for proper access control. We need to make sure users only see and edit data that is relevant to their role.

QR Inventory Solution: In QR Inventory software you can define multiple roles that fit employees responsibilities. For example, managers can approve or edit workflows, field technicians can record inventory delivery and usage, and office staff can view real-time reports without changing live data. In addition, you can limit what inventory items users can see and work with, to which locations he has access, and what transactions he can perform. The result is secure, role-specific access that improves data integrity and accountability.

Problem: We have external contractors and clients who occasionally need limited access to view or update project data.

QR Inventory Solution: You can create temporary or restricted-access accounts with custom permissions. Give partners, clients, or auditors read-only access to the information they need, for their locations and inventory groups - safely and without exposing sensitive company data.

  

Intuitive Mobile App & Web Interface

Problem: Our team spends too much time learning complicated systems or switching between screens to find simple information. We need an intuitive interface that works seamlessly on both desktop and mobile devices.

QR Inventory Solution: The QR Inventory mobile app and cloud web interface are designed for simplicity and speed. Employees can scan QR codes, update stock, or record transactions with just a few taps. Built for both Android and iOS, the app provides instant synchronization with the cloud dashboard. The cloud dashboard is equally intuitive and easy to navigate. Office staff and administrators can instantly find the data they need - inventory levels, asset details, or work order status - without digging through menus or reports, making daily operations faster and more efficient.

Problem: Field technicians and shop floor employees often skip updates because data entry takes too long on small screens.

QR Inventory Solution: The QR Inventory mobile app is designed with field work in mind. The mobile interface minimizes typing with QR code scanning, smart data autofill, selections and hint lists - ensuring fast, accurate data capture anywhere.

  

Simplified Inventory System Setup And AI Assistance

Set up inventory system faster, work smarter - with AI and NLP tools that understand your language.

Problem: Implementing inventory software usually takes weeks of configuration and training. We need a faster way to set up workflows, data fields, and alerts that match our needs.

QR Inventory Solution: The AI-powered setup assistant helps you configure your inventory management process quickly and intelligently, providing clear explanations and visual previews. While going through the setup process with an AI assistant, you can ask relevant questions in plain English, and the AI assistant recommends configuration for you specific tasks. AI assistance dramatically reduces setup time while preserving full customization control.

Problem: After setup, employees often forget how to perform certain tasks or where to find specific functions. They waste time searching through manuals, contacting support, or waiting for help to resolve simple questions.

QR Inventory Solution: The built-in AI chatbot / inventory assistant provides on-demand help right inside the system. Instead of searching through documentation, users can simply ask questions in plain English - such as "Should my tools be assets or inventory?" or "How do we transfer tools between field technicians?". The AI chatbot responds instantly with clear instructions. This real-time AI guidance reduces training time, minimizes support requests, and ensures everyone can use the system effectively from day one.

  

Scalable Inventory System For Multi-Location Tracking & Growing Teams

Problem: As our business grows, we are adding more locations and users - but our current system slows down or requires expensive add-ons. We need a solution that scales easily with our operations.

QR Inventory Solution: Built on a modular, cloud-based architecture, QR Inventory software scales seamlessly as your company expands. Add new warehouses, field crews, or projects without changing the core setup. All data syncs in real time across locations, giving managers a single source of truth for inventory, assets, and production progress.

Problem: Managing inventory visibility across multiple facilities or mobile teams is complex - updates are delayed and records are inconsistent.

QR Inventory Solution: Multi-location inventory tracking keeps every site and user connected under one account. Role-based permissions, live dashboards, and mobile updates ensure each team has access to the data they need, while maintaining centralized control. As employees record transactions through the mobile app, stock levels, transfers, and usage are updated instantly across all locations. Managers always see accurate, real-time information - ensuring full inventory visibility and consistency company-wide.