Real-Time Inventory Tracking & Reporting Software With Automated Alerts

  

Real Time Inventory Tracking, Customizable Reports & Live Dashboards

Problem: Inventory data in our current system is always outdated. By the time reports are generated, stock levels or asset locations have already changed.

QR Inventory Solution: With QR Inventory software company employees track inventory in real time as transactions happen, using smartphones and QR code scanning. Managers can access on demand real-time reports through a cloud web dashboard, and check stock levels, WIP status, and asset locations - without waiting for manual updates or end-of-day reports.

Problem: We manage multiple facilities and field teams, and it's difficult to get a consolidated view of what's in stock, in use, or in transit across all locations.

QR Inventory Solution: QR Inventory is a multi-location inventory system. All sites, field crews, and warehouses are connected to a centralized cloud system, so you can monitor company-wide inventory movement and usage from a single interface. Filters and custom views let you drill down by location, project, or time period - for instant visibility and control.

Problem: The standard reports in most systems don't show the information we actually need. We spend hours exporting data into spreadsheets just to build useful summaries.

QR Inventory Solution: QR Inventory provides customizable reports that you design around your own metrics. Select which data fields, filters, and time ranges to include, and generate reports instantly without leaving the system.

Problem: Managers want visual summaries of key performance indicators, but our current software only provides static tables and exported spreadsheets.

QR Inventory Solution: Use live dashboards to visualize your inventory and asset data. You decide what information to display, ensuring decision-makers always see what matters most.

Problem: We spend too much time compiling data from different spreadsheets to get a picture of what's happening with inventory and assets. By the time the report is ready, the numbers are outdated.

QR Inventory Solution: In QR Inventory software you can generate customized inventory reports on demand. The system collects all transactions in real time from mobile devices and IoT gateways, producing accurate and current data without manual entry. Inventory reports display key metrics - stock levels, status, last transaction, and flags low stock or overdue items. With real-time inventory reports decision-makers can act on live information, not yesterday's data.

Problem: Our team wants to see different data on the dashboard depending on what's important for operations — but most systems show a fixed set of metrics. We need a way to decide what information appears on our inventory and asset dashboards.

QR Inventory Solution: With QR Inventory software, you have full control over what is displayed on your real-time inventory and asset dashboards. You can choose which metrics, fields, and KPIs appear - from stock quantities and work order progress to equipment status, vendor performance, or location data. Dashboards can show high-level summaries or detailed item-level information, depending on your workflow. This flexibility ensures that you see exactly what matters, improving clarity and decision-making without data clutter.

  

Reorder Points, Low Stock Alerts & Purchase Orders

Problem: We often run out of materials or parts before realizing it. Reordering depends on someone noticing low stock and sending an email or spreadsheet to purchasing - which often happens too late.

QR Inventory Solution: QR Inventory software turns stock tracking and re-ordering into an automated, smooth process. Stock level is automatically adjusted with each inventory transaction, whether it is recorded in the mobile app, by an IoT gateway or using web dashboard. QR Inventory compares current stock level to predefined reorder points, and sends an automatic low-stock alert for all inventory items that fall below re-order point. Optionally the system can create a purchase order that you can review and approve. Managers see current stock quantities, ope purchase orders, and fulfillment status — so there are no surprises, missed reorders, or production delays.

Problem: We have multiple storage locations and cannot easily tell which items are running low at each one.

QR Inventory Solution: Real-time tracking keeps reorder points separate by location. Warehouse, shop, or field inventory can each have its own alert threshold. The cloud dashboard consolidates all data into one live view, helping you plan restocking efficiently and avoid over-ordering.

Problem: Even after purchase orders are created, we often lose track of what hasn't been fulfilled yet. We don't realize something is overdue until production gets delayed.

QR Inventory Solution: In QR Inventory software you can assign due dates to purchase orders and receive automatic alerts when an order is not fulfilled on time. The real-time purchase orders dashboard highlights overdue items and pending deliveries, giving purchasing and production teams early warning to follow up with suppliers. This ensures fewer last-minute shortages and better vendor accountability.

  

Warranty Expiration & Preventive Maintenance Alerts

Problem: Equipment maintenance schedules are hard to track across multiple sites. We rely on spreadsheets or manual reminders, and when a task is missed, we risk costly breakdowns and unplanned downtime.

QR Inventory Solution: QR Inventory software automates preventive maintenance scheduling and reminders. You can assign service intervals to each equipment. When maintenance becomes due - or overdue - the system automatically notifies responsible staff. Maintenance history is stored digitally, so you always have a verified record for audits and warranty claims.

Problem: We frequently miss warranty expiration dates and end up paying for repairs that could have been covered.

QR Inventory Solution: Enter warranty expiration dates for each asset or component when it's received or installed. Automatic warranty expiration alerts remind you before coverage ends, allowing you to schedule needed service or claims in time. Managers can filter by warranty status in the dashboard to quickly identify items nearing expiration.

  

Expiration Date Tracking for Perishable Inventory

Problem: Tracking expiration dates for perishable or regulated products like food, chemicals, and medicines is time-consuming and error-prone. Items are occasionally used or shipped past their expiration date, causing compliance issues and product loss.

QR Inventory Solution: The QR Inventory software automates expiration date management for perishable goods. Employees record product intake and usage through the mobile app — scanning a QR code automatically captures the lot and expiration data. The system tracks dates across all storage locations and sends automatic alerts before items expire. Expired inventory is flagged and can be blocked from use or sale, ensuring full compliance with FDA, GMP, or food-safety standards.

Problem: We spend hours during audits gathering proof of expiration control and disposal records.

QR Inventory Solution: All expiration and lot history is stored in the cloud with time-stamped records and user IDs. You can instantly generate reports showing product lifecycle, usage, and disposal - giving auditors clear, digital proof of traceability.

  

Alerts for Missing & Misplaced Assets (IoT Enabled)

Problem: Tools and equipment sometimes leave their assigned area — job site, truck, or workstation — without authorization. By the time we realize something is missing, it is difficult to trace where or when it was moved.

QR Inventory Solution: The QR Inventory's BLE asset tracking system uses BLE tags and IoT gateways to monitor asset presence automatically. When an item leaves its designated zone, the gateway detects its absence and triggers an immediate missing asset alert. The system records the last known location and timestamp, helping you act quickly before the item is lost. Managers can view all real-time statuses and alert history on the asset tracking dashboard, reducing losses and improving accountability.

Problem: Items or equipment occasionally appear in areas where they shouldn't be - for example, field tools left in the office, or one team's assets showing up in another department.

QR Inventory Solution: QR Inventory also detects unauthorized asset presence. If a BLE-tagged item enters a location where it doesn't belong, the system automatically generates an unexpected item alert and logs the event in the central database. You can customize rules by item type or location, ensuring critical tools, equipment, or materials stay where they are supposed to be. These real-time alerts help maintain proper asset distribution and prevent mix-ups between crews, projects, or facilities.

  

Analytics: Usage Patterns & Trends

Problem: We collect inventory data, but don't have a practical way to analyze how materials are used over time or which projects consume the most resources.

QR Inventory Solution: Built-in inventory analytics identify patterns and trends across projects, locations, and time periods. Reports reveal which items move fastest, which are under-utilized, and when consumption spikes. Managers can use these insights to optimize reorder points, forecast demand, and prevent waste.

Problem: We can't easily prove cost savings or efficiency improvements to management or clients.

QR Inventory Solution: Use data-driven reports and charts generated automatically from the real-time inventory reporting dashboard. You'll have clear, shareable evidence of performance improvements, helping justify investments and demonstrate operational transparency.