Electrical Contractor Inventory Management Software With Barcode Scanning And A Smartphone

Real Time Barcode Inventory Management For Electrical Contractors

Maintain an adequate stock of parts and materials inventory for the electrical jobs. Always know current inventory stock and re-order electrical parts and materials inventory as needed. Use smartphones for the barcode scanning, data entry and look up. Track work tools used for the electrical jobs, ensure that the tools are accounted for and are in a good shape.

Electrical contractor field technicians use QR Inventory mobile application for the real time tracking of the electrical inventory, work tools and equipment:


• Track electrical inventory, parts and materials as they pick up inventory in the warehouse, load inventory on the service trucks and use inventory for the electrical systems installation, updates or service.
• Check in and out work tools for the elictrical contractor jobs.
• Use smartphones, tablets or mobile computers for the barcode / QR code scanning and real time inventory, tools and equipment tracking.
• Check available electrical parts and materials stock in the field by scanning a QR code on the inventory with a smartphone.
• Fill out electrical systems installation, service and maintenance forms on the smartphone and submit to the backend cloud software in real time.
• Capture photos, electronic signatures and GPS location of the inventory transactions and digital forms submission.
• Send inventory and assets data collected in the QR Inventory mobile application to the backend cloud database in real time.
Electrical contractor office employees can manage the inventory system, users and review inventory reports via the QR Inventory software web dashboard:


• Review and export reports on the inventory stock, tools and equipment current and historic locations, assets and inventory usage and inventory transactions history.
• Digital records on the electrical systems installation, maintenance and service.
• Historic equipment and assets locations for the job site billing.
• Electrical inventory, tools and equipment usage statistics and trends.
• Low inventory reports and e-mail alerts.
• and more...
You can configure QR Inventory software to fit your electrical contractor business process and workflow:


• Define what information to store for the tools, equipment and inventory via the QR Inventory web dashboard.
• Create custom inventory transactions and define what additional data you want field technicians to record for each inventory transaction type.
• Create custom digital forms for recording electrical systems installation, service and maintenance.
• Create custom reminders and alerts: low inventory alerts, warranty expiration alerts, preventive maintenance alerts, alerts if completed inspection or maintenance forms contain an outlier, etc.
• Create custom pdf reports.
• Customize inventory and assets dashboard.
• and more...

  

Real Time Inventory, Parts And Materials Management For The Electrical Contractors

QR Inventory software allows electrical contractors to maintain an accurate inventory count at all times in the warehouse, on the service trucks and on the job sites. QR Inventory mobile application with the barcode / QR code scanning capabilities allows field technicians and warehouse employees to process inventory transactions on site as they receive, move or use electrical inventory. Company employees just need to scan incoming or outgoing inventory to record a transactions. Inventory transactions submitted in the QR Inventory mobile application update inventory stock in the central database in real time, giving authorized users of the QR Inventory system access to the up-to-the minute inventory stock in all locations.

You can make the inventory processing job even simpler for the electrical contactor technicians. Create inventory groups for the specific electrical jobs, and a technician will be able to select a job type and add all required inventory for this job to the transaction at once. No need to scan individual inventory items, and a technician can make sure he picked up all required inventory for the electrical job.

QR Inventory software gives you the flexibility to decide what additional data you want field technicians and warehouse employees to record when they are processing inventory transactions in the mobile application. It can be anything you need to keep track of, from PO number or a vendor for the restocking inventory transaction, to the project number and a client info for the inventory use on the job site. You have a complete control of what inventory transactions you will be using for your electrical contractor business, and what additional data you need to collect for each inventory transaction type.

You can keep common inventory, parts and materials that you need for the most electrical contractor jobs in stock, and receive automatic alerts when inventory stock falls below re-order point. For the inventory that you order on demand for the specific electrical projects, you can create a purchase order in the QR Inventory software and track which parts are received and what is outstanding. Set a due date for the purchase orders, and receive automatic alerts if ordered inventory is not delivered by the due date.

  

Electrical Contractor Work Tools And Equipment Tracking

All electrical contractors have work tools and field equipment that technicians check out for the jobs or have in their service trucks. Often electrical contractor technicians move tools and equipmet between the job sites bypassing the warehouse, or pass tools and equipment between technicians. Without the equipment management system in place it is easy to lose track of the tools and equipment when you need them most.

QR Inventory software helps electrical contractors create a tools and equipment accountability system. Electrical contractor technicians check tools out for the jobs, record transfer of the tools and equipment between the electrical job sites or between the service trucks using a smartphone for the barcode / QR code scanning and data recording. As with the inventory, electrical contractor technicians can record additional tools and equipment information: project or work order number, expected equipment and tools usage timeframe, document equipment and tools conditions, and take photos. You define what do you want to track via the QR Inventory software web dashboard. Field employees or warehouse managers fill out this information in the QR Inventory mobile application when they record electrical equipment and tools transactions.

As soon as electrical tools and equipment are checked out, signed in or moved between the job sites a central inventory database is updated. All authorized employees have access to the real time tools and equipment information, on the mobile device in the field and computers in the office. With the QR Inventory software you will always know where the tools and equipment are, on which electrical jobs they are being used, who was the last person to check out the tool, and receive alerts if the tools are not returned on time.

  

Field Inventory Requests: Keeping The Right Inventory Stock On The Electrical Contractor Job Sites

Field inventory requisition module of the QR Inventory software streamlines electrical jobs inventory orders and deliveries to the job sites. Electrical contractor field technicians can order required inventory on the job site in the QR Inventory mobile application. They can use barcode / QR code scanning or an inventory crib list to compose and submit inventory order.

Authorized electrical contractor employees are alerted via the e-mail of all new field inventory requests, and can process inventory requests on the office computers via the QR Inventory software web dashboard. They can approve the request, adjust inventory in the request, place part of the inventory on the back order, or deny an entire request. If inventory request is approved, in full or in part, it goes to the fulfillment. When inventory is delivered to the job site, electrical contractor technicians scan the incoming inventory with a smartphone, and inventory purchase order is automatically updated.

Administrators have the full information on the internal inventory requests and orders, when the inventory orders were fulfilled, who received inventory on the job site, when and how the inventory has been used.

Field inventory requisition module ensures that all electrical job sites have required inventory stock and there are no production delays due to the missing inventory. At the same time no extra unused inventory is stocked on the job site when it is required elsewhere.

  

Electrical Contractor Inventory Software With The Mobile Forms

Mobile forms allow electrical contractors to document electrical systems installation, commissioning, service and maintenance on the job site using a smartphone and a QR code scanning. All types of the electrical contractor physical paperwork can be converted into the mobile forms for the paperless data collection on the job sites.

Administrator(s) can create all forms and checklists for the electrical systems via the web dashboard. You can use current paper or pdf forms to create mobile forms, or create completely new digital forms from the scratch. All digital forms that you create in the QR Inventory software via the web interface are available to the electrical contractor technicians on the smartphones. Optionally, you can pre-fill part of the digital form for a work order in the office and push it to the mobile devices for completion.

Field employees can add photos and collect electronic signature on a smartphone and attach to the mobile form. Completed electrical contractor paperwork is submitted from the mobile application to the backend cloud software in real time, and becomes available to all authorized QR Inventory system users. A field technician can create a pdf report based on the completed digital form, and e-mail pdf report from the mobile device to all involved parties (customer, supervisor, etc.). A pdf report may contain your branding, information on the electrical system or equipment, collected data, photos and signature. You define pdf look and layout via the custom template.

Mobile forms give electrical contractors a fast and efficient way to collect required electrical system documentation in the field using a smartphone or tablet, and preserve documentation in the cloud as digital records.

  

Futher Automating Electrical Contractor Inventory Management With NFC Or Bluetooth (BLE Beacon) Tags

You can further automate inventory and asset management process for your electrical contracting business with the NFC or bluetooth (BLE beacon) tags. Both NFC and BLE beacon tags can be scanned with the smartphones or tablets, and make electrical contractors inventory management job even easier than by using QR code or barcode scanning.

NFC tags can be scanned just by touching an inventory item or an asset with a smartphone. There is no need to focus a smartphone camera for each inventory scan, so you can process electrical inventory and assets transactions much faster. Also, with the NFC tags no direct line of sight is required - a tag can be inside an asset or inventory casing or packaging.

BLE beacon inventory and asset tags further automate electrical contractor inventory management. You do not need to scan each inventory item or an asset - a smartphone reads all BLE beacon tags on the inventory and assets within the preset distance with one click of a button in the mobile application. Even for the large inventory and assets batches that you need to move between the job sites, warehouse and the service trucks recording and submitting inventory transaction takes seconds.