Barcode Scanning Inventory Mobile Application: Using A Smartphone For Tracking Field Inventory

Inventory tracking mobile application with the barcode / QR code scanning ensures that field inventory and assets are accounted for and can be managed in real time. QR Inventory mobile application allows field employees track inventory and assets using barcode scanning, record additional information using mobile forms, attach photos and digital signatures to the inventory transactions, and more.


QR Inventory is a cloud software with the supplementary mobile application (available for android and ios). Unlike many other inventory and asset tracking systems, QR Inventory web interface and mobile application do not have an identical functionality. Instead, each device is used for what it does best. Mobile devices (smartphones or tablets) are used for the tasks that are normally done in the field: processing inventory transactions (using smartphone for barcode / QR code scanning), stock and item information look up - all functionality that previously was done on the mobile computers. Smartphone's compact size and capabilities: barcode / QR code scanning, data entry, taking photos, recording voice, determining GPS location - makes it a perfect device for this job. Web interface is used for all tasks that are usually done in the office, require more input / typing and larger screen: setting up the system, managing inventory, printing QR code labels, reviewing reports, etc.

Using QR Inventory Mobile Application For The Field Inventory Transactions

What are the advantages of processing field inventory transactions using a smartphone and barcode scanning?

There are quite a few advantages in using barcode scanning mobile application for tracking assets and inventory:

  • Smartphones with inventory tracking mobile application installed allow you to track assets and inventory anywhere: in the field, on the shop floor, in the warehouse, on the client site - in real time. Smartphones are easy to carry around, so wherever your employees handle inventory they can take a smartphone out of their pocket and record an inventory transaction as it happens.
  • Mobile application can be used for the barcode / QR code scanning, data collection and entry, data access in the field, taking photos, collecting electronic signatures and capturing GPS location of the transaction. Barcode scanning ensures fast processing of the field inventory transactions and no errors associated with the manual data entry.
  • Inventory mobile application running on the smartphone can connect to the cloud backend and update central inventory database in real time.
  • You save a lot of money on purchasing specialized inventory management hardware - company employees can use their own smartphones / tablets for the field inventory tracking.
  • Your employees know how to use their own smartphones, so the learning curve is minimal and you become productive fast.

You can find more information on the benefits of using smartphones / mobile application for the inventory and assets tracking here.

How can I capture photos with the smartphone during field inventory transaction?

In order to be able to capture photos in the QR Inventory mobile application, you need to create a transaction property(ies) of type image. Transaction properties that you create are displayed as a fillable form in the QR Inventory mobile application. An image type field has a series of buttons that allow a user to take a photo with the smartphone camera, select an image from the smartphone photo gallery, review, replace or delete a photo. When a field inventory transaction is submitted, a photo is submitted along with it, and can be viewed in the inventory reports. You can create as many image type fields as you need.

How do I obtain and review a signature for the field inventory transactions?

After a user submitted an inventory transaction in QR Inventory mobile application, he will see a button Obtain Signature on the confirmation screen. This button provides an option for the user to sign on a smartphone screen and save the sigature, attaching it to the completed inventory transaction. You will be able to view a collected digital signature in all QR Inventory transactions history reports.

Can I e-mail a packing list / transaction receipt from a smartphone?

Yes, QR Inventory mobile application allows you to create PDF receipt and view / print / e-mail it from a smartphone. You will be able to define how the receipt looks and what is included in it using custom template. You will need to include the Document Module for this functionality.

Which smartphones can I use for the field inventory tracking?

You can use any smartphone or tablet running recent versions of iOS or Android for the inventory and asset tracking. You will be able to use barcode scanning with any barcodes that can be readable by a smartphone camera and emcode a unique ID number for each inventory line item.

In the QR Inventory mobile application I am receiving an error that there is not enough inventory in the selected location to perform a transaction, but on the web dashboard I can see that inventory stock is larger than the number I entered?

Inventory and assets list on the web dashboard shows inventory stock in all locations (you can click on Breakdown link next to the stock number to check stock breakdown by locations). When you record inventory transaction on the smartphone using QR Inventory mobile application, you are moving stock from a specific location. If you are receiving an error message that there is not enough inventory, it means that there is not enough inventory in the from location that you selected for this specific inventory transaction.

I added new fields / transactions / etc. and cannot see them in the QR Inventory mobile application.

Please click Download Forms From Server button on the QR Inventory mobile application home screen to download latest information on your smartphone.

How can I undo an inventory or asset transaction if there is an error?

You will need to use an inventory adjustment transaction to reverse a transaction made in error. For example, if you erroneously transferred widget A from the location B to the location C, in the adjustment transaction you will transfer widget A from the location C back to the location A. Inventory stock will be re-adjusted to the correct levels, and both transactions will be recorded - so you have a full inventory accountability.

Can I process an inventory transaction via a web interface?

Yes, if you are in the office near the computer you can process an inventory transaction via a web dashboard. Click the Process Inventory Transaction link in the upper menu to do this.

Using A Handheld Barcode Scanner Connected To A Smartphone

Can I use a regular barcode scanner along / instead of a a smartphone?

Yes, you can use barcode scanner if you prefer. As a rule, you may need to use barcode scanner if you have a high volume transaction, since scanning with a barcode scanner is faster. You can connect a bluetooth barcode to the samrtphone, and use barcode scanner with QR Inventory mobile application. Alternatively, you can connect a barcode scanner to your computer (via a USB port or wirelessly), and process inventory transactions on the computer.

What are the advantages of using a barcode scanner vs using a smartphone camera for the barcode scanning?

Normally, using a smartphone camera works well for the processing of the inventory transactions. However, in some situations a barcode scanner can be more reliable:

  • A barcode scanner scans faster. For several items in the transaction it won't make a big difference, but if you have a high volume transaction the time saving will become noticeable.
  • If you have two barcodes close together, you won't be able to focus a smartphone camera on a specific barcode - you will need a regular barcode scanner.
  • Some of the old 1D barcodes cannot be read by a smartphone camera. If your items are already labeled with these barcodes, you will either have to add a QR code label and scan it with a smartphone, or use existing labels and scan with the handheld barcode scanner.

You can find more information on using handheld barcode scanners connected to the mobile devices here.

Is there a specific barcode scanner I should use?

QR Inventory mobile application is natively integrated with the SocketMobile line of bluetooth barcode scanners, so this is a preferred brand to use. You can find more information on using a barcode scanner with QR Inventory here.

QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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