Tracking Inventory With QR Inventory Mobile Application

Using QR Inventory mobile application you can track assets and inventory anywhere in real time.

Inventory Tracking Mobile Application: How To Use Smartphone For Tracking Assets And Inventory In The Field?

How to use QR Inventory mobile application for processing inventory transactions, data look up and entry. How to use smartphone for barcode / QR code scanning.
QR Inventory is a cloud software with supplementary mobile application (available for android and ios). Unlike many other inventory and asset tracking systems, web interface and mobile application do not have identical functionality. Instead, each device is used for what it does best. Smartphones are used for the tasks that are normally done in the field: processing inventory transactions (using smartphone for barcode scanning), stock and item information look up - all functionality that previously was done on mobile computers. Smartphone's compact size and capabilities: barcode scanning, data entry, taking photos, recording voice, determining GPS location - makes it a perfect device for this job. Web interface is used for all tasks that are usually done in the office, require more input / typing and larger screen: setting up the system, managing inventory, printing QR code labels, reviewing reports.

Processing Inventory Transactions Using A Smartphone

What are the advantages of processing inventory transactions with a smartphone?

There are quite a few advantages in using smartphones for tracking inventory:

  • You can track assets and inventory anywhere: in the field, on the shop floor, in the warehouse, on the client site - in real time. Smartphones are easy to carry around, so wherever your employees handle inventory they can take a smartphone out of their pocket and record inventory transaction as it happens.
  • Smartphones can connect to the cloud backend and update central inventory database in real time.
  • You save a lot of money on purchasing specialized inventory management hardware.
  • Your employees know how to use their own smartphones, so learning curve is minimal and you become productive fast.
  • Smartphones can be used for barcode scanning, data collection and entry, data access in the field, taking photos, collecting signatures and capturing GPS location of the transaction - your field employees can collect and access all necessary data in the field.

You can find more information on the benefits of using smartphones for inventory and assets tracking here.

How can I capture photos for inventory transaction?

You need to create transaction property(ies) of type image - and your employees will be able to take a photo in the field with their smartphone camera and attach it to this field. You can create as many image type fields as you need.

How do I obtain and review signature for inventory transactions?

After you submitted a transaction, you will see a button Obtain Signature on the confirmation screen. Click on it, and there will be an option for the user to sign. Click Save, and the signature will be submitted. You will be able to view collected signature in all transaction history reports.

Can I e-mail a packing list / transaction receipt from a smartphone?

Yes, if you purchase Document Module you will be able to create PDF receipt and view / print / e-mail it from a smartphone. You will be able to define how the receipt looks and waht is included in it using custom template.

What smartphones can I use for inventory tracking?

You can use any smartphone or tablet running iOS or Android.

I am receiving an error that there is not enough inventory in the selected location to perform a transaction, but on the web dashboard I can see that inventory stock is larger than the number I entered?

Inventory and assets list on the web dashboard shows inventory stock in all locations (you can click on Breakdown link next to the stock number to check stock breakdown by locations). When you do inventory transaction, you are moving stock from a specific location. If you are receiving an error message that there is not enough inventory, it means that there is not enough inventory in the location you specified in your transaction.

I added new fields / transaction / etc. and cannot see them in the mobile application.

Please click Download Forms From Server button to download latest information on your smartphone.

How can I undo a transaction if there is an error?

You will need to use an inventory adjustment transaction to reverse a transaction made in error. For example, if you erroneously transferred widget A from location B to location C, in the adjustment transaction you will transfer widget A from location C back to location A. Both transactions will be recorded, so that you have full accountability.

Can I process inventory transaction via a web interface?

Yes, if you are in the office near the computer you can process inventory transaction via a web dashboard. Click Process Inventory Transaction link in the upper menu to do this.

Using Handheld Barcode Scanner Connected To A Smartphone

Can I use a regular barcode scanner along / instead of a a smartphone?

Yes, you can use barcode scanner if you prefer. As a rule, you may need to use barcode scanner if you have a high volume transaction, since scanning with a barcode scanner is faster.

What are the advantages of using barcode scanner vs using smartphone camera for barcode scanning?

Normally, using smartphone camera works well for processing inventory transactions. However, in some situations barcode scanner can be more reliable:

  • Barcode scanner scans faster. For several items in the transaction it won't make a big difference, but if you have a high volume transaction the time saving will become noticeable.
  • If you have two barcodes close together, you won't be able to focus smartphone camera on a specific barcode - you will need a regular barcode scanner.
  • There are old 1D barcodes that cannot be read by a smartphone camera. If your items are already labeled with these barcodes, you will have a choice to add additional QR code label and scan with a smartphone, or use existing labels and handheld barcode scanner.

You can find more information on using handheld barcode scanners connected to the mobile devices here.

Is there a specific barcode scanner I should use?

QR Inventory is natively integrated with SocketMobile line of barcode scanners, so this is a preferred brand to use. You can find more information on using barcode scanner with QR Inventory here.

QR Inventory Tour Part 3