Mobile Field Inventory Software: Tracking Field Inventory In Real Time With QR Code Scanning

QR Inventory software / mobile application helps you track field inventory: tools, equipment, materials and parts - in real time. Use QR Inventory mobile application in the field for tools, equipment and materials tracking with QR code / barcode scanning. Access real time inventory and equipment reports on the office computer via the web dashboard.

    Field technicians use QR code / barcode scanning mobile application for real time parts, materials and equipment tracking, information reporting and access:

  • Check out equipment, tools, parts and materials from the warehouse to the service truck using QR code / barcode scanning. Check in unused materials, tools and equipment when returning to warehouse.
  • Record job site deliveries, parts and materials usage, equipment utilization in the field using mobile application.
  • Record equipment service and maintenance in the field on a smartphone using mobile forms and checklists.
  • Access equipment specs, information, documentation and usage instructions by scanning QR code / barcode with a smartphone.
  • Review parts and materials availability in the field by scanning QR code. Submit inventory requests on a smartphone using QR Inventory mobile application.
  • Track employee time in the field per location or job.
  • Office employees access real time inventory and equipment reports via the web dashboard:

  • Inventory stock (supplies, materials and parts) in the warehouse, service trucks and out in the field (on the job sites, client sites, etc.).
  • Tools and equipment current location: what is in the field, what do you have available in the warehouse, who is using equipment and for which project.
  • Inventory usage statistics and trends, equipment and tools utilization reports.
  • Historic assets (tools and equipment) usage per project / job for the job site billing.
  • Parts and materials usage per project, job or client.
  • Employees time reports, per employee, equipment or project.
  • You can configure QR Inventory to fit your business process and workflow:

  • Define what information to store for the assets (tools and equipment), and inventory (materils, supplies and parts).
  • Create custom assets and inventory transactions.
  • Define what information to collect for each inventory transaction.
  • Create custom mobile forms and checklists.
  • Customize assets and inventory reports.
  • and more...

Field Inventory Tracking In Real Time

Field technicians use mobile devices (smartphones or tablets running iOS or Android) and QR Inventory mobile application to track inventory, equipment and tools anywhere.

Give your field technicians tools to be efficient and productive. Mobile devices (smartphones) are easy to carry around, and allow field employees to record and access information fast without being distructed from their main job.

Using a smartphone and QR code / barcode scanning, field technicians can easily track inventory, tools and equipment in the field and warehouse. No matter how many field locations you have and how many employees in your organization are handling assets and inventory, all equipment and inventory transactions can be easily recorded in real time, as they happen. Therefore, you always have an accurate inventory counts, equipment and tools locations and transactions records.

Record any additional information: job number, project, client, notes, etc. using mobile forms. You define what data should be collected in the field - and these data will be recorded in the mobile forms and will be available to you via reports.

All updates are submitted to a centralized cloud location in real time, so everyone has an access to the up to the minute information.

Field Equipment & Tools Tracking With QR Code / Barcode Scanning

Tools and equipment are valueable assets - make sure you always know where they are and how they are used.

QR Inventory helps you create an accountability system for the tools and equipment that you use in the field. You will always know where the equipment is, what project it is used for, who checked out the tool or equipment, and keep tabs on the tools which were not returned back on time.

Using a smartphone and QR Inventory mobile application, field technicians can check tools in and out of the warehouse, track equipment location and usage by scanning QR code label. They can record any additional information: job number, expected return date, asset conditions upon return, and take pictures for visual documentation. You define what to record via the web dashboard, and field employees or warehouse managers will fill out this information on the smartphones.

Mobile Forms For Recording Equipment Maintenance, Installation, And Service

Equipment service technicians can record equipment installation, service and maintenance on site using a smartphone or tablet and mobile forms.

Create custom mobile forms to track equipment installation, service and maintenance via the web dashboard, and service technicians will be able to fill them out on the mobile devices while performing the job. Include clarification text and image(s) in the forms to make sure your employees know exactly what to do. Optionally pre-fill part of the form online, and push it to the mobile devices for completion.

Field service technicians can fill out the form(s), include photo(s) for visual documentation, capture customer or supervisor signature, and submit completed form to the centralized cloud location. Administrators have immediate access to the equipment service and maintenance records via the web dashboard.

Instant Equipment Information Access In The Field

Field service technicians can instantly access all necessary data on the equipment with one QR code scan.

Service technicians can scan QR code label with a smartphone to get an instant access to all data they need to effectively perform their job. The data can include equipment specifications, image(s), drawing, pdf documentation and instructions, previous service and maintenance history. You define what data technicians have an access to via the web dashboard.

Users with the right permissions can change the data in the field on a smartphone, or take additional photos.

Employee Time Tracking In The Field

Field service technicians can track time on the job on a smartphone with several clicks.

Equipment service technicians can easily track time spent working on the equipment or in a specific location in QR Inventory mobile application. You get accurate time reports by employee, location or equipment. You can review raw time logs, and group data by different parameters to get required time summary reports.

For example, you can check total time spent by an employee A last month on all jobs, time an employee A spent working on the equipment B, total time that was spent on the equipment B by all employees, total time spent working in a specific location, etc., etc.

Electronic Signatures And PDF Documentation

Create signed PDF reports with one click. Control PDF look and layout.

Need an employee or a customer to sign the completed service or maintenance form, send completed form with a signature to a client? Mobile data collection module of QR Inventory will allow you to do just that. Collect electronic signature on a smartphone, then generate PDF document with collected data, photos and signature included. Define pdf report look and layout using custom templates. E-mail pdf to multiple e-mail address, in the field or from the office.

Cloud Digital Records Storage

Eliminate physical paperwork and keep accurate equipment records.

All collected records are stored in a secure cloud, are never misplaced, damaged or lost. Use multiple filters to find required records fast. Give all authorized personnel access to the real time information from anywhere. Generate custom pdf reports based on the filled out forms, e-mail to the clients or within the company.

Automatic Equipment Tracking With Bluetooth Beacon Tags

If you want to go a step further in the field tools and equipment tracking, we now offer an automatic real time tracking option with bluetooth beacon tags. Bluetooth asset tracking does not require your employees to scan tools and equipment in and out, yet you will know equipment location, if it is being used and who is using it at any given time. As long as a field technician has a smartphone in the pocket with a mobile application running in the background, a location of the nearby equipment and assets tagged with the bluetooth beacons will be reported automatically. A cloud-based asset tracking platforms collects data from the mobile devices and creates real time reports (both map based and tabular), available on demand to all authorized employees.

In addition to the real time assets information, you have historic reports of assets and equipment usage: on what sites and projects equipment was used, by which employee(s) and for how long. Use these reports for monitoring equipment useful life, clients billing and as employees timesheets.

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action