QR Inventory System Solutions

  

Field equipment tracking and management using QR codes

Problem to solve: Cannot locate field equipment, do not have an accurate record of who used it, where and when.

QR Inventory Solution: With the QR Inventory software you will be able to easily monitor equipment location and usage history. Field employees will record equipment check in, check out and what project it is being used at by scanning a QR code label with a smartphone. Employee name, date, time and GPS location of the scan is recorded automatically.

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You can also use NFC or BLE tags for the faster scanning, or IoT asset tracking if you do not want to rely on employees for equipment scanning.

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Keeping track of inventory in multiple locations with QR codes

Problem: We do not have any way to track incoming and used inventory in the field locations. These locations do not have computers to record inventory stock updates.

QR Inventory Solution: You can use smartphones and a mobile app for QR codes scanning and recording inventory stock updates. Mobile devices, such as smartphones and tablets, can scan QR codes and barcodes. You can also use them for scanning NFC or BLE tags for faster inventory processing.

In addition to QR codes scanning, you can use a mobile app to record additional info about inventory transaction.

The best part about using mobile phones for field inventory management is the cloud connection. All inventory stock updates done in the field update central database in real time. Office employees can always access an accurate inventory and asset information on the office computers via the cloud software web dashboard.

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Work tools tracking with QR codes

Problem: We have no accountability for who is taking tools and how they are used. As a result, valuable tools are missing, damaged or lost.

QR Inventory Solution: A QR Inventory software provides an easy tools tracking solution with no overhead. Company employees can record tools check in and check out in real time with a QR code scan. As an option they can fill out a checklist and attach a photo to document tools conditions on check out and check in.

As a results, you know where each tool is, who is using it and what do you have available in the tools crib at any given time. You can also use bluetooth beacon tags for a more automated tools racking system.

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Keeping track of leased and rental equipment with QR codes

Problem: No reliable way to find out where the leased or loaned equipment is. We do not know what does each customer have an how long the equipment had been there. We cannot check what is available for the lease or loan.

QR Inventory Solution: A QR Inventory software automates demo equipment management tasks. You can easily record equipment leases, loans and returns using a smartphone and QR codes scanning.

You can record all necessary data on the equipment lease in the mobile app. Record a customer name, project number, when the equipment should be returned, and more. Document equipment conditions using mobile forms. You can add a photo of the equipment for visual documentation. Capture customer signature on a smartphone to verify that all records are correct.

Administrators can access reports on the leased assets and rented equipment from anywhere. They can check where equipment is located and for how long. They can review historic locations report, with the number of days and price, for the rental billing. Equipment rentals and usage history reports give you a better view of the business and help you plan for improvements.

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Using BLE tags instead of QR codes for asset tracking

Problem: We have a large volume of tools, equipment and materials that go out to the job sites and is returned every day. It takes a lot of time to scan each item. Our employees are busy with other tasks and are not doing it.

QR Inventory Solution: BLE tags provide even better automation of asset tracking than QR codes. You can bulk scan the whole pallet or truckload of assets and inventory with one button click in the mobile app. You do not need to scan each assets or inventory item as you do with QR codes. One click adds all assets and inventory to the batch at once.

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Automated IoT asset tracking

Problem: We want to have an automated asset management system. We do not want company employees to scan or do any extra work for asset and inventory tracking.

QR Inventory Solution: A QR Inventory software has an add-on IoT asset tracking system. IoT asset tracking system uses BLE tags, IoT sensors and a Bluetooth IoT gateway for real time asset tracking. You do not have to rely on employees scanning assets any longer. An IoT gateway scans assets in its range and sends data to the back end cloud software automatically.

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Remote asset conditions monitoring using IoT sensors

Problem: Some of our assets and inventory are sensitive to the temperature and humidity conditions. We need an automated system to remotely monitor conditions 24/7 on multiple sites.

QR Inventory Solution: A QR Inventory IoT asset tracking system includes optional IoT temperature and humidity monitoring. You can install IoT sensors in all zones where you need to monitor assets conditions. An inventory management software knows where assets and inventory are and how they move between the zones. An IoT monitoring system will alert you if any of the assets or inventory batch is located or is moved to the zone with the out of range conditions.

The temperature and humidity monitoring with IoT sensors and gateways is completely automated. No human participation or manual data recording is needed.

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Tracking assemblies and job progress with QR code scanning

Problem: We fabricate complex multi-level assemblies for the clients and do not have a reliable way to control and monitor the process.

QR Inventory Solution: With the QR Inventory software you can track the entire production process in real time. Shop floor employees use smartphones for barcode or QR code scanning, data entry and look up.

A QR Inventory software lets you manage inventory, parts and components, as well as track the work orders progress and status. Company employees use a mobile app for QR code scanning and filling out relevant mobile forms. Date, time and an employee name is recorded automatically.

Work order info is sent to a back end cloud software in real time. Real time data give all team members live access to everything in production.
The tracking does not stop with the completion of a work order. Use QR code scanning to record product delivery and installation on the job site. Take photos for the visual documentation, and collect customer signature on a smartphone.

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Tracking raw materials and finished goods traceability with QR codes

Problem:Lot numbers tracking for the serialized inventory requires a lot of paperwork. It distracts employees from their main work tasks. We are spending a lot of time on the manual records keeping. In spite of it, we are still having problems finding required information for an audit or a recall.

QR Inventory Solution: With the QR Inventory software shop floor employees won't need to fill out any paper forms or spreadsheets. They will track inventory lot numbers through the production process on a smartphone. They will use a QR Inventory mobile app for QR code or barcode scanning and data entry.

All records are sent to the back end cloud software in real time. There is no need to do double work and re-enter data. Authorized system users have live access to the digital documentation. They can search records using various filters to quickly find what they need.

More on workflow tracking and traceability    How lot tracking, traceability work in QR Inventory    

  

Using BLE tags and IoT gateways instead of QR codes for WIP tracking

Problem: We need to track work orders through the process. However we do not want to rely on company employees for QR codes scanning and recording each step.

QR Inventory Solution: With he add-on IoT module you can have a fully automated work order tracking. You will need to label each work order with the BLE tag, and install an IoT gateway at each production station. The gateway will report to the back end cloud software when each work order arrives at the station, and when it leaves the station. You get reports on the live work order status. You also get a full production history of the current and past work orders. The whole tracking process is automated. Company employees do not need to scan QR codes or do anything extra.

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QR codes and mobile forms for safety audits and checklists

Problem: We need to conduct safety audits on the regular basis. We need an automated system that will allow us to do it on site. We need an easy, fast and error-proof way to fill out forms. And we want to have digital records of all filled out forms.

QR Inventory Solution: Using a QR Inventory software, you can create custom safety audit form(s) via the web. Company employees will fill out forms on a smartphone in the mobile app. A QR code scan identifies the object to inspect and brings up a correct form. Completed safety audit forms are sent to the back end cloud software in real time. Digital records are securely stored in the cloud and can be accesses on demand as needed.

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Inspections and quality control using QR codes and mobile phones

Problem: We need to fill out quality control forms on many steps of our production process. We need an easy way to fill out QC forms and create digital documents.

QR Inventory Solution: With the QR Inventory software you can create custom mobile forms for quality control via the cloud software web dashboard. You can link each mobile form to a specific process step. If needed you can also create stand-alone mobile forms for the one off tasks.

Company employees can check which mobile form need to be filled out on each step with a a QR code scan. They can fill out mobile forms on the smartphone and submit to the back end cloud software in real time. Just by scanning a QR code an employee links a completed mobile form to the work order and the production step. There are no manual entry errors and mix ups.

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Field data collection with QR codes and mobile forms

Problem: We need to collect various types of data in the field and report back to the office in a timely manner. We do not have a reliable way to do this. It leads to production delays. Lack of live data access affects our ability to complete the jobs on time.

QR Inventory Solution: Using a QR Inventory software field employees can collect all kinds of data on the smartphones using custom mobile forms. They will be able to attach photos taken with a smartphone camera, scan in QR codes or barcodes, capture GPS location and signatures. The completed mobile forms are sent to the back end cloud software in real time. Authorized system users have instant access to the field reports and can act on them without delays.

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QR codes based equipment maintenance tracking

Problem: We do not have a proper documentation for equipment service and preventive maintenance. When something needs to be fixed, field technician does not have an access to what had been done before, and have to re-invent the wheel.

QR Inventory Solution: Field employees can record equipment service and maintenance in the mobile app. They scan a QR code label to identify an asset and fill out a mobile form. A QR code scan shows asset specs, and brings up a correct form to fill out.

You can create custom alerts and get e-mail with the list of assets due for PM.

You also receive an alert if submitted form contains out of range data that require immediate attention. Act on the problems fast, and extend assets useful life.

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Following standard operating procedures using QR codes

Problem: We need to make sure our employees know what to do next for each process. If a wrong step is done, it causes production delays and costs us a lot of money.

QR Inventory Solution: A QR Inventory software allows you to create custom workflows. You can define workflow steps and provide instructions for each step. Company employees just need to scan a QR code to find out the project status. They see what needs to be done next. If they need to fill out any forms they get the forms in the mobile app and can fill them out on a smartphone.

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Access to the work orders progress

Problem: We need to know live status of all current projects and make it accessible to the authorized personnel.

QR Inventory Solution: An employees who does the job and moves a product to the next step just needs to scan a QR code to record this. Info on the current project status, who did what, employee names, dates and times is sent to the back end cloud software. All data is readily available to the authorized software users.

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Production process documentation

Problem: We need to create a lot of documents for our production process. We need to record production steps. We need to track used parts and inventory. And we need to fill out quality control forms. Would like to have a way to do this efficiently and in minimal time.

QR Inventory Solution: With the QR Inventory software you can track products through the process steps with QR code scanning. You can track used parts and fill out QC forms.

The are in control of the entire process. You can define custom workflow and steps. You can create custom mobile forms and attach each form to the correct step. Shop floor employees use smartphones and QR code scanning to access current project status, fill out mobile forms and move the project to the next step. All collected documentation is sent to a secure centralized cloud location, is accessible on demand from anywhere and is easily searchable. You can review data online, download as .csv files, or create custom PDF documents for the customers or external auditors.

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Real time information access with QR code scan

Problem: We have employees in the multiple field and office locations. All of them need access to the same real time data. We need a centralized data storage that all employees can access in real time for data update and review.

QR Inventory Solution: A QR Inventory software is a cloud based system. It means that you can access and submit inventory and assets information from anywhere. You can use mobile devices in the field or computers in the office. All software system users have an access to the same up-to-date information. It does not matter where they are: in the office, in the field, on the shop floor, or on the job site.

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Seamless communication between the field and the office

Problem: We have no reliable communication between the field and the office. It leads to wasted time and delays.

QR Inventory Solution: In the QR Inventory software field to office communication is automated and happens in real time. All information collected on the mobile devices, as well as changes done on the office computer, update central database in real time. Once information is updated, it becomes available to all authorized software users.

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