Construction Inventory Management Software: On Site Materials And Tools Tracking

Track Construction Materials, Manage Job Site Equipment With Mobile Devices

Inventory and materials management on the construction sites may be a challenge due to the lack of tools for tracking inventory in the remote locations. QR Inventory solves this problem by using mobile devices and QR code scanning for on site inventory, materials, tools and equipment tracking.

  • Manage materials, parts and consumables in the field and warehouse using mobile devices and barcode / QR code scanning
  • Track construction site equipment and work tools in real time
  • Give construction site employees immediate access to the equipment and inventory stock information
  • Fill out construction site paperwork on site using mobile forms
  • Store collected documentation in a secure cloud, access on demand from anywhere
  • Give office and field employees real time visibility into inventory stock, equipment tools location, collected documentation and projects progress
  • Configure QR Inventory to fit your business process and workflow

Inventory And Construction Materials Management On The Job Sites

QR Inventory makes inventory management on the construction sites fast and easy. It allows your employees to track inventory outside of the office in real time, and provides centralized data access to inventory stock and locations from anywhere.

Your employees use their own or company issued mobile devices to track inventory, tools and materials between the warehouse(s) and construction sites as inventory transactions take place. Mobile devices are used for barcode / QR code scanning, processing inventory transactions and recording any additional information if applicable by filling out mobile forms.

Submitted inventory transactions (receiving materials, usage, return to the warehouse, etc.) update inventory in the central database in real time. Field employees can always access up-to-the-minute inventory stock and locations on their smartphones, by scanning QR code or barcode on the item, or by searching for an item if it is not in front of them. Should they need something in the field, they can quickly determine the closest location where required parts or materials are available.

Administrators in the office have a 360 degree view of all construction sites, warehouses and storage locations: current stock, history of all inventory transactions, monetary value of the used inventory and inventory usage statistics.

Construction Work Tools and Equipment Tracking

Misplaced or lost construction tools and equipment could result in a big monetary losses to construction companies. QR Inventory will help you keep tools and equipment under control, create an accountability system where you always know where the tools are, how they are being used, who checked the tool out last, and keep tabs on the tools which were not returned back on time.

With QR Inventory you will be able to track tools and equipment in the warehouse and storage locations, as well as on the multiple construction sites. Using QR Inventory mobile application your employees will check out and check in tools and equipment by scanning QR code, barcode or NFC tag with a smartphone. As soon as tools or equipment change location, are checked in or checked out, central database is updated. All authorized employees have access to the real time information, including current location of the tools and equipment, an entire transactions and usage history, and tools inventory reports.

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Integration With Procore Construction Management Software

Connect QR Inventory to the popular and powerful construction projects management software - Procore. Link QR Inventory equipment, assets and inventory transactions to Procore daily logs, and daily logs entries will be created automatically when you process a transaction.

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New: Real Time Automatic Equipment Tracking With Bluetooth Beacon Tags

If you want to go a step further in the construction site tools and equipment tracking, we now offer an automatic real time tracking option with bluetooth beacon tags. Bluetooth asset tracking does not require your employees to scan tools and equipment in and out, yet you will know equipment location, if it is being used and who is using it at any given time. As long as field technicians have a smartphone in their pocket with a mobile application running in the background, a location of the equipment and assets tagged with the bluetooth beacons will be reported automatically. A cloud-based asset tracking platforms collects data from the mobile devices and creates real time reports (both map based and tabular), available on demand to all authorized employees.

In addition to the real time assets information, you have historic reports of assets and equipment usage: on what sites and projects equipment was used, by which employee(s) and for how long. Use these reports for monitoring equipment useful life, projects / job sites billing and as employees timesheets.

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Use Mobile Devices To Collect Data In The Field

When tracking materials, tools and equipment, you may need to collect additional information which is specific to your company and business workflow. You may need to know for what project, job number or client materials or checked out tools are used. You may want to record tool and equipment conditions on check in and check out, and document equipment conditions with images. You may want to include notes, or collect any other type of data.

With QR Inventory you will be able to define what exact information you need to collect via a web dashboard, and your employees will have a custom mobile form to fill out when they process inventory or tools transactions. Include an option to enter data manually, select from a list or scan in using a smartphone. If applicable, an employee can capture a signature on the mobile device, which will become a part of the inventory transaction. GPS location of the transaction, date / time stamp and an employee who processed the transaction are recorded automatically.

Mobile Data Access On The Construction Sites

You want to make sure that employees know how to handle a specific tool or equipment, have access to the tool specifications and know what to do in case of an emergency. QR Inventory places all the required information on tools and equipment at your employees fingertips. All they need to do is scan QR code or barcode label with a smartphone.

You decide what exact information your employees should be able to access. Create custom fields to hold all required information for the tools and equipment via a web dashboard. Include images, drawings, url to pdf documentation, and all other relevant materials. Your employees on the construction site will be able to review this information on their smartphones after scanning QR code or barcode label on the equipment.

Construction Equipment And Tools Repair And Maintenance

Construction equipment and tools are valueable assets, and you want to keep them in a good shape. Use mobile data collection module to keep track of equipment repairs and maintenance.

Using mobile data collection module, your employees can:
  • Report tools or equipment damage in the field using a smartphone. They will scan equipment QR code to identify it, fill out damage report mobile form, and optionally attach photos documenting the problem. Report becomes instantly available to the right personnel for the immediate actions.
  • Receive automatic e-mail alerts on the next scheduled preventive maintenance or warranty expiration.
  • Record equipment repairs and preventive maintenance in the field using mobile forms on a smartphone. Equipment and tools records are stored in a centralized cloud location and are available to authorized employees from anywhere. You can use multiple filters to find required information fast.
  • Review previously submitted repair and maintenance records.
  • You will be able to create custom mobile forms for recording equipment repair and maintenance via the web interface, and your employees will always have up-to-date forms on their smartphones for data collection and record keeping.
  • If you are using outside repair shops, use a smartphone to record sending tool or equipment to the repair and all necessary details: where it was sent, what was the problem, when the tool should be returned. As with everything else, you can define via a web dashboard what information to record and track.

More information on the data collection on the construction sites using mobile form is available here.

Low Inventory Alerts And Purchase Orders

QR Inventory will not let you run out of supplies or materials in the most unfortunate moment. Set re-order point for inventory, globally and / or for the separate warehouses, storage locations and construction sites - and receive low inventory alerts when inventory falls below re-order point. If you are using accounting module, purchase orders will be created automatically. You can manually edit purchase orders if needed, and keep track of fulfillment. Receive materials on the purchase order, in full or partially, and inventory will be updated automatically.

Tools and Equipment Labels And Tags

Using QR Inventory, you will be able to generate and print QR code labels for the tools and equipment. Alternatively, you can use our pre-printed, weather-proof, durable QR code labels. You can also use existing barcode labels if applicable, or NFC tags.

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QR Inventory and QR Mobile Data are brand names of inventory management and mobile forms software by AHG -- a provider of mobile and cloud-based applications for business. Our unified mobile platform improves business operations efficiency by eliminating manual tasks and physical paperwork, while providing a secure cloud storage for the business records, real time access to business data for all stakeholders, comprehensive data reporting and analytics. Headquartered in beautiful Boise, Idaho, AHG software is used to manage hundreds of millions of dollars annually in inventory and assets.

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See It For Yourself - Mobile Asset & Inventory Tracking In Action