Real-time mobile software platform for inventory management, asset tracking, field data collection and workflow.
Easy deployment and everyday use with AI/NLP tools and natural language reporting.
Real-Time Mobile Inventory Management & Asset Tracking Software With QR Codes, IoT, and AI
QR Inventory is a mobile inventory management system built on a centralized cloud platform, that provides real-time visibility into
materials, tools and equipment across multiple field and warehouse locations.
It uses modern smart technologies, such as QR codes, BLE / IoT, AI with natural language processing (NLP) to automate inventory management process,
while keeping inventory records accurate and accessible from anywhere.
Built-in AI / NLP tools allow users to interact with the system using natural language, reducing training time and increasing software adoption.
QR Inventory Capabilities
A Smart, Modern System For Inventory Management, Asset Tracking And Field Documentation
QR Inventory software replaces outdated manual methods with a smart, modern system built on mobile and cloud technologies.
It uses advanced tracking methods, such as QR codes, BLE, and IoT to automate inventory management tasks
while improving productivity and data accuracy.
Smart Inventory Management
In QR Inventory software smart inventory management replaces manual process with automated, real-time control.
Track inventory across the job sites, service trucks, and warehouses with mobile devices and QR code scanning, or
upgrade to a fully automated BLE / IoT system.
A centralized cloud platform provides authorized users with real-time inventory visibility from anywhere.
AI-powered analytical reports help optimize stock levels and improve materials allocation / planning.
Automate asset tracking using smart tags (QR codes, NFC, BLE), smartphones or IoT gateways, and AI-powered data processing.
Track assets anywhere in real time, with minimal or no manual input. Record asset maintenance with digital mobile forms,
and receive timely alerts on upcoming events or detected issues.
Improve asset utilization and lifespan with AI-powered reports on usage patterns and trends.
IoT gateways monitor assets and inventory automatically without employee participation or manual entries.
Get real time visibility into assets location and movements 24/7, as well as instant alerts on misplaced or missing assets.
Integrate sensors to monitor storage conditions remotely, preventing spoilage, waste, and equipment failures.
Analyze collected data for insights into asset utilization, identify potential issues, and optimize maintenance schedules.
Add digital paperwork to the inventory management process with custom mobile forms.
Field technicians can complete any type of field paperwork, from inspections to safety audits to equipment maintenance, on the mobile
devices and submit to the centralized cloud platform in real-time.
Completed forms are securely stored in the cloud as digital documents, are well organized, easily searchable and are accessible on demand from anywhere.
Track work orders through the production process in real time, through manufacturing to client delivery,
with mobile devices and QR code scanning, NFC or BLE tags.
Access live status of work orders and production history from anywhere.
Use digital mobile forms to record data on each production step, attach photos for visual documentation and capture signatures on a smartphone.
Analyze collected data to identify bottlenecks and improve the production process.
AI and natural language processing (NLP) tools simplify inventory system setup, usage and reporting.
AI powered onboarding guides users through system setup and configuration,
while inventory management chatbot / AI assistant answers users questions
in natural language 24/7.
Natural language inventory reports
allow users to instantly get data they need just by asking a question - no need to search through pre-made reports and fill out forms.
Inventory Management For Operational And Field-Based Industries
QR Inventory software is designed for businesses that manage inventory, tools, or equipment across multiple locations by mobile teams.
It is best for companies who need a customizable, flexible, easy to implement and use solution with real-time tracking and centralized data access.
From construction to manufacturing to field maintenance, businesses use QR Inventory software to streamline inventory management process, reduce errors,
and improve productivity.
Provides real-time asset and inventory visibility for field and office teams through a centralized cloud platform.
Enables fast, reliable data capture on job sites using a mobile QR code scanning app
designed for field conditions and minimal manual input.
Offers automated tracking options using BLE and IoT technologies
for tools and equipment that require continuous monitoring.
Integrates with construction management platforms such as Procore
to align inventory and asset data with project workflows.
Allows job-based inventory and asset tracking for precise job site billing and better materials and equipment allocation.
Why QR Inventory Works Well For Mechanical Contractors
QR Inventory supports inventory, tool, and equipment management across multiple mechanical contractor trades,
including HVAC / plumbing,
electrical,
and roofing,
landscaping,
renewable energy,
and more -
allowing contractors to automate processes while accommodating trade-specific workflows.
Contractors can track materials, parts, tools, and equipment on the
service trucks, on job sites,
and in the warehouses, in real time with mobile app and QR code / barcode scanning.
Centralized cloud platform
allows field technicians to access
current inventory stock, equipment specs, maintenance and service history on site with a QR code scan in the mobile app.
QR Inventory tool check-out / check-in flow with QR code scanning, optional conditions checklists, photos and signatures increases employees' accountability for the tools they use,
prevents tool loss and extends asset useful life.
Digital maintenance forms with alerts for upcoming service, inspections, and required actions support timely preventive maintenance and consistent record keeping.
Field service and maintenance teams use QR Inventory to manage materials,
parts, tools, and equipment on the job sites, service trucks and in the storage locations,
reducing delays caused by missing or unavailable items.
Real-time, mobile data access allows technicians to check parts availability
from anywhere, using mobile app and QR code scanning - no need for office coordination.
Access to equipment specifications, maintenance history,
and related documentation helps technicians diagnose issues
and perform service work more effectively.
Digital maintenance records make field technicians work more productive and create organized digital documentation
that can be accessed and reviewed at any time on demand.
Automated alerts notify authorized software users of low stock, upcoming maintenance,
and issues identified during inspections,
supporting proactive service and preventing equipment downtime.
Warehouses and logistics companies use QR Inventory software to track inventory receiving, storage, and fulfillment in real time,
improving accuracy and achieving real-time stock visibility.
Companies can organize warehouse locations using drill-down sublocations, making it easier for the staff to find, move, and audit stock.
QR Inventory supports tracking pallets and containers, with option to move all inventory on the pallet, as well as access
what is on the pallet with one QR code scan in the mobile app.
For real-time stock tracking warehouse and logistics companies can pick barcode / QR code scanning with smartphones,
bulk BLE tags scanning with smartphones as a more versatile replacement to RFID,
or
IoT automation for high-volume transactions.
Manufacturers use QR Inventory to manage raw materials,
track work-in-progress, and monitor finished goods on the shop floor in real time,
maintaining live visibility into stock levels, production activity, and shop floor operations.
QR Inventory supports
bills of materials (BOM),
as well as tracking of
generic and multi-level serialized assemblies.
This helps manufacturers understand what is in production,
what materials are needed for upcoming work orders,
and which serialized components were used in each assembly.
QR Inventory supports
traceability requirements with built-in lot number and serial numbers tracking,
production process tracking and digital documentation.
Work-in-progress (WIP) tracking
provides real-time visibility into the status of each job,
production flow, and potential bottlenecks,
helping job shops and manufacturers improve scheduling and throughput.
Digital mobile forms allow shop floor employees to record measurements,
conditions, instruments used, quality control or testing results during production
using QR code scanning and smartphones.
This creates organized, searchable digital recordsthat are accessible on demand through a centralized cloud platform.
Oil and gas operators use QR Inventory software to manage critical assets,
equipment, and materials on the remote drilling sites,
maintaining real-time visibility into equipment locations and usage.
Field technicians can access equipment manuals, specs and operating instructions
on site with a QR code scan in the mobile app. This helps technicians avoid errors and makes
their work more productive.
With QR Inventory oil and gas companies can maintain digital asset history logs, serialized parts records,
and equipment maintenance logs,
helping them meet regulatory, safety, and audit requirements.
Mobile forms help oil and gas companies complete all required field paperwork fast and with fewer errors.
The created digital documents are well organized, easily searchable, and accessible on demand, supporting compliance, audits, and data-driven operational decisions.
Low parts stock and preventive maintenance alerts help oil and gas companies maintain critical equipment
in good condition, prevent equipment breakdowns, and reduce unplanned downtime.
How Businesses Use Mobile Inventory Software In Everyday Operations
Mobile inventory software with QR code / barcode scanning is especially useful for businesses with assets and inventory spread over multiple locations,
with items frequently moving between sites or being assigned to different employees.
It gives businesses real-time visibility into what is available, where it is located, and how it is being used, helping reduce errors, delays, and manual coordination.
Parts & Materials Tracking For Distributed Operations
Parts and materials tracking becomes especially challenging when inventory is spread
across multiple warehouses, job sites, and service trucks.
Mobile inventory software helps businesses maintain accurate inventory records as parts and materials move between locations.
By recording inventory receiving and usage on site with the mobile app and immediately synchronizing updates with the centralized cloud system,
both field and office teams get real-time visibility into current stock levels and inventory usage without manual coordination.
Mobile Asset Tracking Across Multiple Locations
Tools and equipment are high-value assets that are often used by multiple field teams,
assigned to employees, and are moved between job sites and warehouse / yard.
With mobile asset tracking software employees can track asset relocation in real time, with QR code scanning mobile app.
Real-time tracking and immediate cloud sync give businesses a clear visibility into assets location and usage history,
helping companies reduce losses and improve asset utilization.
Real-Time Field Equipment Visibility
When field equipment is shared between crews and is moved between job sites,
it is difficult to keep track of where each piece of equipment is located and what is available.
Mobile equipment tracking software allows technicians to record equipment re-location with the
smartphone app, gives businesses real-time visibility into
assets location and usage.
With up-to-date asset data accessible to field and office teams,
companies can respond to changing conditions faster,
reduce idle time and job delays.
Mobile Equipment Maintenance For Field Operations
Maintaining equipment is difficult when assets are spread across service locations, and maintenance info is paper-based.
Mobile asset management software solves this problem by allowing field technicians to record service, repairs and maintenance details on site, on the mobile devices
using digital forms.
Completed forms are instantly sent to the cloud, creating accurate digital records tied to each piece of equipment.
With centralized data access and automatic alerts on scheduled maintenance
businesses reduce equipment failures and prevent job delays.
Mobile Tool Tracking In The Service Trucks And On The Job Sites
When tools are constantly moving between service trucks, job sites, and employees,
it is difficult to know who has which tools and whether required tool is available.
Mobile tool tracking software improves employees' accountability by maintaining digital tool custody logs.
Technicians can check tools in and out using a mobile app and QR code scanning,
record tool condition with optional photos and signatures,
and sync data with the centralized cloud system.
As a result, businesses reduce tool loss, avoid job delays,
and ensure technicians arrive at the job site with the tools they need.
Work In Progress (WIP) Tracking
With multiple work orders moving through the production process
it is difficult to understand the current status of each job
and access process efficiency.
Real-time WIP tracking, done on the shop floor with the mobile app and QR code scanning, gives managers and office staff live view into everything in production.
By keeping track of work orders as they move through the production process
companies can keep customers informed, identify bottlenecks and inefficiencies in their process,
and as a result keep production on schedule.
Simple Inventory Management Software With Easy Setup And Real-Time Visibility
QR Inventory software combines advanced functionality with easy setup and intuitive daily use. Start managing your inventory in just 3 simple steps.
1
Generate And Print QR Code Labels For Inventory
In QR Inventory you can generate, layout, and print QR code labels using built-in tools - no outside software or special printer required.
You can use standard sheet labels with a regular office printer.
After labels are printed, attach them to assets and inventory, and scan with a mobile app to enter items into the system and update stock.
You can also bulk import inventory list and stock count into the system,
or enter this info online.
2
Track Inventory In Real Time With Mobile App And QR Code Scanning
With QR Inventory mobile app you can easily track assets and inventory anywhere - in the field, on job sites, in service trucks, or in warehouses.
Just scan QR code labels with a smartphone, and optionally record additional info, such as job number or PO.
The mobile app updates central cloud database in real time, providing instant inventory and asset info to the field, warehouse and office staff.
3
Analyze Inventory Trends With Real-Time Reports
Managers and office staff can monitor stock levels across all locations, track inventory movements,
review usage statistics and trends through a cloud-based dashboard.
Companies can get the exact information they need by applying various filters to the reports. Filters can include custom fields and properties,
allowing businesses to customize results to their exact needs.
In addition to pre-made customizable reports users can can simply ask for data they need using
natural language.
AI-powered analytical reports provide details on inventory and asset usage, patterns and trends,
helping companies optimize stock level, improve asset utilization and purchase planning.
Core Features That Power Smart, Automated Inventory Management
QR Inventory includes a comprehensive set of features designed to support modern inventory and asset management workflows.
By combining mobile data capture, real-time cloud synchronization, and smart automation,
it reduces manual work while improving accuracy and visibility across all locations.
Centralized cloud system with real-time data access
— keeps inventory and asset data consistent across all locations
Mobile inventory tracking with QR code and barcode scanning
— allows easy and fast inventory updates and stock lookups anywhere
Real-time visibility into inventory levels and movements across all locations
— improves coordination between field and office teams
Digital mobile forms and real-time data collection
— replaces paper workflows with structured, searchable digital documentation
Automated low stock alerts and custom notifications
— helps prevent stockouts, missed actions, and job delays
Analytical and AI-powered reporting on inventory usage and trends
— supports better purchasing, planning, and utilization decisions
BLE tags and IoT gateway integration for automated asset tracking
— enables continuous monitoring of equipment, tools, and materials without any manual work or employees participation
Modern, customizable system design
— adapts to different industries, workflows, and operational needs
Secure multi-user and multi-location access
— supports collaboration while maintaining data control
AI / NLP tools for software setup, guidance, and reporting
— reduce onboarding time and make teams productive from day one
Why Use QR Inventory
Inventory & Asset Management Software Designed For Businesses That Need Accuracy, Mobility, And Automation
QR Inventory software is built for businesses that need accurate inventory and asset data without the complexity of large ERP systems.
By combining mobile-first design, centralized data access, automation, and AI / NLP tools, it helps businesses reduce manual work and errors,
maintain reliable inventory data across all locations, and improve productivity.
Mobile Inventory Management: Cloud-Connected & Always Synced
Manage assets and inventory on the go with a cloud-based mobile solution.
Barcode / QR code scanning mobile app for fast and easy inventory tracking anywhere - no additional hardware required
Centralized cloud system keeps inventory data consistent across all devices, in the field and in the office
Custom data collection - record everything you need, attach images and capture signatures
Mobile digital forms for all types of business paperwork
Digital documents securely stored in the cloud, accessible anytime from anywhere
All authorized software users have access to the real-time inventory and asset info
they need to do their job, in the field, in the office, in the warehouse or on the shop floor.
Automated Asset & Inventory Tracking With Smart Tags, Mobile App And IoT
Eliminate manual errors with a fully automated inventory system.
Automated inventory and assets tracking with barcodes, QR codes, NFC or BLE tags
Use mobile app for fast tags scanning, or monitor assets 24/7 using IoT gateways
Get instant alerts for misplaced or lost assets
Eliminate manual data entry and reduce human errors
Use Android & iOS devices as IoT gateways - no extra hardware needed
This automation is ideal for businesses that want to reduce manual inventory and asset tracking without sacrificing data accuracy and visibility.
Customizable Inventory Software To Fit Your Needs
Adapt the inventory system to your business with custom fields, forms, workflows, and reporting.
Choose what data to track with custom fields, properties and forms
Create a tailored inventory process that fits your business needs with custom transaction types and workflows
Add multiple items to inventory transaction with one scan by creating custom items groups that are often used together
Define what you see when you log in with the custom inventory and asset dashboard
Get notified of everything important by setting up custom alerts for low stock, expirations, preventive maintenance & anomalies
Create custom PDF receipts and reports with Microsoft Word templates
Customize reports by selecting filters, sorting options, and included fields, or generate reports using natural language queries
This allows businesses to match the system to their real-world workflows instead of changing their processes to fit the software.
Choose The Right Asset & Inventory Tracking Options For Your Business
Design your inventory and asset management system your way. Choose smart tags, tracking devices, hosting options, and add-on modules to create the perfect fit for your business.
Pick the best tracking tags – QR codes, barcodes, NFC or BLE tags
Select the right tracking device – smartphone, mobile scanner, or IoT gateway
Turn Android tablets or iPads into IoT gateways - no extra hardware needed
Build your ideal inventory system - modular structure of QR Inventory software lets you create exact functionality you need
Host software with us or internally on your network
Need a special feature? We do custom modification
This flexibility allows businesses to start with what they need today and expand the system as operations grow or requirements change.
User-Friendly Inventory Software: Fast, Simple, and Accurate
Designed for speed and simplicity, our intuitive inventory software makes tracking effortless with built-in AI support.
Intuitive, uncluttered web and mobile interface
User-friendly design with minimal training required
Fast tracking and data access with QR code scanning
Built-in contextual help – get instant guidance when you need it.
Onboarding session gets you up to speed fast
AI inventory assistant with NLP capabilities answers your questions in natural language 24/7
This makes it easy for businesses to adopt the system quickly, become productive from day one, and maintain accurate asset and inventory data
without extensive training.
Connecting Inventory And Asset Data With Existing Business Systems
QR Inventory software is designed to work alongside existing business systems.
Integration options allow inventory and asset data to flow into accounting, ERP, and project management platforms, eliminating manual reconciliation,
duplicate data entry, and disconnected records.
QR Inventory Clients
Businesses In Diverse Industries Use QR Inventory To Manage Assets & Inventory
Businesses in construction, warehousing, field services, and manufacturing use QR Inventory to effectively manage materials, tools, and equipment across multiple locations.
Real-time inventory and asset tracking and centralized data access help companies reduce manual work and operate more efficiently.
Structural components manufacturer uses a combo of QR codes and BLE IoT for tracking lumber inventory.
Case Study
Manufacturing company uses QR Inventory software for shop floor materials tracking, production process tracking and QA.
Case Study
A delivery company uses BLE tags and iPad based IoT gateways to track mobile computers and scanners.
Case Study
Landscape products supplier uses QR Inventory software to manage consignment inventory with the clients,
get alerts when customer supplies are running low.
A HVAC contractor uses QR Inventory software for tracking supplies, materials and tools, keeping track of POs and invoices.
Landscape company uses QR Inventory software for tracking materials purchases and usage for jobs, monitoring vendor pricing.
Custom shutters manufacturer uses QR Inventory software for tracking parts and production process.
Electrical contractor uses QR Inventory software to track materials, tools and equipment on the service trucks and in the shop.
...and many more
Manufacturing
Field Service
Property Management
Equipment Maintenance
Construction
Food Processing
Breweries & Wineries
Hospitals & Clinics
IT Assets Tracking
Hotels
What our customers say:
It has been a pleasure using your system. We really liked the QR inventory system.
Chris
Your software is working wonders so far and is making a huge difference for my repair department.
Noah
We are loving the system - it is perfect for us.
Mandy
Outside of some expected implementation pains and us gaining a better understanding of what will work for us,
the experience so far has been great.
Pierre
Built For Modern Operations
How QR Inventory Aligns With Modern Inventory Management Best Practices
Modern inventory management requires real-time data, mobile access, and automation - principles that are widely recognized across industry
research and reflected in the design of QR Inventory software.
Arming your technicians with the necessary tools to get their jobs done is essential. Not doing so results in poor customer
service and increased expenses due to the return trips...
58% of best-in-class organizations provide mobile workers with live parts and materials visibility.
Field Technologies Magazine
Real-Time Info Access With The Mobile App And QR Codes
A centralized cloud platform combined with a QR code scanning mobile app gives field technicians instant access to the
information they need on the spot — including stock levels, tool locations, equipment specifications, and operating instructions.
Whether employees are in the field, on job sites, in warehouses, or at client locations, a single QR code scan provides live inventory
and asset data, helping teams avoid unnecessary trips, delays, and work interruptions.
Today, it‘s no longer a question of if software, internet of things (IoT) sensors, and
mobile devices should be used on the job site, but rather what types of them.
Construction Business Owner Magazine
Automated Asset Tracking And Inventory Management With BLE IoT Technology
QR Inventory supports automated inventory and asset tracking using BLE tags, mobile devices, and
optional IoT gateways, reducing the need for manual scans and data entry.
Assets and materials can be monitored continuously across job sites, warehouses, and yards, providing live visibility with minimal human involvement
and helping companies make informed decisions about equipment use and availability.
It‘s hard to think of anything less efficient than a paper-based system.
The need for manual tracking paper documents does not exist when mobile devices replace paper.
All data is in a single central system, so no double entries are necessary.
Digital records with photos can make all the difference in disproving liability claims quickly and efficiently.
CIO Magazine
Digital Data Collection And Documentation With Mobile Forms
QR Inventory replaces paper-based records with digital mobile forms that field technicians can fill out on site on the smartphone or tablet.
Completed records are stored in a centralized cloud system, eliminating duplicate data entry, preventing lost paperwork, and ensuring software users have on demand access
to searchable documentation.
The real value of AI in enterprise software is not replacing users, but helping them
access information and complete tasks more easily through natural language interfaces.
Gartner
AI Inventory Assistant For Easier Access To Information And Tasks
QR Inventory uses AI with natural language processing (NLP) to make system knowledge and inventory data easily accessible without
navigating complex menus or documentation.
AI-powered guided setup, an AI assistant that answers questions about system configuration and daily usage, and natural language reporting
help companies implement the system faster, simplify its daily use, reduce training time, and get reports by simply
asking a question.
